Minutes:Board Meeting Minutes 20201013

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Minutes for 10-13-2020

Chair: Jamie

Meeting Location

Virtually at http://i3detroit.org/meeting

Meeting was Called to Order At: 7:37PM

Officer Reports

Treasurer & Budget

  • Treasurer's report: https://www.i3detroit.org/wi/images/0/0b/September2020ProfitandLoss.pdf
  • Most of the expansion funds are spoken for. Otherwise the Net below is our currently un-spoken-for funds.
  • Some discussion on delineating between expansion expenses and day-to-day expenses
  • Half the grant funds (50k) are currently directed toward potential COO expenses, so if we have new expenses we have to take from there.
  • We're coming up on a year since a lot of people bought annual membership dues, so we might see a bump from people paying for new annual/monthly dues again.
Bank balance $134,045.22
Emergency Fund ($)30,000.00
Allocated to Zones/SIGs/etc. ($)25,735.12
Allocated to Expansion (MEDC) ($)76,705.02
Net $1,605.08

Sausage and cheese is 21 months

Secretary

  • Currently no secretary

President

  • Jamie wants to set up a meet and greet for new board members/officers. Will send out a whenisgood tomorrow or when someone reminds her.
  • Comments on new COVID-19 rules?
    • Mel thinks they look good.
    • Matt is glad to see the change to allow kids again.
    • Jamie: That still needs some work on the back end for the minor waiver.
    • Jamie: Keep Jamie in the loop on things that are either broadly not working or otherwise problematic that might need to be adjusted.

Senior Vice President

  • Nothing to report

VP of Activities & Classes

VP of Membership-Onboarding

  • Membership changes since last meeting:
    • 4 Member => Hiatus
    • 2 Member => Inactive
    • 3 Hiatus => Inactive
    • 2 Onboarding => Scholarship
    • 2 Onboarding => Membership
    • 3 Scholarship expirations
    • 1 Scholarship renewal
    • 2 Started onboarding
  • Scholarship fund update:
    • 12 Members on scholarship
    • $529 Allocated (of $808 available)
    • Average value of $48.09/scholar
  • Key re-activation progress:
    • 136 keys have been reactivated (of the 271 currently in the door)
    • Has slowed to one person every few days reactivating
  • New memberfication may move to being in person again

Member Advocate

  • Mel forgot to poke Tom to let him know about the monthly report.

Committee Reports

CRM Committee

  • No updates this month.

Expansion Committee

  • Still waiting on the limited CoO for B side? But we almost have a new fire door! (Needs the bottom finished.)

Fundraising Committee

  • No updates this month.
  • Evan: how are we doing on things that need to be sent to people?
  • We sent an email explaining some things will be late.
  • We should add some construction-y photos like the new doors

Safety & Compliance Committee

  • No updates this month.

Moderation Committee

  • Mod queue: In the last few weeks, a few items have been sent to -announce and then determined to be erroneous moments later (classic l'esprit d'escalier), so they could be removed from the queue and recomposed.
  • Group admin: The new Google Groups interface removes the on-join question that we had been using as a spam trap, and this requires some changes to the new-member forms but it's not that big a deal. See #new-members on october 4, or just https://i3detroit.slack.com/archives/C0PB7TRNE/p1601836628020100
  • Nothing else to report.

Board list moderation

Mtfurlan (talk) accidentally created a board moderation group by marking spam as spam. It now moderates stuff google thinks is spam. It has had one false positive so far.

Ask if you wanted to be added.

Camera Review Review

  • None happened.

Old Business

Proposal:
Approve last month's board meeting minutes
Moved by Consensus; Seconded by Consensus
6 Ayes / 0 Nays
Result: PASS

Summary of Board List/Slack Discussions since last meeting

  • We created a disciplinary framework for covid violations! I think you can find it in the covid rules? Probably?
  • We applied some of these rules. Sent 27 warnings. Probably going to suspend some people.
  • Put out a survey for officers and now we're going to appoint some officers.
  • Some administrative stuff about who is chairing meetings or taking minutes or whatever.
  • Lots of discussion of the data analysis of tracking the covid violations. David is going to help.

Outstanding action items

Done

  • Will bring up the covid disciplinary policy on slack. - Mel
  • Will a send out a survey calling for officers but not ZoCo’s - Mel
  • Talk about budget in regards to the MEDC grant. - Mel

Pending

Action Item: Paul L - Follow up with fundraising committee on details for raffle license.
Action Item: A'Lisa - contact membership and onboarding and activities to coordinate efforts.
Action Item: Ashley - will report on her findings about insurance companies at the next meeting

New Business

Pallet Stacker

Proposal:
Allocate up to $2000 from expansion funds for purchase of pallet stacker (aka manually operated forklift). POC Tim Clayson. Funds are reappropriated from existing expansion appropriations.
Context
Multiple recent equipment purchases will require forklift for unloading. Rentals are approx $400-500 per day.
Moved by Mark; Seconded by Mel
6 Ayes / 0 Nays
Result: PASS
  • Discussion about where it will live/floor space. For now it can just go on B-Side.
  • Mel suggets we take this out of the $50,000 COO allocation instead of taking funds back from zones.
  • Evan suggests it could also be considered part of the zone expenses that require it and could come from them.
  • General discussion about both of these and compromises in between, like letting zones voluntarily chipping in for it.

COVID-19 Policy Suspensions

Proposal:
Suspend members A, B, & C for two weeks for failing to properly fill out their covid paperwork after previously being suspended. Suspend member D for two weeks for repeatedly failing to fill out paperwork after being warned, and for failing to properly wear a mask or respect zone occupancy limits.
Context
The lack of longer duration suspensions for repeated offenses is due to initial delays in notification of first offenses.
Moved by Mark; Seconded by Mel
6 Ayes / 0 Nays
Result: PASS

Appoint Officers

  • We still need to appoint a Secretary, at least one more Member Advocate, and Commons Zone Coordinator.
Action Item: Jan - Follow up on potential Classroom coordinator
Action Item: Jan - Send an email to the list asking for volunteers for Secretary, Member Advocate, and Commons ZC
Proposal:
Appoint these officers for 2020-2021.

Appoint Jamie Burdeski as President of i3Detroit. Appoint A'List Krawciw as Vice President of i3Detroit. Appoint Jody Raiford as Treasurer of i3Detroit. Appoint Matt Carpenter as Vice President of Membership-Onboarding of i3Detroit. Appoint Paul Lee as Vice President of Activities and Classes of i3Detroit.

Moved by Evan A.; Seconded by Mark
6 Ayes / 0 Nays
Result: PASS

New A-B Door

  • Discussion over whether the door being installed meets our needs and if there was some miscommunication or error made.
  • The quote specifies a flush door with no mention of a threshhold, and based on how it looks it doesn't look flush and looks like there will be a threshhold.
  • Discussion will continue in #expansion on Slack

Action Items

Meeting Metrics

  • Time completed: 9:19PM
  • Funds appropriated: $2,000
  • Attendees: 12

Action Item Summary

Action ItemPOC
will report on her findings about insurance companies at the next meetingAshley
Follow up on potential Classroom coordinatorJan
Send an email to the list asking for volunteers for Secretary, Member Advocate, and Commons ZCJan
Follow up with fundraising committee on details for raffle license.Paul L
contact membership and onboarding and activities to coordinate efforts.A'Lisa

Proposal Summary

ProposalMoved BySeconded ByAyeNayResult
Appoint these officers for 2020-2021.

Appoint Jamie Burdeski as President of i3Detroit. Appoint A'List Krawciw as Vice President of i3Detroit. Appoint Jody Raiford as Treasurer of i3Detroit. Appoint Matt Carpenter as Vice President of Membership-Onboarding of i3Detroit.

Appoint Paul Lee as Vice President of Activities and Classes of i3Detroit.
Evan A.Mark60PASS
Allocate up to $2000 from expansion funds for purchase of pallet stacker (aka manually operated forklift). POC Tim Clayson. Funds are reappropriated from existing expansion appropriations.MarkMel60PASS
Approve last month's board meeting minutesConsensusConsensus60PASS
Suspend members A, B, & C for two weeks for failing to properly fill out their covid paperwork after previously being suspended. Suspend member D for two weeks for repeatedly failing to fill out paperwork after being warned, and for failing to properly wear a mask or respect zone occupancy limits.MarkMel60PASS

Attendance

  1. Jamie B
  2. Mike F
  3. Jan H
  4. Mel G
  5. Matt C
  6. A'Lisa K
  7. Jody R
  8. Mark F
  9. Tim C
  10. Evan A
  11. Paul L
  12. Ashley L


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