Minutes:Board Meeting Minutes 20200714

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Agenda for 07-14-2020

Chair:

Meeting Location

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Meeting was Called to Order At: XXXXXXXXX

Officer Reports

Treasurer & Budget

Treasurer's report: https://www.i3detroit.org/something

Bank balance $
Emergency Fund ($)
Allocated to Zones/SIGs/etc. ($)
Allocated to Expansion (MEDC) ($)
Net $

Secretary

President

Senior Vice President

VP of Activities & Classes

VP of Membership-Onboarding

Member Advocate

Committee Reports

Bylaws Committee

CRM Committee

Expansion Committee

Fundraising Committee

  • MEDC set a hard deadline of August 1 to show that we've submitted our application for a Solicitation license
  • Mel has all the bank statement data now and is reconciling records to file our 2018 taxes

Safety & Compliance Committee

Moderation Committee

Limited Use Approval Committee

Camera Review Review

Old Business

Proposal:
Motion to approve last months minutes
Moved by xXx; Seconded by XxX
x Ayes / x Nays
Result: PASS
Proposal:
Suspend member A for two weeks for violating the COVID-19 rules
Moved by Thomas; Seconded by Mel
7 Ayes / 0 Nays
Result: PASS
Proposal:
Suspend member B for two weeks for violating the COVID-19 rules
Moved by Mel; Seconded by Jan
7 Ayes / 0 Nays
Result: PASS

Summary of Board List/Slack Discussions since last meeting

  • Discussion and vote on covid-19 policy violation.
  • Discussion and vote on covid-19 policy violation the sequel.

New Business

Covid Rules Stuff

  • Should there be a Covid Rules Committee?
    • Member meetings get really long when Covid stuff is on the agenda, and some people don't want to hear about it
    • Jamie would like to keep some kind of real-time discussion opportunity since covid rules are Important
    • Jamie volunteers to be chair if committee is desired
    • Not sure if board committee or member committee or if member committees are even still a thing? Reading bylaws just made confusion worse....


  • Allowing minors in the space
    • Not disallowed per executive orders, but was recommended against by lawyer consultation
    • Tentatively thinking to allow 2 minor guests per member, minimum age 10. Have to sign a youth waiver (needs to be electronified)
    • If the membership were to pass this, would the board vote to close the space due to liability concerns? (This isn't a vote, just a straw poll/discussion)
      • Different question than "Are you in favor of or against doing this as a member?". Question is more "are you SO against this that you would move to close the space if this motion passed?"


  • Legality of the Board closing the space
    • Brought up on the mailing list by Charlie, see exchange below
      • Question: "Can the board 'close' the space?"
      • Charlie: "No, the board has no power to close the space. They should probably not threaten to do this either. We were closed earlier because the LAW said we had to and the board acted as the first firefighter at the scene of a fire. The board should not have tried to dictate "terms" to the membership for reopening either. The board can only attempt to dissolve the corporation but that would not likely survive a member-vote."
      • Jamie: "Yes. I'm not speaking on behalf of the board here, but I am very close to this process. Right now all places in Michigan are closed EXCEPT for places that are following the executive orders for re-opening. So when the board "threatens" to close, it's only if i3 cannot follow the executive orders for safe re-opening. This could happen for a couple reasons. 1) Some of our standing rules might be in conflict with the current executive order, which means that we are operating illegally (for example allowing social events). 2) If i3 cannot effectively execute the rules we have put in place - like if we put up rules but don't enforce a culture of following the rules, then we would be operating illegally because we wouldn't be doing what our rules say we're doing. I'm honestly not sure how closing compares to dissolving the corporation, but I'm guessing i3's members would prefer temporary closing vs dissolution of the corporation. "
      • Charlie: "Jamie's response is not based in fact. The organization must follow the law and the Board must serve the interests of the organization. It is generally accepted that continued operation is in the best interests of the organization. The standing rules are wholly superseded by law, it doesn't really matter what is in them when the question of legality of operation is considered. "
    • Do we need to change how we're looking at closing/opening the space?
    • Do we need to communicate the board's reasoning to the membership in a formal way?

Meeting Metrics

  • Time completed:
  • Funds appropriated:
  • Attendees:

Action Item Summary

No action items.

Proposal Summary

ProposalMoved BySeconded ByAyeNayResult
Suspend member A for two weeks for violating the COVID-19 rulesThomasMel70PASS
Suspend member B for two weeks for violating the COVID-19 rulesMelJan70PASS
Motion to approve last months minutesxXxXxXxxPASS

Attendance

  1. Chair
  2. Secretary



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