Minutes:Board Meeting Minutes 20250318

Meeting Location

Meeting was Called to Order At: XXXXXXXXX

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Or

Virtual

Pre-Meeting Preparation

• Check mailbox for mail (bills, letters, etc.)

Virtual Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Treasurer & Budget

Treasurer's report: https://www.i3detroit.org/something

Bank balance	$
Emergency Fund	($)
Allocated to Zones/SIGs/etc.	($)
Allocated to Expansion (MEDC)	($)
Net	$

Pulse Check

This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.

Committee Reports

Safety & Compliance Committee

No update.

Reports only expected in July.

Old Business

Prior Minutes

• Motion:
  Motion to approve last months minutes
  Moved by Mover; Seconded by Second
  Ayes Ayes / Nays Nays
  Result: ?
  • Board Meeting Minutes 20250218

Outstanding action items

• Reach out to people involved in infrastructure to get passwords for IT and other infrastructure items.
  • Minutes:Board_Meeting_Minutes_20241015#Discuss_transition_from_zones_to_committees
  • Hi, your local digital infrastructure mtfurlan here, nobody ever reached out :(
  • As far as I can tell, there is nothing important that only a single person has access to, let me know if you have any questions via slack or email
  • Also I see a lot of pitfalls with turning infrastructure from a committee of two to a committee any zone coordinator can join at will, let me know if you want me to write up my thoughts or if I should just try to show up to the april board meeting

New Business

Proposal:
Affirm the verbal decision to cancel the "bonus" month for annual dues payments. It appears that neither the decision to implement bonus month nor the decision to rescind has been documented in meeting minutes. A search of Board meeting minutes going back to 2019 has not identified any formal action. We will not retroactively attempt to recover one month of dues from annual dues payers.
Moved by Tim
0 Ayes / 0 Nays
Result: '

• What are the powers of the board vs the members meetings? It needs to be outlined properly in the bylaws or standing rules. -Paul Askins
• Purchasing Zoll Plus AED as decided upon. Financial situation, reimbursement, setup. -Paul Askins
• Update on Bylaws and Standing rules review -Paul Askins
• Review of Roberts Rules for meeting proposals -Paul Askins

• Please note that if you add something that requires a board vote, you must also email board@i3detroit.org at least 10 days before the board meeting to notify them of the upcoming vote

Bylaws questions: email vote stuff

Hi, Mara here again, the bylaws draft is coming along, and the question of board vote policy is one of the few remaining open questions to resolve before sending it to membership for wider comment.

I'm probably going to miss this meeting, so I'm putting all the details in text, sorry.

Historically, if the board does an email vote, even if 4/7 board responds in favor, the vote doesn't close till everyone has voted or some number of days pass.

I think we should *not* keep this policy, and instead resolve email votes as soon as majority votes because there has been a lot of frustration historically over how slow the board can be, and making some things go a few days faster for literally no cost seems like common sense to me.

Either way we need to write it down, because a policy that isn't written down is bad for everyone.

I asked about this on 2024-09-17, and there was an action item to follow up, but it was never followed up on

COWBELL

Action Item Summary

No action items.

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Affirm the verbal decision to cancel the "bonus" month for annual dues payments. It appears that neither the decision to implement bonus month nor the decision to rescind has been documented in meeting minutes. A search of Board meeting minutes going back to 2019 has not identified any formal action. We will not retroactively attempt to recover one month of dues from annual dues payers.	Tim		0	0

Meeting Metrics

• Time completed:
• Funds appropriated:
• Attendees:

Attendance

1. Chair
2. Secretary

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Board Meeting Minutes 20250218