Meeting Minutes TODO

this is meeting minutes that need updating

proposals that are not valid

Meeting	Date	Proposal	Result	Template Validity Reason
Board Meeting Minutes 20260120	20 January 2026	Approve "Investment Request Approval Decisions Declines" Summary discussion document https://docs.google.com/presentation/d/1q9tzcQMMhlwQMhrtNlG_1EzvDejfI1jkszzP8A7pxEY/edit?usp=drive_link Detailed submission spreadsheet https://docs.google.com/spreadsheets/d/1SoE9XwRSNUvaNzuwMZEAxu6aa77lEcwKFXOKZlUgorc/edit?usp=sharing	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20260120	20 January 2026	Approve Operating budget for 2026 Summary discussion document https://docs.google.com/presentation/d/1q9tzcQMMhlwQMhrtNlG_1EzvDejfI1jkszzP8A7pxEY/edit?usp=drive_link Detailed submission spreadsheet https://docs.google.com/spreadsheets/d/1SoE9XwRSNUvaNzuwMZEAxu6aa77lEcwKFXOKZlUgorc/edit?usp=sharing	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20251118	18 November 2025	Add the lockers under the dark brown tabletop to Storage Zone so Aj can number them and they can be used (Tom would like to use one for the thermal imaging camera)	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20251118	18 November 2025	Formally declare Alex Zurowski as Glass Zone Coordinator.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20251118	18 November 2025	Make Alex Zurowski Laser Zone Co-Coordinator alongside Lew	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20251118	18 November 2025	Name Aj as Commons Zone Coordinator until a replacement can be found.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20250819	19 August 2025	Remove Matt H. and Mel G (who is no longer an active member) from Member Advocates	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20250819	19 August 2025	Appoint Wei Gao to Zone Coordinator of Tool Crib	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20250819	19 August 2025	Appoint Ray Lott as ZC for Paint Zone.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20250819	19 August 2025	Appoint Sid Wali ZC for Auto zone.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20250819	19 August 2025	Permanently ban Eric Vander Ley from i3 Detroit for the issues associated with falsely claiming to conduct business from our space and other issues that can be found in the Michigan attorney General's website. This behavior, now a matter of public record, has harmed our reputation and violated the trust we rely on as a cooperative community. The relevant public documentation can be found on the State of Michigan’s website at https://www.michigan.gov/ag/news/press-releases/2025/07/09/attorney-general-nessel-files-lawsuit.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Meeting Minutes 20250805	5 August 2025	Modify member meeting schedule during August-November to the following: August 5th at 7:30pm (as scheduled) August 26th at 7:30pm September 9th at 7:30pm September 23rd at 7:30pm October 14th at 7:30pm October 28th at 7:30pm November 11th at 7:30pm November 25th at 7:30pm For sake of clarity, the current meeting schedule would be replaced by this schedule. The regular meeting schedule will resume in December.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Meeting Minutes 20250603	3 June 2025	Add camera directed towards Member Storage wood pylon area	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Meeting Minutes 20250603	3 June 2025	Amend the Standing Rules as follows: In Section 5.8 (“Handling Abandoned Property at i3Detroit”), amend point 2.2 and 2.3 to the following: 2.2. The property is neither shared nor donated, does not have a legible, valid Parking Permit attached, and has an attached Parking Ticket with an expired grace period 2.3. The property is in member storage and is considered forfeited under “Handling Forfeited Space and Property in Member Storage” (see 6.4) In Section 6.3 (“Member Storage”), amend point 7 to the following: “Member property must be stored safely and fit in the member’s plot.” In Section 6 (“Storage”), insert new subsection 6.4 displacing current 6.4 to 6.5. The new subsection 6.4 will be labeled “Handling Forfeited Space and Property in Member Storage.” The contents of the subsection will be the following: In order to ensure storage usage, every storage plot will be issued a yellow tag by the storage zone coordinator on a tag month. These months are March, June, September, and December. A yellow tag must be resolved by removing it from the storage plot and disposing of it. This must be done by the person who has been assigned the plot in the CRM. A red tag is issued by the storage zone coordinator when: The member storage plot is in violation of the storage rules above (see 6.1, 6.2, and 6.3) The member storage plot has been issued a yellow tag that hasn’t been resolved by the following tag month. For example, if a yellow tag issued in the tag month of March and remains unresolved in the tag month of June, a red tag will be issued. When a red tag is issued, the storage zone coordinator will contact the individual who owns the storage plot. A red tag can be resolved by rectifying the infraction the tag was issued for and confirming this with the storage zone coordinator. Property in membership storage is considered forfeited and moved to the Graveyard if the storage plot is issued a red tag that isn’t resolved within 7 days of issuance.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20241015	15 October 2024	Authorize an amount up to $500 for the purpose of repairing i3 Detroit’s Air Conditioning. This may include inspection/diagnosis, repair, maintenance, supplies, equipment, and any other expense deemed necessary to complete this task. Motioned by Frank. Seconded by Jeff.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20241015	15 October 2024	Appoint Hans Chen as the Project Champion to coordinate activities to repair i3 Detroit’s Air Conditioning. The project Champion would be authorized to coordinate all activities needed to repair i3 Detroit’s Air Conditioning. The Project Champion would also be allowed to spend funds authorized for this purpose to be used for inspection, repair, maintenance, supplies, equipment, and any other expense deemed necessary to complete this task. Motioned by Frank. Seconded by Tim.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20240416	16 April 2024	Proposal to replace the existing crm system with a commercial product. The idea is we can pay $60~100/month to have someone else manage and maintain a commercial system that we use instead of trying to maintain a number of separate products that currently fail at meeting all of our needs. Proposal is to empower membership and finance to investigate and propose a replacement to the existing crm with a tool that will fit our needs for member management with the capabilities to extend to automating and managing other areas of membership such as door access, not to exceed $100/month in cost. Team would bring replacement proposal to the May board meeting.		Vote result "" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Meeting Minutes 20231003	3 October 2023	Change the standing rules to replace "suspension" with "probation" 1. Replace every instance of "suspension" with "probation" Section 2: For "A person whose membership is in suspension" replace it with "A person who is under probation" Section 5: "When suspending a membership" with "When placing a member under probation" Directly replace all other instances with attention to grammer.	passes	Vote result "passes" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Meeting Minutes 20230704	4 July 2023	Edit the Security Camera Policy with the following: Under 4. Real-Time Camera Access, change "board member/zone coordinator" to "board member or infrastructure coordinator and their delegate(s)".	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Meeting Minutes 20230704	4 July 2023	Edit the Security Camera Policy with the following: Delete from 6. Other Rules Off site viewing of the footage of the camera system is not permitted.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Meeting Minutes 20230704	4 July 2023	Edit the Security Camera Policy with the following: Remove from 5. Request to View Historical Footage Non-video or image information from the viewing will be distributed to appropriate members as deemed necessary by the requesting member(s) only. and add to 6. Other Rules The Infrastructure ZC/delegate and board members may use still images from the cameras for reasonable purposes like the Security_Cameras#Camera_Locations page.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Meeting Minutes 20230704	4 July 2023	Edit the Security Camera Policy with the following: Add to the beginning of 2. Storage of Footage "At least"	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Meeting Minutes 20230704	4 July 2023	Edit the Security Camera Policy with the following: Change 3. Camera Location and Positioning to remove the word "majority".	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Meeting Minutes 20221101	1 November 2022	Update COVID-19 Mask Policy: Note, this has not been given sufficient notice and cannot be voted on at this time, see policy here: HOWTO_Propose_rule/policy/procedure_changes linking to Michigan state law. Currently reads: "i3 will follow the CDC recommendations on wearing masks indoors, as interpreted & communicated by the President" Propose updating to read: "i3 will follow the CDC recommendations on wearing masks indoors: when the CDC risk level for Oakland County, MI is listed as Medium or Low, masks will not be required, but may be worn by any member who desires to do so."	No Result!
Meeting Minutes 20210803	3 August 2021	Amend the standing rules removing 'Automotive Work' from the list of prohibited activities	NONE	Vote result "NONE" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20200908	8 September 2020	Suspend Member D for two weeks for violating the Covid Policy. Specifically for refusing to create a calendar entry and improperly wearing a mask inside the building.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20200908	8 September 2020	Appoint Tim Clayson to be Woodshop Coordinator.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20200908	8 September 2020	Create a Finance Committee to help the Treasurer. This committee should be made up of Jody Raiford, Mike Fink, and Melissa Gilchrist, and it should be chaired by the Treasurer.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Meeting Minutes 20200804	4 August 2020	Change bylaws 5.5 from Each director shall hold office for a period of one (1) year and until his or her successor is elected and qualifies. to Each director shall hold office for a two year period and until their qualified successor is elected. The terms shall be staggered two year terms established such that half rounded up of the positions are elected on odd numbered years and the remainder are elected in even numbered years. A Director appointed to fill the vacancy shall be appointed for the unexpired term of their predecessor in office. Add to the standing rules "Board of Directors, Officers, and Elections" section: 5: Board of directors vacancy replacement: In the case of a board vacancy, the board will run a simple referendum to see if the membership is happy with their proposed appointment.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Meeting Minutes 20200721	21 July 2020	Change the Covid Rules: from 3. i3 will be closed to the general public, however adult guests are still welcome as long as they are performing in-person manufacturing activities as described above. to 3. i3 will be closed to the general public. Adults and children aged 10 and above are still welcome as guests, as long as they are performing in-person manufacturing activities as described above. Hosts are responsible for making sure their guests understand and follow all applicable rules including this COVID-19 Preparedness and Response Plan. For children aged 10 and above: 3.1 They must be accompanied and supervised at all times by their parent or guardian. 3.2 Their parent or guardian must sign a Youth Waiver on their behalf. 3.3 Each member may host no more than two children as guests.	PASS / FAIL	Vote result "PASS / FAIL" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20200714	14 July 2020	The number of Directors of i3 Detroit for the board term running from 2020.09.01 through 2021.09.07 shall be seven (7).	Passed	Vote result "Passed" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20200714	14 July 2020	Direct the president to form a committee for the purpose of drafting and updating i3 covid 19 policy	Passed	Vote result "Passed" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Meeting Minutes 20200602	2 June 2020	In the COVID-19 Screening Checklist, change the question "Have you traveled internationally/outside of Michigan within the last 14 days?" to read "Have you traveled internationally within the last 14 days?"	PASS OR FAIL	Vote result "PASS OR FAIL" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Meeting Minutes 20200602	2 June 2020	In the COVID-19 Screening Checklist, change the question "Is your temperature above 100.4° F or 38C (using a thermometer if possible, or your best estimation otherwise)?" to read "Do you have a fever, or is your temperature above 100.4° F or 38C (using a thermometer if possible)?"	PASS OR FAIL	Vote result "PASS OR FAIL" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20200526	26 May 2020	I3 will reopen under the Executive Orders referenced in the Covid-19 policy, for manufacturing activities only, operating under the COVID-19 Preparedness and Response Plan on the condition that the following tasks are completed. Membership approval of a policy limiting occupancy to no more than 10 people. Repairs to the door sensor. Approval by the membership to wipe all member keys and to re-add membership keys on an individual basis after completing the new waiver and the covid screening sheet for the first time. Not earlier than 3Jun2020.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20200526	26 May 2020	Allocate $100 to pay for NomCon tickets.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Meeting Minutes 20200526	26 May 2020	Close the Meeting	No Result!
Board Meeting Minutes 20200402	2 April 2020	The board of directors resolves that they intend to allow limited use of i3Detroit for the purposes of producing necessary medical equipment, approved on a case by case basis by the board of directors, pending the approval of a set of rules to govern this use.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20200211	11 February 2020	For the board approve a change banks to to Bank of America	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20190212	12 February 2019	Merge Media Lab and Compute Zone into Media Lab.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20190212	12 February 2019	Allocate $400 for Paint for the B side.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20190212	12 February 2019	Combine the budget categories of Capital & Maintenance/Consumables into a single category to make budget tracking easier. This category will not be use it or lose it, but kept by each zone in perpetuity.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20190212	12 February 2019	Allocate $240 for new floor that isn't failing in the mezzanine in the B side.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20190212	12 February 2019	Allocate up to $600 for CRM-related expenses through December 2019 (for new CRM).	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20190212	12 February 2019	Double Space Consumables budget from $500 to $1000 money the B side.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20190212	12 February 2019	Allocate $200 for networking for the B side.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20190212	12 February 2019	Make a meta-floorplanning committee that will design a process to do floorplanning, collect information from zone coordinators, zone champions, and members to help with the planning. More formally: "Manage the information gathering, development of guidelines for proposals, management of proposals and advising the board through the process of allocating floor-space." The committee will not be doing floorspace allocation. There will be meetings every Thursday at 19:30. The following people will be on the committee: Aisha B Charlie R Emily L Jamie B Mark F Mike F Roger S Chairperson: Mark F The committee will provide updates in emails to i3detroit@googlegroups.com, as well as at member meetings.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20190212	12 February 2019	Remove the Sky Zone and merge back into infrastructure, commons, and individual zones.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20190212	12 February 2019	Allocate $350 for Cameras for the B side.	Pass	Vote result "Pass" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
Board Meeting Minutes 20160614	14 June 2016	Up to $500 that was previously allocated to the disbanded Battlebots Sig will be allocated to the i3DetroitSat SIG if matching donations are acquired.		Vote result "" not valid, should be one of PASS, FAIL, TABLED, NO VOTE, or "?"
... further results