Minutes:Board Meeting Minutes 20160308

Agenda for 03-08-2016

'Chair: Mike Fink 7:41 pm'

Old Business

• Training Stimulus Update - James O'Dell
  • Additional classes are a little slow
  • Dusty Dev Board, March 5th
  • Introduction to Flask, March 19th
  • Will report to Treasurer at end of month for eligible refunds

New Business

• Kroger giving signup (after Board Meeting) Terry W

Building Sign Update

Jamie - Augie, has checked into prior threads.

• New sign will be donated.
• City requires a licensed sign hanger, and we need to get a permit.
• Sign can be up to 25 ft^2 based on building frontage.
• To file the sign permit, we will need
  • $150. Can we put this in the budget now so it's there when they need it?
• Elevation view of the building. Does anyone know where blueprints or other plans for the building are? Specifically need the exterior area on the front of the building.
• Letter of authorization from the landlord Who is the current contact for the landlord?

Proposal:
Budget $150 for sign permit fee.
Moved by Evan, Seconded by Jamie
7 Ayes / 0 Nays
Result: PASS

Space & Zone Discussions

Floor Plan

• N/A

Member Storage

• Review instructions on wiki to make sure they are current.
• Refer new members to Terry

Commons area

• Thinking of adjusting the bunk couches as the current orientation narrows the main floor space in the commons area.
• Thinking of replacing bottled water in fridge with a water cooler. Would provide filtered hot and cold water.
• Matt H. Has one that uses 5 gallon bottles.

Proposal:
Budget $500 for a filtered and plumed water cooler. Funds will not be reimbursed until April 1, 2016.
Moved by Evan, Seconded by Jamie
7 Ayes / 0 Nays
Result: PASS

Tool Crib

• Reservable work space needs to be cleaned up.

Fab Lab

• Paul Kerchen would like to sell his share of the Protomat to the space for $200
• Amelia Meyer would like to petition the board for a budget amendment to do so
• Terry recommends soliciting feedback and plans from all owners before taking action.
• Terry will go to all 5 owners to determine intent.

Officer Reports

Treasury and Budget Report for February, 2016

• Financial Grade: B+
• Emergency: $10K Checking : $2.1K
• Classroom 60% paid. (2015&16)
• 96 Subscriptions 12 annuals -
• Subscriptions make the treasurers life much easier!
• Above normal dues normal donations.
• On Mar 1, 134 paying members, 50 Hiatus, 6 Scholarship
• Lean on cash as Jan expense checks clear the bank. March should be better.
• Need to enroll membership and friends on Kroger/Amazon programs
• Need to get membership to hit up large corp employers.

Secretary

• Remind Jamie that she's taking notes at the first April member meeting.

President

• Classes
  • Grosse Pointe Library - Still in talks.
  • SWE - materials secured. Waiting on them to signup on Eventbrite.
• Outreach
  • Shell Eco-Marathon - Secured a booth. Lined up volunteers.
• Suburban Tool doing a Youtube video.
• Updating and printing more fliers as we are out. Adding new zones and other things.
  • Brochures are about 200MB and currently can't be pointed to the wiki.

Senior Vice President

Overview: Notes on progress/completion of tasked worked on

Signs: I have created and hung all but two signs through out the i3 space. Those signs still remaining to create and hang are:

 - Laser Zone
 - Commons

What I'm calling Demo Days:

First One: American Integrated March 22, 2016 6:30pm i3Detroit

 - Spoke with manager of American Integrated a provider of screws, bolts nuts and more, they will visit the i3 space on the 22nd to give a presentation on/about their company and how/best solution you might need for your specific projects.

Second One: Etsy Date TBD

 - Focus: "All things Etsy" (Creating your account, how to get found, processing/shipping tips) This will be a free event for members. We will have a donation jar for non-members.

VP of Activities & Classes

• Training Stimulus
  • Doing OK
  • I need to promote heavily next member meeting

• Upcoming Events
  • Electronic Music Night - April 1st
    • I will be out of town. Does anyone want to host? Or move to April 15th, Celebrate Tax Day!!!
  • Yuri's Night? - April 12th
  • The Iron Yard looking to do IOT classes. LED Weather cloud, or a plant sensor.
  • Silversmiths guild laser cutter training.

VP of Membership-Onboarding

• Much work on member signup process.
• Board action requires consensus.
• Look for a new membership procedure soon.
  • Will not try do do everything in one night.
  • Applicants will be directed on how to find information.
  • More clarity on who is responsible for each step.
  • Allow more parts of the process do be done not at specific times to remove roadblocks.

• President shouldn't be the one delegated to.
• If officers are not going to be present, they should both inform in advance and try to find a delegate to fill in.
• Should new members be required or strongly recommended to assist with future signups?
  • Would still need assistance from someone with experience.
  • Works well to find and identify gaps.

VP of Membership-Retention

• Working on CRM updates to allow more than just treasurer to have visibility to what is needed.
• In the interim, Terry can provide data.

VP of Membership-Member Advocate

• There appears to be a culture that women do not know what to do in a workshop environment. There does not appear to be tied to specific individuals.
• Plan to address these comments at the next member meeting.

Committee Reports

Moderation Committee

• Members mailing list - no action needed as nobody is currently moderated.
• On public list all are moderated until proven to post clear communication. This cuts down on spam and bots.
• Announce - all users are moderated.

Scholarship Committee

• Currently one application this term.
• Terms are 6 months starting January and June. One scholarship per 10 members.
• Scholarship is just like membership the main difference financial.
• Last process
  • Had a period open for applications.
  • Upon closed they were reviewed.
  • Applications were then processed using the submitted forms.
• Last implementation of program isn't really usable in the current state.
• Will plan to use a limited version of the status.
• Jamie will now be heading the committee.

Action Items

no action items yet, Charlie.

Proposals

Proposal	Moved By	Seconded By	Aye	Nay	Result
Budget $500 for a filtered and plumed water cooler. Funds will not be reimbursed until April 1, 2016.	Evan	Jamie	7	0	PASS
Budget $150 for sign permit fee.	Evan	Jamie	7	0	PASS

Meeting Metrics

• Time completed: 9:27 pm
• Funds appropriated: $650
• Attendees: 14

Attendance

Evan Allen Matt Arnold Nathaniel Bezanson Jamie Burdeski Leora Druckman Michael Fink Matthew Gardeski Matt Huber David Henry Brian McPherson James O'Dell Charlie Rysenga Vivian Sanders Terry Wynn

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