Minutes:Board Meeting Minutes 20191010

Agenda for 10-10-2019

Chair: Alec Beardsley

Meeting Location

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Meeting was Called to Order At: 1937

Officer Reports

Treasurer & Budget

September 2019 Financial Report

Bank balance	$66,546.48
Emergency Fund	($30,000.00)
Already allocated	($15,688.04)
Net	$20,858.44

Secretary

The i3 annual report was successfully filled with the state.

President

The new president Jamie Burdeski discussed points of focus for her term.Including helping the board into a more supervisory role, with officers acting as the more on the ground managers. As well as increasing the structure of the workflow between the board and officers to increase efficiency, and reduce burnout. Jamie also talked about how out reach will not be her primary focus in light of the expansion.

Senior Vice President

Brought up the need for openness and transparency between the board and general membership, and the need balance that against closed decision making for expediency. Also described a hand off meeting with outgoing VP. Also let the board know that she had made contact with TedX Detroit.

VP of Activities & Classes

Carie ann is doing a mask class this saturday. Live stream raised 25k during stream but caused general burn out.

VP of Membership-Onboarding

Membership changes since last meeting:

Net change: +2 Onboarding

No change: Member, Hiatus

• Null => Onboarding: 5
• Onboarding => Member: 2
• Member => Hiatus: 1
• Member => Null: 1
• Hiatus => Null: 1
• Onboarding => NULL: 1

Scholarship fund status (All values assume $59/mo dues cost):

• Members on scholarship: 15 (no change MoM)
• Allocated: $760 (-$60 MoM) of $944 available
• Avg scholarship value: $50.67

Member Advocate

Nothing to report.

Committee Reports

Expansion Committee

• Construction continues.
• City has no plans on file for our building.
• Ashley is scheduling a meeting with an architect contact.
• Expansion Admin work was added to the Wiki.

Fundraising Committee

• Quick update on all the grants we have or will be applying for.
• MEDC goal met! Now we have to fulfill all the incentives. Jody will be taking point.

Safety & Compliance Committee

Purchased new fire extinguishers for $236.

Old Business

Summary of Board List/Slack Discussions since last meeting

• Determine Zone Coordinator for CNC Zone as it is currently labeled as Tabled. Decisions need to be made in the zone and having the position in limbo makes it difficult. This request is from 2018-2019 CNC Zone Coordinator Thad Johnson.

Thad asks for the cnc zone to be untabled. Commits to being sole CNC ZC for the next year while looking for a "Helper" to train as the replacement ZC.

New Business

Proposal:
Allocate $500 to pay for sewer clean-out on side B.
Moved by Mike, Seconded by Mel
7 Ayes / 0 Nays
Result: Passed

Proposal:
Appoint a Bylaws Committee to discuss and propose changes to the current bylaws or a replacement for them. Chaired by Paul Lee
Moved by Paul, Seconded by Matt
7 Ayes / 0 Nays
Result: Passed

Proposal:
Create a CRM committee initially made up of the Treasurer and VP of Membership. This committee is tasked with defining requirements for CRM platforms, evaluating solutions, and working with developers from within and without the space.
Moved by Matt C., Seconded by Mel
7 Ayes / 0 Nays
Result: Passed

Proposal:
Change the fundraising committee membership to be determined by the co-chairs.
Moved by Mel, Seconded by Paul
7 Ayes / 0 Nays
Result: Passed

Proposal:
Table the motion to Identify and designate a section of floor space for storage of equipment for new zones until they get their new floor space.
Moved by David, Seconded by Mel
7 Ayes / 0 Nays
Result: Passed

Proposal:
Appoint Thad as CNC ZC
Moved by Matt, Seconded by Mel
7 Ayes / 0 Nays
Result: Passed

Proposal:
Appoint Mark Bikezone ZC as part of the consolidation with Toolcrib
Moved by Paul, Seconded by Mel
7 Ayes / 0 Nays
Result: Passed

Proposal:
Table Kiln zone ZC appointment
Moved by Paul, Seconded by Matt
7 Ayes / 0 Nays
Result: Passed

Proposal:
Table Member advocate appointment
Moved by Mel, Seconded by Matt
7 Ayes / 0 Nays
Result: Passed

Meeting Metrics

• Time completed:58min
• Funds appropriated:500
• Attendees:13

Action Item Summary

No action items.

• Mel leading review of committee structure and inactive committees in need of disbandment.

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Allocate $500 to pay for sewer clean-out on side B.	Mike	Mel	7	0	Passed
Appoint Thad as CNC ZC	Matt	Mel	7	0	Passed
Create a CRM committee initially made up of the Treasurer and VP of Membership. This committee is tasked with defining requirements for CRM platforms, evaluating solutions, and working with developers from within and without the space.	Matt C.	Mel	7	0	Passed
Appoint a Bylaws Committee to discuss and propose changes to the current bylaws or a replacement for them. Chaired by Paul Lee	Paul	Matt	7	0	Passed
Change the fundraising committee membership to be determined by the co-chairs.	Mel	Paul	7	0	Passed
Table Member advocate appointment	Mel	Matt	7	0	Passed
Table the motion to Identify and designate a section of floor space for storage of equipment for new zones until they get their new floor space.	David	Mel	7	0	Passed
Appoint Mark Bikezone ZC as part of the consolidation with Toolcrib	Paul	Mel	7	0	Passed
Table Kiln zone ZC appointment	Paul	Matt	7	0	Passed

Attendance

1. Chair Alec Beardsley
2. Secretary Kevin Fanning
3. Thomas Tusano
4. Melissa Gilchrist
5. Jamie Burdeski
6. Matt Carpenter
7. Jody Raiford
8. David Henry
9. Thad Johnson
10. A'Lisa Krawciw
11. Mike Fink
12. Paul Lee
13. Jan Henry

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