Minutes:Board Meeting Minutes 20260217

Meeting Location

Meeting was Called to Order At: 19:31

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Or

Virtual

Pre-Meeting Preparation

• If you'd like to be included in the attendance, please add your name to the thread in the #meetings slack channel.
• Check mailbox for mail (bills, letters, etc.)

Virtual Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Treasurer & Budget

Bank balance EOM	(includes $25,000 Grant in April 24, 2024)
Jan 2025	$22,607.51 Net $13,087.03.
Feb 2025	$24,771.69 Net $15,251.21.
Mar 2025	$30,289.94 Net $20,769.46.
Apr 2025	$30,915.44 Net $21,394.96.
May 2025	$31,492.38 Net $21,971.90.
June 2025	$22,114.92
July 2025	$21,805.41
August 2025	$25,082.21
September 2025	$31,970.90
October 2025	$39,729.55
November 2025	$42,168.38
December 2025	$48,878.84
January 2026	$51,716.40
Savings Balance	$19,576.24
COD due 1Jan2026	$46,051.09

• $2000 withdrawal for Woodshop Equipment purchase

Secretary

• Will send out email this week that says we're looking for a new secretary and that I'm willing to train.

President

• We got a valentine from another makerspace in Cincinnati!
• Insurance update: on a slight pause pending construction completion

Senior Vice President

• Vacant position

VP of Membership

• 4 people were onboarded
• CRM migration: 259 members in hello club. That's about ~25 over last month and below 100 members that haven't completed the migration process. Helloclub is working exceptionally well. If somebody's membership expires, it cuts access to the facility. Only issue is the instructions that were sent around confused some people and they didn't cancel.
• Members can also get suspended in helloclub

VPAC / Upcoming Events

• Volunteers to host upcoming Friday tours? We always need more!
• Up coming Events Calendar

Special call out to all those who teach classes- thank you very much. This is some of the life's blood of i3.

----------------------------------------------------------------------------------------------------------

14 Mar 2026 Potluck

Other notes:

I've been in contact with other maker spaces about having a get together @ i3 or other space to compare ideas. One of the other people has responded with this event in march:

michigan Maker Summit

Paul will be going.

Member Advocate

• Not able to join tonight but has been in regular contact with the board

Pulse Check

This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.

Committee Reports

Safety & Compliance Committee

No update.

Reports only expected in July.

Old Business

Prior Minutes

• Motion:
  Motion to approve last months minutes
  Moved by Paul; Seconded by Frank
  7 Ayes / 0 Nays
  Result: Pass
  • Board Meeting Minutes 20260120

Camera Review Review

• Review of Jewelry Zone by Jan and Paul, requested by Ann Marie, done on 3-Feb-2026
• Review of Fab Lab and Commons by Frank and Aj, requested by Brian B, done on 8-Feb-2026 -- failed due to issue with system

Summary of Board List/Slack Discussions since last meeting

Proposal

Proposal Text:
Name Daniel Vitenson to the vacant Board seat formerly held by Matt Arnold, for the remainder of Matt's two-year term beginning September 2026
Moved by Jan, Seconded by Tim
6 Ayes / 0 Nays
Result: PASS

Outstanding action items

Paul was going to reach out to lawyer about bylaws

Invalid Proposal (result is not one of the valid strings)

Proposal Text:
Get a non-profit membership for BoardSource for 1 year
Context $500 for a non-profit of our size. Discussion took place in the previous meeting and over email. We would get a membership for 1 year to try it out, and go from there based on how useful we find it.Moved by AJ, Seconded by Frank
6 Ayes / 1 Nays
Result: Pass

New Business

Invalid Proposal (result is not one of the valid strings)

Proposal Text:
Proposal to name Paul F and Jeff B as FabLab co-Zone Coordinators
Context Amelia has agreed to step down from the ZC position. Paul has been helping with the zone consistently, and Jeff is interested in helping him.Moved by AJ, Seconded by Tim
6 Ayes / 0 Nays
Result: Pass

Invalid Proposal (result is not one of the valid strings)

Proposal Text:
Assign the Silver fridge, black cabinet, and counter area with coffee makers to Kitchen Zone.
Context There is confusion about what the fridge and kitchen area belong to. They belong to itself, and not to Commons. Commons already spans the lounge, commons area, and treehouse.7 Ayes / 0 Nays
Result: Pass

Paul motion, Daniel seconds on wording change. Pass.

Zone Coordinators

What do we want from our ZCs? What do we expect from them, do we need check-ins, do we want to do a google form check-in, how much do we want them to do?

We need to decide this, decide what we're requiring for level of activity, and update HOWTO_Be_A_Coordinator. This is a topic that keeps coming up and we've had a lot of ZC turnover recently, I think it's a really good time to hammer out exactly what we want ZCs to be. This directly affects members and the future of i3, we should spend some actual time on it. If we don't have time tonight, we can set up another meeting time to discuss it, and whoever is available can come. It will go on the calendar and we can notify ZCs we're doing it.

Frank: Need to see people moving the zone forward. Even just a quick up date in the member meeting. Use the zone. Encourage active zone members to run classes. Perhaps they should offer office hours? People like the idea of office hours

Maybe it will be best to have a push for ZCs to check in on occasion. We can also ask membership periodically if they'd like to be a ZC.

Ceramics Zone

This will likely be tabled, but bringing up the discussion because we can make an action item from it. Ceramics has received a volunteer offer to help run/or to run the zone and the first step is to contact the current coordinator Nick for his feedback and intentions for the zone.

Teddy is happy to be ZC for ceramics. Wants to get rid of some of the junk. 2 kilns are working, 1 is broken. Also wants to implement some safety rules.

Classroom

Classroom ceiling - some is falling down. If any members know anything about ceilings, Thomas is asking for help to fix it. Tim says we allocated money for the repairs. Perhaps putting a message out in the slack may be good.

Closed Door Meeting

Invalid Proposal (result is not one of the valid strings)

Proposal Text:
Place Michael Lahrman on a 30 day suspension for repeated rule violations including shipping items to i3.
Context This is for repeated violation of rules, especially with regards to having items shipped to i3. The board was told that he shipped items to the zone by accident. This continued and anotehr time he said he shipped things to for Fab Lab. One of the items that was shipped to Fab Lab was marked as "for personal use."Moved by Jeff, Seconded by Paul
7 Ayes / 0 Nays
Result: Pass

There's many places where things can be sent to for pickup (like UPS store or Amazon locker)

Invalid Proposal (result is not one of the valid strings)

Proposal Text:
Place Jeff Pynonnen on a ban from i3 Detroit.
Context Jeff was informed of potential disciplinary action via email, our official communication method, on 8-Feb-2026. There has been a pattern of repeated behavior of conflicts with multiple members. Additionally, disciplinary actions that were handed down by the board previously were ignored by him. Discussion to take place in Closed meeting after regular Board meeting.Moved by Jeff, Seconded by Tim
7 Ayes / 0 Nays
Result: Pass

COWBELL

Action Item Summary

No action items.

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Place Michael Lahrman on a 30 day suspension for repeated rule violations including shipping items to i3.	Jeff	Paul	7	0	Pass
Place Jeff Pynonnen on a ban from i3 Detroit.	Jeff	Tim	7	0	Pass
Proposal to name Paul F and Jeff B as FabLab co-Zone Coordinators	AJ	Tim	6	0	Pass
Name Daniel Vitenson to the vacant Board seat formerly held by Matt Arnold, for the remainder of Matt's two-year term beginning September 2026	Jan	Tim	6	0	PASS
Get a non-profit membership for BoardSource for 1 year	AJ	Frank	6	1	Pass

Meeting Metrics

• Time completed:21:16
• Funds appropriated: $500
• Attendees:

Attendance

1. Chair: Jeremy
2. Secretary: Daniel
3. Jan H
4. Frank A
5. Paul A
6. Tim C
7. AJ H
8. Jeff B
9. Thomas
10. Wei
11. David Henry
12. Theodore

Previous Meeting	Next Meeting
Board Meeting Minutes 20260120	Board Meeting Minutes 20260317