Minutes:Board Meeting Minutes 20260519

Meeting Location

Meeting was Called to Order At: 7:45 p.m.

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Or

Virtual

Pre-Meeting Preparation

• If you'd like to be included in the attendance, please add your name to the thread in the #meetings slack channel.
• Check mailbox for mail (bills, letters, etc.)

Virtual Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Treasurer & Budget

Bank balance EOM	(includes $25,000 Grant in April 24, 2024)
May 2025	$31,492.38 Net $21,971.90.
June 2025	$22,114.92
July 2025	$21,805.41
August 2025	$25,082.21
September 2025	$31,970.90
October 2025	$39,729.55
November 2025	$42,168.38
December 2025	$48,878.84
January 2026	$51,716.40
February 2026	$44,971.22
March 2026	$48,493.88
April 2026	$55,342.16
Savings Balance	$19,578.15
COD due 10July2026	$46,058.53

• Pretty dull month - no unusual expenses or income.
• $25,000 of funds will be moved into certificates of deposit so they earn income.

Secretary

• Maytham was introduced as the next Secretary Pending Board vote tentatively starting July.

VP of Membership

We currently have 218 total active members.

VPAC / Upcoming Events

• Volunteers to host upcoming Friday tours? We always need more!
• Open call for classes
  • Quick reminder that non-members need to be signed in! Even on Fridays, there should be a member sponsoring them. There have been a few cases of non-members visiting and walking around all night, and no one ever signed them in
• Upcoming Events Calendar
  • Please come help set up Friday for robot combat Saturday
• Thomas would love some help publicizing events

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19 May 2026 bored meeting

22 May 2026 In-Person Friday Night Tours!

23 May 2026 Expansion buildout day

29 May 2026 In-Person Friday Night Tours!

30 May 2026 Expansion buildout day

30 May Classroom: Machine Sewing 101

2 Jun 2026 Member Meeting

5 Jun 2026 In-Person Friday Night Tours!

6 Jun 2026 Expansion buildout day

6 Jun 2026 4:00PM- 5:00PM Story Hour / The Watercooler / Social Milieu

3 June 2026 Fab Lab office hours 7:00PM-8:00PM

12 Jun 2026 Leather Lounge Fridays

12 Jun 2026 In-Person Friday Night Tours!

13 Jun 2026 Expansion buildout day

16 Jun 2026 bored meeting

19 Jun 2026 In-Person Friday Night Tours!

20 Jun 2026 Expansion buildout day

20 Jun 2026 Retro Event in commons, bring your old hardware to show off

26 Jun 2026 In-Person Friday Night Tours!

27 Jun 2026 Potluck

27 Jun 2026 Expansion buildout day

4 Jul 2026 Ind Day

4 Jul 2026 4:00PM- 5:00PM Story Hour / The Watercooler / Social Milieu

7 Jul 2026 Member Meeting

10 Jul 2026 In-Person Friday Night Tours!

10 Jul 2026 Leather Lounge Fridays

11 Jul 2026 Expansion buildout day

14 Jul 2026 Paperwork Party

17 Jul 2026 In-Person Friday Night Tours!

18 Jul 2026 Craft Open House Details 11AM-7PM/span>

19 Jul 2026 Craft Open House Details 12PM-5PM/span>

21 Jul 2026 bored meeting

24 Jul 2026 In-Person Friday Night Tours!

25 Jul 2026 Expansion buildout day

31 Jul 2026 In-Person Friday Night Tours!

31 Jul 2026 Expansion buildout day

Pulse Check

This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.

Committee Reports

Safety & Compliance Committee

No update.

Reports only expected in July.

Old Business

Prior Minutes

• Motion:
  Motion to approve last months minutes
  Moved by Daniel; Seconded by AJ
  7 Ayes / 0 Nays
  Result: PASS
  • Board Meeting Minutes 20260421

New Business

• Update on bylaws revision. Paul Askins
  • Membership vs directorship organization
  • Do we need to resubmit articles of incorporation?
  • Do we submit bylaws to IRS or other government body?
  • Should membership dues be in in bylaws or standing rules?
  • Should number of directors be set at 7 or given a range?

Digital Infrastructure budget request

I reformatted this to three more logical proposals cause I thought y'all wanted to do email votes so I didn't want to move anything out of the first one.

All the numbers are in this google doc

Hardac replacement

Proposal

Proposal Text:
Allocate 940.67 dollars to infrastructure for wopr, hardac's replacement
Context We upgraded the server built in 2014
Moved by Jeff, Seconded by Frank
Author: Mara F
6 Ayes / 1 Nays
Result: PASS

Network hardware upgrades

Proposal

Proposal Text:
Allocate 434.19 dollars to network hardware
Context We got a bunch of stuff donated from Thomas and this a new gateway that actually integrates with our swiches and some 10 gigabit stuff to support things media lab wants
Moved by Jeff, Seconded by Frank
Author: Mara F
6 Ayes / 1 Nays
Result: PASS

Network upgrades Patch Panel

Proposal

Proposal Text:
Allocate 553.76 dollars to upgrade the patch panel. The appropriation of these funds is valid for 4 months (until sep 19, 2026).
Context We got a rack donated, so we're going to re-terminate that giant mess of wires in the patch panel inside the rack.
Without upgrading to keystone patch panels, this will be a lot more work, and it will take a lot longer, and overall be messier
Moved by Daniel, Seconded by AJ
Author: Mara F
7 Ayes / 0 Nays
Result: PASS

Network Rack Floorspace Allocation

Proposal

Proposal Text:
Allocate a corner of current media lab to infrastructure for the network rack
Context We got a rack donated, so we're going to re-terminate that giant mess of wires in the patch panel inside the rack.
Media is okay with this, so we'll work with them on the timing.
Moved by AJ, Seconded by Daniel
Author: Mara F
7 Ayes / 0 Nays
Result: PASS

• This part of the space has been allocated to general storage post expansion
• Jami and Wei have given thumbs up (per what was said)

Sewing Table Sale

Proposal

Proposal Text:
Sell A: Tabletop($15), B: 2 drawer cabinets($15 each), C: 2 thread cabinets($30 each) to Jan for a total of $105
Context These items cannot fit in the new sewing zone, so they need to go away. This money will go back to the zone, but there is a conflict of interest, so the board has to vote on it.
Moved by AJ, Seconded by Daniel
Author: Mara on behalf of Jan
7 Ayes / 0 Nays
Result: PASS

COWBELL

Action Item Summary

No action items.

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Sell A: Tabletop($15), B: 2 drawer cabinets($15 each), C: 2 thread cabinets($30 each) to Jan for a total of $105	AJ	Daniel	7	0	PASS
Allocate 940.67 dollars to infrastructure for wopr, hardac's replacement	Jeff	Frank	6	1	PASS
Allocate a corner of current media lab to infrastructure for the network rack	AJ	Daniel	7	0	PASS
Allocate 553.76 dollars to upgrade the patch panel. The appropriation of these funds is valid for 4 months (until sep 19, 2026).	Daniel	AJ	7	0	PASS
Allocate 434.19 dollars to network hardware	Jeff	Frank	6	1	PASS

Meeting Metrics

• Time completed: 8:45 PM
• Funds appropriated: $1928.62
• Attendees: 9

Attendance

1. Chair: Jeremy
2. Secretary: Maytham

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