Minutes:Board Meeting Minutes 20250408 Special

Meeting Location

Meeting was Called to Order At: 18:05

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Or

Virtual at https://www.i3detroit.org/hangout

Pre-Meeting Preparation

• Check mailbox for mail (bills, letters, etc.)
  • There was a bill in the mail for AC inspection

Virtual Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Motion:
Motion to table officers reports
Moved by Paul; Seconded by Jeff
Majority Ayes / 0 Nays
Result: PASS

Treasurer & Budget

Treasurer's report: https://www.i3detroit.org/something

Bank balance	$
Emergency Fund	($)
Allocated to Zones/SIGs/etc.	($)
Allocated to Expansion (MEDC)	($)
Net	$

VP of Membership

1 new member since last meeting.

VP of Activities & Classes

Updated:

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Upcoming Events

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8 April 2025 Memberification & Treasurer Paperwork Party

8 April 2025 Special Board meeting

9 April 2025 Rules & Stuff Working Group

10 April 2025 Kicad PCB Workshop (Classroom)

11 April 2025 Leather Lounge Fridays

11 April 2025 Create a Minimalist wallet class- Eventbrite

12 April 2025 Create an epoxy river serving board-Eventbrite

12 April 2025 Expansion buildout day: Sewing & Craft rooms, Elab exterior

12 April 2025 EMPUG Python Meetup (Classroom) 1PM

13 April 2025 SEMCO Tech Meeting (Classroom) 11:30AM

15 April 2025 Member Meeting 7:30PM

18 April 2025 Friday Tour

18 April 2025 Still Life Art

19 April 2025 Media Zone Meeting

25 April 2025 Friday Tour

26 April 2025 Penguicon Meeting

26 April 2025 Expansion buildout day: Sewing & Craft rooms, Elab exterior

6 May 2025 Member Meeting 7:30PM

20 May 2025 Member Meeting 7:30PM

Pulse Check

This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.

Committee Reports

Safety & Compliance Committee

No update.

Reports only expected in July.

Old Business

Outstanding action items

• Tim C and Frank A: Schedule a meeting with Mara to get CRM transition going and talk integration
• Jan H: Look into consolidating passwords and other digital access items to pass onto the next board in September
• Daniel V: Summarize the current status of the disciplinary committee proposal and send it to the board

New Business

Board Meeting Dates in April and May

Membership wants board to meet more often. Jeremy would like too see the board improve communication.

Some on the board feels that there could be meeting on the same day. This way members can show up earlier and meet

Participation is more paramount

If we have pressing business, we can call a meeting if we can

12 meetings seems like little 24 times feels like too much

Asynchronous communication as a replacement for meeting regularly isn't good communication.

Could call special meetings more frequently

Could also reserve a slot for more board meetings.. but we need to have an agenda

Could have a rolling agenda to have a mechanism to have a meeting on Tuesday

Tim feels we shouldn’t reserve time for meetings that may or may not happen. The board meeting time has been long established.

Might be good to stack board meetings. Shoot for 6:30 for the board meeting

Same frequency same dates, move the time

Get stuff asap on that agenda so those who miss teh meeting

• Membership has voted to have their meetings on the first and third Tuesdays in April and May to avoid consecutive weekly meetings:
  • April 1: Member Meeting 7:30pm (regularly scheduled)
  • April 15: Member Meeting 7:30pm
  • May 6: Member Meeting 7:30pm (regularly scheduled)
  • May 20: Member Meeting 7:30pm
• Some of these dates conflict with regularly scheduled board meeting dates. These dates are:
  • April 15th 7:30pm
  • May 20th 7:30pm

Proposal:
Change the time for regularly scheduled board meetings on April 15th to 6:30pm and on May 20th to 6:30pm.
Context
The board meeting will precede the member meeting to encourage member participation.
Moved by Frank, Seconded by Jeff
7 Ayes / 0 Nays
Result: PASS

COWBELL

Action Item Summary

No action items.

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Change the time for regularly scheduled board meetings on April 15th to 6:30pm and on May 20th to 6:30pm.	Frank	Jeff	7	0	PASS

Meeting Metrics

• Time completed: 18:34
• Funds appropriated:
• Attendees: 10

Attendance

1. Chair: Jeremy
2. Secretary: Daniel
3. Frank
4. Jeff
5. Thomas
6. Tim
7. Jan
8. David
9. Paul

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