Minutes:Board Meeting Minutes 20190212
Tentative Minutes for 02-12-2019
Chair: John Coggeshall
Officer Reports
Treasurer & Budget
Media:January_2019_ProfitAndLoss.pdf
| Bank balance | $63,240.14 |
| Emergency Fund | ($30,000.00) |
| Net | $33,240.14 |
VP of Membership-Onboarding
Per a request during the expansion townhall, I pulled down the transition numbers between February 2018 and 2019:
- Onboarding ⇨ Member or Scholarship: 56
- People who completed the membership process and either became members or scholars
- Hiatus ⇨ Member or Scholarship: 4
- Returned from hiatus
- Null ⇨ Onboarding: 27
- Started the member process but didn't finish
- Null ⇨ Member: 5
- Started paying for membership again (non-hiatus?)
- Member ⇨ Scholarship: 4
- Became a scholar
- Member ⇨ Hiatus: 10
- Went on hiatus
- Member ⇨ Null: 4
- Left and didn't go on hiatus
Total in-process (end in onboarding): 27
Total in (transition to membership or scholarship): 65
Total out (transition to hiatus or null): 14
Net membership change: +51
VP of Membership-Member Advocate
Old Business
Action Item Review
Summary of Board List/Slack Discussions since last meeting
- Slack discussion on commercial building inspection led to vote on Jan. 18, 2019:
Proposal Text:
Allocate up to $500 for a commercial building inspection of Suite B
Moved by Jody, Seconded by Matt C
7 Ayes / 0 Nays
Result: PASS
- Request from Infrastructure Coordinator led to discussion and vote on Jan. 23, 2019:
Proposal Text:
Pay Brad of B. Nektar $1700 for the electrical panels and wiring he installed in Suite B, which he would otherwise take with him as part of his move out.
Moved by Mark, Seconded by Mike
7 Ayes / 0 Nays
Result: PASS
- Discussion led to a vote on Jan. 26, 2019:
Proposal Text:
Allocate $550 to the Jewelry Zone for consumables and maintenance in 2019, with $180 of that being used immediately to reimburse zone expenses from 2018.
Moved by Matt C, Seconded by Paul
4 Ayes / 0 Nays
Result: PASS
- In-person and slack discussion led to vote on Feb. 9, 2019:
Proposal Text:
Authorize the i3Detroit Treasurer and Secretary to sign a lease on behalf of the corporation for 1481B Wordsworth, Ferndale, MI in the event the President is unable to do so.
Moved by Jody, Seconded by Mike
7 Ayes / 0 Nays
Result: PASS
New Business
Proposal Text:
Remove the Sky Zone and merge back into infrastructure, commons, and individual zones.
Moved by Mark, Seconded by Matt C
7 Ayes / 0 Nays
Result: Pass
Proposal Text:
Merge Media Lab and Compute Zone into Media Lab.
Moved by Mark, Seconded by Jody
7 Ayes / 0 Nays
Result: Pass
Proposal Text:
Combine the budget categories of Capital & Maintenance/Consumables into a single category to make budget tracking easier. This category will not be use it or lose it, but kept by each zone in perpetuity.
Moved by Mark, Seconded by Matt C
7 Ayes / 0 Nays
Result: Pass
Proposal Text:
Allocate up to $600 for CRM-related expenses through December 2019 (for new CRM).
Moved by Mark, Seconded by Matt C
7 Ayes / 0 Nays
Result: Pass
Proposal Text:
Allocate $200 for networking for the B side.
Moved by Mark, Seconded by Mike
7 Ayes / 0 Nays
Result: Pass
Proposal Text:
Allocate $350 for Cameras for the B side.
Moved by Mark, Seconded by Mike
7 Ayes / 0 Nays
Result: Pass
Proposal Text:
Allocate $400 for Paint for the B side.
Moved by Mark, Seconded by Mike
7 Ayes / 0 Nays
Result: Pass
Proposal Text:
Allocate $240 for new floor that isn't failing in the mezzanine in the B side.
Moved by Mark, Seconded by Mike
7 Ayes / 0 Nays
Result: Pass
Proposal Text:
Double Space Consumables budget from $500 to $1000 money the B side.
Moved by Mark, Seconded by Jody
7 Ayes / 0 Nays
Result: Pass
Proposal Text:
Make a meta-floorplanning committee that will design a process to do floorplanning, collect information from zone coordinators, zone champions, and members to help with the planning.
More formally: "Manage the information gathering, development of guidelines for proposals, management of proposals and advising the board through the process of allocating floor-space."
The committee will not be doing floorspace allocation. There will be meetings every Thursday at 19:30. The following people will be on the committee:
- Aisha B
- Charlie R
- Emily L
- Jamie B
- Mark F
- Mike F
- Roger S
Chairperson: Mark F
The committee will provide updates in emails to i3detroit@googlegroups.com, as well as at member meetings.
Moved by Mark, Seconded by Matt C
7 Ayes / 0 Nays
Result: Pass
Committee Reports
Safety & Compliance Committee
- Discussion on refilling fire extinguishers and reimbursement from insurance company
Moderation Committee
Lost & Found Party
Meeting Metrics
- Time completed: 8:01
- Funds appropriated: $5,040
- Attendees: 14
Action Item Summary
No action items.
Proposal Summary
| Proposal | Moved By | Seconded By | Aye | Nay | Result |
|---|---|---|---|---|---|
| Allocate $240 for new floor that isn't failing in the mezzanine in the B side. | Mark | Mike | 7 | 0 | Pass |
| Allocate $200 for networking for the B side. | Mark | Mike | 7 | 0 | Pass |
| Allocate $350 for Cameras for the B side. | Mark | Mike | 7 | 0 | Pass |
| Allocate $400 for Paint for the B side. | Mark | Mike | 7 | 0 | Pass |
| Allocate $550 to the Jewelry Zone for consumables and maintenance in 2019, with $180 of that being used immediately to reimburse zone expenses from 2018. | Matt C | Paul | 4 | 0 | PASS |
| Allocate up to $500 for a commercial building inspection of Suite B | Jody | Matt C | 7 | 0 | PASS |
| Merge Media Lab and Compute Zone into Media Lab. | Mark | Jody | 7 | 0 | Pass |
| Authorize the i3Detroit Treasurer and Secretary to sign a lease on behalf of the corporation for 1481B Wordsworth, Ferndale, MI in the event the President is unable to do so. | Jody | Mike | 7 | 0 | PASS |
| Allocate up to $600 for CRM-related expenses through December 2019 (for new CRM). | Mark | Matt C | 7 | 0 | Pass |
| Double Space Consumables budget from $500 to $1000 money the B side. | Mark | Jody | 7 | 0 | Pass |
| Remove the Sky Zone and merge back into infrastructure, commons, and individual zones. | Mark | Matt C | 7 | 0 | Pass |
| Make a meta-floorplanning committee that will design a process to do floorplanning, collect information from zone coordinators, zone champions, and members to help with the planning.
More formally: "Manage the information gathering, development of guidelines for proposals, management of proposals and advising the board through the process of allocating floor-space." The committee will not be doing floorspace allocation. There will be meetings every Thursday at 19:30. The following people will be on the committee:
Chairperson: Mark F The committee will provide updates in emails to i3detroit@googlegroups.com, as well as at member meetings. | Mark | Matt C | 7 | 0 | Pass |
| Pay Brad of B. Nektar $1700 for the electrical panels and wiring he installed in Suite B, which he would otherwise take with him as part of his move out. | Mark | Mike | 7 | 0 | PASS |
| Combine the budget categories of Capital & Maintenance/Consumables into a single category to make budget tracking easier. This category will not be use it or lose it, but kept by each zone in perpetuity. | Mark | Matt C | 7 | 0 | Pass |
Attendance
- Mike F.
- Amelia M.
- Mark F.
- Jody
- Charlie R.
- Jan H.
- Arthur M.
- David H.
- Matt C.
- Melissa G.
- Paul L.
- Santana S.
- John C.
- Sean W.
| Previous Meeting | Next Meeting |
|---|---|
| Board Meeting Minutes 20190122 | Board Meeting Minutes 20190312 |