Minutes:Board Meeting Minutes 20190611

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Agenda for 06-11-2019

Chair: John Coggeshall

Meeting Location

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Meeting was Called to Order At: 7:36pm

Approve Past Meetings' Minutes

Proposal:
Approve the above meeting minutes
Moved by Mark; Seconded by Jody
4 Ayes / 0 Nays
Result: PASS

Officer Reports

Treasurer & Budget

Media:May_2019_Financial_Statement.pdf

Bank balance $61,647.20
Emergency Fund ($30,000.00)
Already allocated ($20,724.46)
Net $10,922.74

Secretary

President

Senior Vice President

VP of Activities & Classes

  • We had some classes, including business taxes.
  • Matt C, Paul, and Thomas are going to NOMCon this weekend.
  • Maker Faire Detroit will still be happening, despite the problems Make is having

VP of Membership-Onboarding

  • Contacted scholarship recipients asking what dollar amounts they would be comfortable with for a partial scholarship, and this freed up some additional scholarship funds.
  • Membership has continued to steadily increase, +4-5/month

VP of Membership-Member Advocate

  • There have been a few online and in person incidents that are being/have been dealt with, and there was an incident with the accidental use of a hate symbol in a project that we should make a statement on.

Committee Reports

Expansion Committee

  • Plan right now is to finish converting dividing wall into fire wall and then have reinspection for CoO
  • A very rough Roadmap for the expansion and what needs to be done in what order.

Safety & Compliance Committee

  • Jody met with Cintas, got quote for fire extinguisher certifications
    • Plan is to get at least one, preferably a couple, more quotes to compare
    • This is important for code compliance
    • Cost seems comparable/competitive with the cost/effort of doing this ourselves.

Fundraising Committee

Chamber of Commerce
  • Is it worth joining?
  • $250 per year (paperwork or requirements?)
  • Art: local companies don't know we exist and some are interested in our capabilities.
  • They have frequent 'coffees' informal gatherings that we could host, but those are booked through August.
  • Other suggestion is doing a ribbon cutting which could get our name out and possibly bring in donations
  • A ribbon cutting requires a membership.
  • Art is very involved with the chamber and can take point on this.
  • Jody: This was also a big suggestion that was made at NOMCon.
  • Also possibility that the fee could be discounted.
Proposal:
Allocate $250 for one year membership with the Ferndale Chamber of Commerce.
Moved by Mark; Seconded by Matt
5 Ayes / 0 Nays
Result: PASS
Scope Statement
  • Scope statement for running a fundraiser is here: HOWTO Run a Fundraiser
  • Approval of a fundraiser is required if any of the following are true:
    • The request will be seen by any non members (public mailing list, social media, direct contact with grant-givers etc.)
    • You are requesting $1000 or more
    • You do not have spending authority for the area which would be receiving the funds (ZC, SIG Leader, Officer/Board)
Membership Dues for MEDC Donation
  • MEDC working group met, they and have a slight change to the suggested fundraising dates, since a 60 day fundraiser starting July 1 ends a few days before the end of August, which could be confusing. Starting it 60 days before August 31 puts the start at the 4th of July so that's also not good. So suggested dates are July 9 - August ?.
  • Discounted dues?
  • Limit to how much dues?
  • If every member paid a full year of dues in July, we wouldn't collect many dues for the next year, and all donated money needs to be used toward the expansion project.
  • Does rent and utilities for B-Side count as expansion expenses? Not sure.
  • We have enough in the bank for rent and utilities if this actually became a problem.
  • Mel: we need to balance getting outside funding with dues from members. We could set a limit on how many dues are paid through the campaign possibly.

CRM Build

  • Coogle, Matt, Mark, and Mel had a meeting today
  • We should be able to transfer to it soon
  • There have been a limited number of people paying dues through it for a few months.
  • Main issue now is there are some user interface elements that don't do anything yet, could use some help on the PHP code behind this.

Old Business

Summary of Board List/Slack Discussions since last meeting

Email votes:

Wood Shop Coordinator

Proposal:
Appoint Thomas Tusano as Wood Shop coordinator
Moved by Mark; Seconded by Jody
7 Ayes / 0 Nays
Result: PASS

Fire extinguisher training re-cert

Proposal:
Allocate $71 to pay for the re-certification of the fire extinguisher used in a fire extinguisher training
Moved by Mark; Seconded by Jody
7 Ayes / 0 Nays
Result: PASS

New Business

  • n/a

Meeting Metrics

  • Time completed: 8:11pm
  • Funds appropriated: $321
  • Attendees: 7

Action Item Summary

No action items.

Proposal Summary

ProposalMoved BySeconded ByAyeNayResult
Approve the above meeting minutesMarkJody40PASS
Appoint Thomas Tusano as Wood Shop coordinatorMarkJody70PASS
Allocate $71 to pay for the re-certification of the fire extinguisher used in a fire extinguisher trainingMarkJody70PASS
Allocate $250 for one year membership with the Ferndale Chamber of Commerce.MarkMatt50PASS

Attendance

  1. John C
  2. Mike F
  3. Matt C
  4. Jody R
  5. Mark F
  6. Mel G
  7. Paul L


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