Minutes:Board Meeting Minutes 20250715

Meeting Location

Meeting was Called to Order At: 19:51

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Or

Virtual

Pre-Meeting Preparation

• If you'd like to be included in the attendance, please add your name to the thread in the #meetings slack channel.
• Check mailbox for mail (bills, letters, etc.)

Virtual Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Treasurer & Budget

Bank balance EOM	(includes $25,000 Grant in April 24, 2024)
Jun	$33,397.93 Net $8,397.93
Jul	$34,309.93 Net $9,309.93
Aug	$33,626.54 Net $8,626.54
Sept	$22,792.57 Net $12,770.16. Grant balance remaining $10,022.41 after CNC purchase
Oct	$24,432.28 Net $14,409.87.
Nov	$21,519.24 Net $11,672.21. Two rent checks (~5300) hitting in same month due to transition to EFT for rent payments
Dec	$22,826.76 Net $13,306.28.
Jan 2025	$22,607.51 Net $13,087.03.
Feb 2025	$24,771.69 Net $15,251.21.
Mar 2025	$30,289.94 Net $20,769.46.
Apr 2025	$30,915.44 Net $21,394.96.
May 2025	$31,492.38 Net $21,971.90.
June 2025	$22,114.92
Savings Balance	$19,572.88
COD due 1Jan2026	$45,000

• Grant balance of $9520.48 transferred to Savings in June.
• $45,000 placed into 7 month CD.
• June balance reflects a $2223 payment for Sewing zone and $1761 payment of IRS penalty fee

Media:MonthlyFinancialReport2Q25.pdf

• 2Q revenues down a bit due to recovery of back dues and high number of annual dues payments in 1Q.

Secretary

Working on Conduct Committee proposal for board to consider

Senior Vice President

Sold the refrigerator for $50!

VP of Membership

Since last update eight new people have entered Phase 1 along with six moving into Phase 2 so the pipeline remains strong in terms of new member growth. We are now at three people in the membership team who can move members through the system to ensure we can minimize delays.

Beyond the growth of the membership itself, members of the Membership team working together with the Treasurer Mara and Dave Hurt have begun the implementation of the new CRM system. Last week saw a key milestone with two volunteers moving their active membership from MakePi over to Hello Club for billing. The team working together to role out the new CRM will continue to test that everything is working as expected with the signup and renewal processes. From there we will look to migrate the Scholarships over and then with all of the testing complete will begin to plan the migration of the rest of the membership over. While the dates are TBD for how soon this can happen, my initial estimates would be late Q3 to early Q4.

Events

• Thinking of doing 2 events at end of august:
  • Retro event: bring retro stuff. Any interest? Some interest
  • An i3 swap event. If you bring something, you gotta take it with you or give it away. Could be very fun. Some interest as well. Other spaces do something similar.

• Please volunteer to do classes!

Events

Date	Event	EventBrite Link
15 July 2025	BOARD MEETING
18 July 2025	In-Person Friday Night Tours!
19 July 2025	Sewing and elab buildout
25 July 2025	In-Person Friday Night Tours!
25 July 2025	Still Life Art 2025	N/A
26 July 2025	Sewing and elab buildout
1 Aug 2025	In-Person Friday Night Tours!
2 Aug 2025	Sewing and elab buildout
5 July 2025	Member Meeting	N/A
8 Aug 2025	Leather Lounge Fridays	N/A
8 Aug 2025	In-Person Friday Night Tours!
9 Aug 2025	Robot Combat
10 Aug 2025	SEMCO Meeting
12 Aug 2025	Memberification and paperwork
15 Aug 2025	In-Person Friday Night Tours!
16 Aug 2025	Sewing and elab buildout
19 Aug 2025	BOARD MEETING
22 Aug 2025	In-Person Friday Night Tours!
22 Aug 2025	Still Life Art 2025	N/A
23 Aug 2025	Sewing and elab buildout
29 Aug 2025	In-Person Friday Night Tours!
30 Aug 2025	Sewing and elab buildout
2 Sep 2025	Member Meeting	N/A
5 Sep Aug 2025	In-Person Friday Night Tours!

EventBrite Payout/EVENTBRITE Deposit to our account- does not count material cost

Zone	Gro$$	Eventfee	Eventpayproc fee	Deposit
Wood	$1,964.83	$104.42	$55.41	$1,805
Leather	$712.08	$41.99	$20.09	$650.00
Totals	$2,566.51	$139.13	$72.38	$2,355

Member Advocate

We have a person to volunteer in the interim to be a member advocate Andrew: we've had a lot of interpersonal conflict and other issues. Having comedy that's not responsive to emails in that role is a problem. The request is to ask the person to become active or have them vacate the role. Matt A may have expressed interest in filling the role together.

Jeff P would like to be on the conduct committee.

Frank will send around a vote to the board list to vote on bringing Andrew and/or Matt A to member advocates.

Pulse Check

This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.

Action Item: Daniel V - Add proposal to next meeting to remove Matt H. from member advocates

Committee Reports

Safety & Compliance Committee

No update.

Reports only expected in July.

Will have a class for training. Community service. Could help bring people in.

Old Business

Prior Minutes

• Motion:
  Motion to approve last months minutes
  Moved by Frank; Seconded by Jeff
  4 Ayes / 0 Nays
  Result: Pass
  • Board Meeting Minutes 20250617

Camera Review Review

Frank: Tim and him did a couple reviews. Large mess in the auto zone. Report of somebody sleeping in the e-lab.

Summary of Board List/Slack Discussions since last meeting

• Slack: discussions around the storage of vehicles outside of the space for extended periods and invalid permits and whether to enact our towing policy on the vehicles. And related disciplinary action discussion. Matter remains under consideration.
  • People bring project cars here and use up limited spaces. Parking lot is not a zone. There is no parking permit for leaving a car here. Because of the absence of a parking permit for parking, there was talk of just using short term parking permits.
  • Frank: we should't leave project cars here unless we have a limit on these spaces.
  • One idea is we need to have a spot designated and coordinate the use of the space.
  • May need to designate a space applicable by the atone or the permit needs to be approved by the board.
  • Could designate one maybe 2 spots and have a calendar for it. Should put a time limit on it. Maybe something needs to be taped to the car.
  • Could be put under storage.
  • A proposal needs to be shown to the board. AJ will contribute to making the proposal and Frank/Jeremy will help.
• A car will is being left in the property. This person has been told he needs to remove the car. There will be a threat to tow.
  • All 4 board members agree that the person needs to be told that they have until Thursday at 11:59 to move it or it will be towed at owner's expense.
• There's issues with parking permit rules not being obeyed. There's a lot of short term permits on stuff that sits there. There's also issues with ZoCos not responding in time for a long term parking permit.

New Business

A former member reactivated his membership and used the space as his business address. The state attorney general has taken action. This may be a point to consider a ban. There should be a spacial meeting for the board on this. There are other topics for a spacial meeting We have a problem where members may have been consuming alcohol and using power equipment. Perhaps this should be an immediate suspension if there is suspicion this is happening. Maybe not a suspension but at least a policy that says you shouldn't use power equipment if you are under the influence of a substance. Maybe alcohol in the space just needs to stay in the commons. We also need to explicitly say that you can't operate machines under the influence. Change in standing rules needs to go to member meeting. Need a proposal to the next meeting minutes

COWBELL

Action Item Summary

Action Item	POC
Add proposal to next meeting to remove Matt H. from member advocates	Daniel V

Proposal Summary

No proposals.

Meeting Metrics

• Time completed: 20:57
• Funds appropriated:
• Attendees: 10

Attendance

1. Chair: Jeremy G
2. Secretary: Daniel V
3. Jan H
4. Jeff B
5. Frank A
6. AJ
7. Andrew Y
8. Thomas

Previous Meeting	Next Meeting
Board Meeting Minutes 20250617	Board Meeting Minutes 20250819