Minutes:Board Meeting Minutes 20220621

Meeting Location

Meeting was Called to Order At: 19:33 by Jamie

Virtual

Virtual Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Treasurer & Budget

Operating Income report: https://www.i3detroit.org/wi/images/c/c1/OperatingIncomeReport_June_2022.pdf Monthly Financial Report: https://www.i3detroit.org/wi/images/e/ef/MonthlyFinancialReport_June_2022.pdf Other Reports: https://www.i3detroit.org/wi/images/9/9f/OperatingIncomeReportYTD_June_2022.pdf

Bank balance	$79,843.94
Emergency Fund	($30,000)
Allocated to Zones/SIGs/etc.	($24,869.31)
Allocated to Expansion (MEDC)	($22,029,79)
Net	$2,944.84

• Overall, our current income is less than our expenses.
• Roger might be willing to help out with Treasurer, and Gary had some questions about what's involved.

Secretary

• None

President

• Working to update mask policy after checking current case numbers.

Senior Vice President

• Nothing to report

VP of Activities & Classes

• New class about bismuth crystals

VP of Membership-Onboarding

Membership status as of 1-June (Delta 1-May to 1-June)

• Scholarship: 11 (No Change)
• Hiatus: 123 (No Change)
• Onboarding: 107 (+2)
• Member: 144 (No Change)
• Left: 58 (No Change)
• Memberified two people yesterday that don't show up in these numbers due to how reports are generated many others are ready for memberification, I was doing a lot of traveling over the last few weeks so didn't do as many member appointments

Scholarship Fund

• 12 Members on scholarship
• $588 Allocated (30.8% available)
• Average value of $49.00/scholar

Other News

• I will be stepping down the middle of next month, walked Mel and Jody through my process, much of it is already documented. Will add helpful links to the VPoM HOWTO page

• Should we merge this function into treasurer and try to have a larger committee running both functions.
• Is there much overlap, other than the financial side?
• For newwer members there isn't much overlap.
• Might make most sense to have two commit ties one for each function. There could be overlap in the membership of those committees.

Action Item: Matt - Draft email to see if someone is interested in the position.

Member Advocate

• Working on something the board is aware of.
• Will plan to schedule a meeting for next Tuesday. If the party involved can't attend they can work to reschedule at a mutually acceptable time.

Action Item: Mark - draft email, Jan will review.

Committee Reports

Safety & Compliance Committee

• No update.
• Reports only expected in July.

Old Business

• Motion:
  Motion to approve last months minutes
  Moved by None; Seconded by None
  0 Ayes / 0 Nays
  Result: PASS
  • Board Meeting Minutes 20220517

Camera Review Review

• Camera Review of outside a side on 2022-05-05
• Camera review of classroom 2022-05-28 to 29 for leaving a mess and scratching the tv
• Camera review of welding between May 27th and 31st for leaving a mess
• Camera review of who left front door open 2022-06-08

Summary of Board List/Slack Discussions since last meeting

• Discussion as to whether we require emergency contact info from new members
• Discussion of disciplinary action relating to members violating the guest policy and leaving messes

Outstanding action items

• Draft email about Rick resigning the board, Advocate appointments, and mention that we need a Treasurer. - Matt - Done
• Paul - Tour training class. Will schedule for this week and also at the next in person tours.}} - Done. Will plan to attend tours and give training as needed going forward.

Action Item: Mark - Send email / put on member meeting agenda to pull the elections forward a month, so that the directors are known more than a week before the paperwork needs to get filed with the state.

• Paul - Send email or add a discussion topic for the next member meeting about the number of board members for the next term. - Done. Was added to the meeting, but as those that had proposals were not present the meeting was adjourned.
• Mark - email above.

Action Item: Evan - Fix the front office heat in September.

- Done

Action Item: Jan - Figure out all of the rules needed for resealable storage if we decide to do it.

Action Item: Jamie - Send emails to each of the zones to confirm what purchases

Action Item: Evan - Check with Woodshop and CNC about returning expansion funds.

New Business

Proposal:
Appoint Dave Hurt Tool Crib Coordinator
Moved by Matt, Seconded by Jan
5 Ayes / 0 Nays
Result: PASS

Proposal:
Roger and Gary as assistant treasurer
Moved by Mark, Seconded by Jan
5 Ayes / 0 Nays
Result: PASS

Advocate+Board Powers

Should board and advocates have the power to suspend people on the spot till a meeting with board? Right now when people cause problems it might be a month of them causing problems before the board even tries to schedule a meeting.

Action Item: Mark - send email or put on member agenda.

COWBELL

Action Item Summary

Action Item	POC
Figure out all of the rules needed for resealable storage if we decide to do it.	Jan
Check with Woodshop and CNC about returning expansion funds.	Evan
Draft email to see if someone is interested in the position.	Matt
Fix the front office heat in September.	Evan
Send emails to each of the zones to confirm what purchases	Jamie
Send email / put on member meeting agenda to pull the elections forward a month, so that the directors are known more than a week before the paperwork needs to get filed with the state.	Mark
send email or put on member agenda.	Mark
draft email, Jan will review.	Mark

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Appoint Dave Hurt Tool Crib Coordinator	Matt	Jan	5	0	PASS
Roger and Gary as assistant treasurer	Mark	Jan	5	0	PASS

Meeting Metrics

• Time completed: 21:02
• Funds appropriated: $0
• Attendees: 13

Attendance

1. Mel
2. Jody
3. Drew
4. Mark
5. Jamie
6. Matt
7. Mike
8. Jan
9. David
10. Paul Lee
11. Paul Evans
12. Evan
13. A'Lisa

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