Minutes:Board Meeting Minutes 20180109

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Agenda for 01-09-2018

Chair: Alec

Officer Reports

Treasury and Budget Report for Dec 2017

  • Financial Grade: A
    • Emergency: $29.5K
    • Build Out Fund: $1.5K
    • Checking : $3.5K
    • BNektar: $3.2K
    • Paypal: $.5K

Total: $38.2K

  • PreFreeze Zone Spending per month ~$2,500 ;
    • Post Freeze Zone Spending per month: ~$900
  • Number of paying members in Dec 116
  • Continuing with this report I am going to start to split the Emergency Funds into two sub-categories:
    • A category to pay the expansion increment on rent and electrical for 9 months (~27K) ,i.e. a safety factor, still calling it our Emergency Fund,
    • A buildout fund for costs associated with opening an expansion. I will put 1/2 savings over $27K into the buildout fund with the remaining 1/2 going into EFund until we reach 12 months ($36K) safety factor in the EFund. Then all additional savings go into buildout fund.
  • We exitted Dec with only 4 people overdue >$100 and 8 at $100-$49
  • Each Months RunningBalance for Zone Funds are at



Nothing to report


  • Vivian will be meeting with the landlord soon, once he gets back in town.

Senior Vice President


VP of Activities & Classes


VP of Membership-Onboarding

4 new members since last meeting

1/9 12/14
Pre-Phase 1 1 1
Phase 1 1 1
Phase 2 15 15
Post-Phase 2 1 2
Member 51 47

VP of Membership-Retention

  • Terry and Matt C. are currently covering this.

VP of Membership-Member Advocate

  • No major issues in the past month.
  • Alec is planning to have an update to the harassment policy for next week's member meeting

Old Business

Action Item Review


Summary of Board List/Slack Discussions since last meeting

  • Wood shop damage - Alec and Mike did a camera review, talked to several people who used it before the damage was noticed, but nothing is conclusive yet.

New Business

  • Terry is working on getting backup keys for the building from the landlord. They will be stored in (redacted)

Meeting Metrics

  • Time completed: 7:50
  • Funds appropriated: $0
  • Attendees: 11

Action Item Summary

No action items.

Proposal Summary

No proposals.


  1. Alec B
  2. Mike F
  3. Jody R
  4. Matt H
  5. Matt C
  6. Paul L
  7. Tony S
  8. Joseph B
  9. Terry W
  10. Vivian S
  11. Charlie R

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