Expansion
- Sep2019 - Work to meet firecode continues. Following leads to make contact with an architect. Installation of Firedoors between A and B side near woodshop is expected to cost $2-3k.
- Oct2019 - B side drain trap needs to be cleaned.
- Nov2019 - Firewall is complete. Next is firedoor installation and upgrading other doors to electric strikes. Meeting provided insight into finding an architect.
- Feb2020 - Received quotes from both architect and door installers.
- Mar2020 - Architect firm has measured the building. Follow up meeting scheduled.
- Apr2020 - Architect report received. Committee is discussion it. Follow up meeting is being scheduled.
- May2020 - Working with architects to define the project, and to set up the meeting with the city. Progress continues slowly. Figure out a plan to allow for work in the space. Including door installation and B side drain repair.
- Jun2020 - Discussion with the city continues, each round seems to add another requirement.
- Jul2020 - Following up with the architect about he future costs, and the next phase of expansion. It is possible that we may not need construction drawings for both sides of the space, but it depends on the city.
- Aug2020 - Expansion committee self summary.
- How we got here.
- We got B side.
- B side *maybe* has/had the B Nektar CoO, which doesn't let us do much.
- We make a plan, talk to the fire marshal, and come out of it thinking that putting up a 4 hour firewall solves our problems (as suggested by a previous fire marshal)
- We get inspected, mechanical, electrical, and plumbing sign off, fire marshal sends us a formal request for some kind of plan from an architect.
- We agree to Stucky Vitale Architects phase 1 code study for 17.5kUSD.
- They know we have 100kUSD absolute max, that is all the money we have.
- This should get the city the plan the fire marshal wants, and give us a list of code we need to meet.
- SVA makes a proposed scope of work that says "this plan should put this building up to code"
- Scott at the city collects responses from inspectors in response to proposed scope of work, they all want
- ventilation and plumbing plans
- a water fountain
- some probably small stuff
- SVA comes back saying "this is all part of planning phase 2, give us 20kUSD" "oh and also we estimate buildout at 250-280kUSD"
- Future
- Talk to SVA
- figure out what happened that we went from thinking we would pay them 17.5kUSD and then spend like 30-50k on fixing code problems to 300kUSD.
- Talk to Jordan Twardy, Ferndale Director Community & Economic Development
- Hopefully this person can help us figure out what our next steps would be
- Talk to attorney
- Review our lease to figure out what our actual obligations are in terms of CoO
- Talk to landlord
- Four outcomes:
- Legal battle with landlord, bad idea.
- Cooperate with the landlord and get things updated with his help.
- We pay for everything ourselves.
- We give up entirely on expanding and possibly move.
- Hopefully we agree on option 2.
Dues Increase
- Sep2019 - Bylaws change passed to increase dues from 49$ to 59$.
- Feb2020 - Dues fluctuations due to amount change and system change over.
- Mar2020 - Total funds surplus is being effected by a portion of the membership still paying 49$. All bills could be paid for 6 months in the event of total member hiatus.
- Jul2020 - The space is currently losing about 1k a month to people paying 49 instead of 59$. There is also a small group who simply haven't payed dues lately, This is being worked on by the Treasure, and the VP-Membership.
- Aug2020 - 176 emails sent to members who are showing an outstanding balance. About 40 have been fixed. All should be resolved before voting emails are sent.
Covid-19
- Mar2020 - When will people be allowed to use the space. How will those rules be enforced.
- Apr2020 - Things legally unclear. Board creates policy allowing limited medical use of the space. Limited use committee created to delegate approval to a sub set of board members.
- May2020 - Space is financial stable despite slight uptick in hiatus. Given current trends its unlikely i3 will be severely impacted. I3 adds rules for Covid and reopens for manufacturing activities.Re-keying process starts, along with new waiver.
- Jun2020 - Limited Use Committee put on hiatus, Use based off of manufacturing facility EO.
- Jul2020 - Covid Policy committee is working on updating the rules to be more effective.
Fundraising
MEDC
- Dec2019 - Monthly progress reports needed. Working on Application paper work.
- Oct2020 - Changed wording of the proposal that allocated dues money to the MEDC to automatically cap that donation at the match limit.
- May2020 - 2018 Taxes are holding up getting a solicitors license which is required. Taxes are delayed due to poor record keeping. Taking the time to sort through it is important to prevent the errors from seeping into future tax returns.
- Jul2020 - MEDC set a hard deadline of 1Aug20 for solicitation license. Mel is continuing to work on taxes.
- Aug2020 - Solicitation license finalized. 2017 and 2018 Taxes have been filled. 2019 is ongoing and due in November.
Livestream
- Was extremely successful as a fundraising tool, but caused general burnout.
Blooms - Chamber of commerce event
- There were some issues with communicating with Blooms post event. Likely need to follow up for final review.
Ford Grant
- Communication with the Ford grant staff has fallen off due to covid. Application has at least a first draft complete.
Committees
Bylaws
- Oct2019 - Committee formed
- Jan2020 - Assembled a list of what materials need to be included into the new bylaws. Created a list of spaces whose bylaws are good reference material.
- Feb2020 - First official meeting. Formed a general plan.
- Mar2020 - Framework for new bylaws developed after review other organizations.
- Jul2020 - Committee is looking into a convenient time to start meeting again.
CRM
- Oct2019 - Crm Committees formed.
- Nov2019 - CRM work is going smoothly
- Jan2020 - CRM, iFrame for processing payments has been integrated into Seltzer, some users have started paying through as testers. Should be rolled out space wide by the end of the month.
- Feb2020 - CRM, Work is ongoing. Members are being added to the new crm. Syncing with seltzer and payments now work.
- Mar2020 - CRM iterations continue.
- Apr2020 - Crm switchover continues.
- May2020 - CRM working for most people. Still fixing edge cases.
- Jun2020 - Re-keying is helping with crm switchover. Progress on fixing annual plans continues.Bylaws on hold
- Jul2020 - Crm is dealing with single payments, currently only autopayments work.
Other
- Sep2019 - There is interest in expanding the advocates to have 3-5 of them, and having at least one attend all meeting.
- Oct2020 - Camera policy standing rules change. To allow a spaghetti monitoring camera in the fablab.
- Jan2020 - Member owned tool policy discussion. This was a member meeting action item for the board, that was lost among everything else.
- Jul2020 - Call for vollunteers. Looking for Advocates, And zonecoordinators for the classroom, commons and woodshop zones.
- Aug2020 - Board terms changed from 1 year to 2 years.
- Aug2020 - 1 Member was banned.
Budget Meeting
https://www.i3detroit.org/wiki/2020budgetmeeting
