Minutes:Board Meeting Minutes 20140909
2014-09-09
Contents
Agenda
Chair: Mike Fink
Introductions
Action Item Review
CRM/Wiki Clean-up
Konrad: improve the Wiki so that CRM permission settings can be controlled correctly bythe secretary
Maxwell: Schedule training for CRM
Legal Advice
Marie E and Dave S: Research legal advice for improving bylaws and standing rules, compile requests from board and membership for improvements
Budget $1000 for retainer for lawyer
- Jamie moves
- Devon seconds
- 4 out of 6 voted in favor, motion passes
Emergency Fund
Action Item: Evan - Bring emergency fund proposal to the October board meeting
Insurance
Treasurer: review our current insurance and determine our insurance needs
Emergency Preparedness
Charlie: report findings at the next board meeting
- Now have 2 sump pumps permanently installed and set up to run automatically. 1 behind plasma cutter and one in the back of the wood shop.
- Now have water sandbag to put under garage door in case of flooding
Forklift
Warnick: get a quote to make the brakes functional by next board meeting
- Deadline to make a decision on repairing/selling is october board meeting
Action Item: Evan - Coordinate with Warnick about Forklift quote discussion on the Board list
Strategy Meeting
Jamie: incorporate action items from strategy meeting into September Board Meeting
Zone Coordinator Appointments
Jamie: Update wiki with current appointments
Vinyl Shop Key
Greg: Make a key for Marie, preferably to match current compute zone key
Machine Shop co-wardens
Marie: confirm with all three trial co-wardens that they wish to be co-wardens by the next board meeting
Action Item: Mike - confirm with all three trial machine shop wardens that they want to be wardens
CNC Shop warden change
Justin: email Jim to confirm nomination (Jim accepted & emailed so this is done.)
Green cart
Nate: remove said cart from space <--- needs disambiguation!
Sky Zone
Joseph: make the Sky Zone wiki page
Officer and Committee Reports
Treasurer
- $27000 total balance
- $2800 in laser fund
Budget
| August 2014 | ' |
| TOTAL INCOME | $10,819 |
| Monthly Expenses | -$4,080 |
| Monthly Equipment | $0 |
| TOTAL OUTGO | -$4,080 |
| Net Cash Flow | $6,740 |
| % of Plan BYTD | |
| Total Income | 160% |
| Expenses | 51% |
| Equipment | 0% |
Large income this month because
- B. Nektar gave us a nice big payment, and is now current with the backlog of electricity bills
- We didn't buy much in August
Membership Coordinator
- Max is unaware that today is a board meeting and runs away
Later....
- 167 total active members
- 25 on leave
- 142 active members
- 109 Voting members
Secretary
Election Stats
- 108 members eligible to vote
- 40 total votes
- 10 absentee ballots sent out
- Top 7 had between 16 and 35 votes
- Jamie is awesome and everyone claps for her
President
- Ferndale DIY is happening this weekend and Ken is fixing up Robocrop to show there
- Konrad could use volunteers
- Assume the powerwheels car(s) will also be there
Vice President
New Business
CNC Bridgeport Sale
JimK: Report out sale results and propose proceeds usage.
- Finally sold
- Jim K distributed to everyone
- $500 for i3 in Jim's account
That $500 goes to the CNC cash box
- Devon moves, Andrew seconds
- 7 out of 7 approve, motion passes
Officer Appointments
POC: Jamie
- What Officers are we appointing?
- Tabled to the board list
- What are the Officer responsibilities?
- Timeline & Procedure for nominating, gathering member opinion, & appointing?
- Tabled to the board list
Nominations already received (although unsolicited and unconfirmed)
- President - Konrad Brown
- Vice President- Ken Siegner, Marie Therese Enga, Nathan Warnick
- Treasurer- Evan Allen, Terry Wynn
- Secretary- Jamie Burdeski
- Membership Coordinator- Mike Fink, Amelia Meyer
- CEO- Roger Slykhouse, Ted Hansen, Nate Bezanson
Zone Coordinator appointments
POC: Jamie
- Board is supposed to appoint these annually
- Easier to appoint them at the same time as officers every year?
- Any changes since a couple months ago? Proposal to just re-appoint all of them now?
Continue all the current appointments
- Nate moves, Evan seconds
- 7 out of 7 vote in favor, motion passes
Janitorial Service [from Strategy Meeting]
POC: Terry
- Quote is in. Sweep/vacuum all floor, clean and mop both baths, empty all trash replace liners.
- Once per wk: $90/wk, Twice per wk: $150/wk.
- Insured. (Liability for their workers)
Action Item: Terry - Get a quote for 1x/2 week cleaning
Budget Amendment Proposals
Full Spectrum Laser Pegasus Shipping $75.00 Auth: Andrew M
- Mike moves, Evan seconds
- 7 out of 7 approve, motion passes
Pay for Glass Window Replacement $130.00 Auth: Terry W
- Evan moves, Mike seconds
- 7 out of 7 approve, motion passes
Increase to MIG Welder($1200) $1610.00($2610 less $1000 in member pledges) Auth: Jody R
- Nate moves, Evan seconds
- 7 out of 7 approve, motion passes
- Terry: Amend Policy to allow simple payment <$50 over budget. Auth: Terry W
Action Item: Terry - Make a proposal for slush fund accounting
$400 budget for resin for Pegasus printer
- Nate moves, Devon seconds
- 7 out 7 approve, motion passes
Action Item: Terry - Update the budget with today's amendments
Domain Name renewal/clarifications
POC: Justin Triplett (Otherwise: Treasurer, Ed)
- Renewal is up for two, we cannot pay partial to bring them to the same date
- Previous motion pointed to Treasurer to pay as a bill, or should we also do this by proxy
- Did Ed take care of the seltzer domain already or should the treasurer do that etc.
Action Item: Justin - Pay for all the domains for the next 5 years
Budget $9/yr/domain for SSL certificate
- Andrew moved, Mike seconded
- 7 out of 7 approve, motion passes
HOWTO Be A Director
POC: Jamie
- It's blank
- Tabled to the board mailing list
CRM Maintenance Issues
- Terry reported a bug with Amazon Payments
- Ed maybe wants to transition out?
- Konrad, Jamie, and Evan are Team CRM (NOT A COMMITTEE)
Action Item: Team CRM - Figure out what to do about the CRM
Zone updates
- Terry: Should we pick 1 monthly meeting for all wardens to give reports? 3 are too many and therefore they get skipped and reports become too irregular to be useful for members.
- Nate B: Member meetings only.
Action Item: Jamie - Update the board meeting template to remove Zone Updates
Announcements
- Konrad sings the announcement song
Action Items
| Action Item | POC |
|---|---|
| Coordinate with Warnick about Forklift quote discussion on the Board list | Evan |
| Bring emergency fund proposal to the October board meeting | Evan |
| Figure out what to do about the CRM | Team CRM |
| Update the board meeting template to remove Zone Updates | Jamie |
| Make a proposal for slush fund accounting | Terry |
| Pay for all the domains for the next 5 years | Justin |
| Update the budget with today's amendments | Terry |
| Get a quote for 1x/2 week cleaning | Terry |
| confirm with all three trial machine shop wardens that they want to be wardens | Mike |
Meeting Metrics
- Time completed: 9:00
- Funds appropriated: $1449
- Attendees:23
Attendance
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| Previous Meeting | Next Meeting |
|---|---|
| Board Meeting Minutes 20140812 | Board Meeting Minutes 20141014 |
