Minutes:Board Meeting Minutes 20250819

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Minutes for 2025-08-19

Meeting Location

Meeting was Called to Order At: 19:31

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Or

Virtual

Pre-Meeting Preparation

  • If you'd like to be included in the attendance, please add your name to the thread in the #meetings slack channel.
  • Check mailbox for mail (bills, letters, etc.)

Virtual Meeting Etiquette

  • Be excellent.
  • Attendance and voting can be found in the #meetings slack channel.
  • Please show up early if you are concerned about your audio.
  • If there is no one waiting to speak feel free to do so at the next opportunity.
  • If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
  • Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Treasurer & Budget

Bank balance EOM (includes $25,000 Grant in April 24, 2024)
Jul $34,309.93 Net $9,309.93
Aug $33,626.54 Net $8,626.54
Sept $22,792.57 Net $12,770.16. Grant balance remaining $10,022.41 after CNC purchase
Oct $24,432.28 Net $14,409.87.
Nov $21,519.24 Net $11,672.21. Two rent checks (~5300) hitting in same month due to transition to EFT for rent payments
Dec $22,826.76 Net $13,306.28.
Jan 2025 $22,607.51 Net $13,087.03.
Feb 2025 $24,771.69 Net $15,251.21.
Mar 2025 $30,289.94 Net $20,769.46.
Apr 2025 $30,915.44 Net $21,394.96.
May 2025 $31,492.38 Net $21,971.90.
June 2025 $22,114.92
July 2025 $21,805.41
Savings Balance $19,573.38
COD due 1Jan2026 $45,000
  • Large payments in July - $1680 annual payment for new CRM (HelloClub), $2182 for Sewing zone buildout, $859 for Air Conditioning install/repair (Sergei)
  • Single checking account to pay and deposit revenues (dues and donations). Got a grand in April and moved that into Savings which is why in June it went away.
  • August is tracking better, not foreseeing major expenses there.
  • List of regular subscriptions? Yes, there's rent, insurance, internet fees. It's in the financial report in the income statement. Tim will do this quarterly

Secretary

Voting for the election will begin tonight. Info can be found at Election 2025.

6 Confirmed nominees

President

Senior Vice President

Took a trip to Lansing to drop off materials to AG office. Accepted it and didn't have much to say.

VP of Membership

Moderate growth. 212 members including scholarships. Health pipeline of people in Phase 1 going into phase 2 (6 or 8). Good compared to what we normally see

Brought more people over to new CRM in the last couple of weeks. Not a lot of activity on that front. No problems with recurring billing. Nice email messages for renewals. Migration of user base seems straight forward. Target is September-ish to move everybody over.

VP of Activities & Classes

EVENTS

  • Lead time for a class: none set in stone, but a couple weeks would be good to give notice to membership
  • Will add updated member meetings to the calendar
  • Please volunteer to do classes!
Date Event EventBrite Link
19 Aug 2025 BOARD MEETING
22 Aug 2025 In-Person Friday Night Tours!
22 Aug 2025 Still Life Art 2025 N/A
23 Aug 2025 Sewing and elab buildout
28 Aug 2025 Kicad PCB Workshop
29 Aug 2025 In-Person Friday Night Tours!
30 Aug 2025 Sewing and elab buildout
2 Sep 2025 Member Meeting N/A
5 Sep Aug 2025 In-Person Friday Night Tours!
6 Sep 2025 Sewing and elab buildout
9 Sep 2025 Memberification and paperwork
11 Sep 2025 Kicad PCB Workshop
12 Sep 2025 Leather Lounge Fridays N/A
12 Sep Aug 2025 In-Person Friday Night Tours!
13 Sep 2025 Sewing and elab buildout
14 Sep 2025 SEMCO Board Meeting Meeting 11:30AM
14 Sep 2025 SEMCO Meeting 1 PM
16 Sep 2025 BOARD MEETING
19 Sep 2025 In-Person Friday Night Tours!
20 Sep 2025 Sewing and elab buildout
20 Sep 2025 EMPUG 1 PM
25 Sep 2025 Kicad PCB Workshop
26 Sep 2025 In-Person Friday Night Tours!
26 Sep 2025 Still Life Art 2025 N/A
27 Sep 2025 Sewing and elab buildout
27 Sep 2025 POTLUCK
3 Oct 2025 In-Person Friday Night Tours!
4 Oct 2025 Sewing and elab buildout
7 Oct 2025 Member Meeting N/A
9 Oct 2025 Kicad PCB Workshop
10 Oct 2025 Leather Lounge Fridays N/A
10 Oct 2025 In-Person Friday Night Tours!
11 Oct 2025 Robot Combat
11 Oct 2025 Sewing and elab buildout
12 Oct 2025 SEMCO Board Meeting Meeting 11:30AM
12 Oct 2025 SEMCO Meeting 1 PM
14 Oct 2025 Memberification and paperwork
17 Oct 2025 In-Person Friday Night Tours!
18 Oct 2025 Sewing and elab buildout
18 Oct 2025 EMPUG 1 PM
21 Oct 2025 BOARD MEETING
23 Oct 2025 Kicad PCB Workshop
24 Oct 2025 In-Person Friday Night Tours!
24 Oct 2025 Still Life Art 2025 N/A
25 Oct 2025 Sewing and elab buildout
31 Oct 2025 In-Person Friday Night Tours!
EventBrite Payout/EVENTBRITE Deposit to our account- does not count material cost
Zone Gro$$ Eventfee Eventpayproc fee Deposit
Wood $1,964.83 $104.42 $55.41 $1,805
Leather $712.08 $41.99 $20.09 $650.00
Totals $2,566.51 $139.13 $72.38 $2,355

Member Advocate

Pulse Check

This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.

Matt hasn't been to 3 consecutive board meetings.

Coincidentally happens to be that the next board meeting will be a new board and could seek positions for all officers.

Committee Reports

Fundraising Committee

Safety & Compliance Committee

No update.

Reports only expected in July.

AED has been implemented

Moderation Committee

Old Business

Prior Minutes

Camera Review Review

One for auto zone and one for e-lab, nothing found. Emails will go out about the camera review.

Multiple requests. One in auto zone hasn't been done. Brian requested one.

Could make a camera review google form to make tracking a lot easier. It's hard to keep rack of all of the requests.

Summary of Board List/Slack Discussions since last meeting

Proposal:
Permanently ban Eric Vander Ley from i3 Detroit for the issues associated with falsely claiming to conduct business from our space and other issues that can be found in the Michigan attorney General's website. This behavior, now a matter of public record, has harmed our reputation and violated the trust we rely on as a cooperative community. The relevant public documentation can be found on the State of Michigan’s website at https://www.michigan.gov/ag/news/press-releases/2025/07/09/attorney-general-nessel-files-lawsuit.
Context
This vote was done via email vote that passed on 7/25/2025.
Moved by Jeremy, Seconded by Jan
7 Ayes / 0 Nays
Result: Pass

Outstanding action items

  • There was brief discussion that a member may be using the auto zone after being told that they needed to meet with board members first
    • Confirming those two members are not allowed to use the auto zone. Jeff has been told he cannot use the auto zone.
    • Will need to confirm ability of being able to prevent people from being in the zone
  • Need a picture of Eric for the ban list
    • Check cork board

New Business

Bylaws Rewrite

  • First law firm came in with a really high hourly rate. Will look at other firms.
  • Want somebody with a focus in nonprofit laws


Proposal:
Remove Matt H. and Mel G (who is no longer an active member) from Member Advocates
Context
Previous member advocates have not been responsive to members reaching out.
Moved by Jeremy, Seconded by Frank
7 Ayes / 0 Nays
Result: Pass


Action Item: Frank A - Send around a vote to the board list to vote on bringing Andrew and/or Matt A to member advocates. Ensure they agree to the role.


Proposal:
Appoint Wei Gao to Zone Coordinator of Tool Crib
Context
Dave Hurt has found a replacement for himself.
Moved by Jeremy, Seconded by Tim
7 Ayes / 0 Nays
Result: Pass

Wei has graciously volunteered to take it over, and the first thing he plans on doing is to follow the example of storage and set up a tool crib committee. Florian has already volunteered to help out with this.

Auto and Paint zone coordinator discussion

Sid Wali and Ray Lott have volunteered for Auto zone coordinator. Ray is also willing to assume Paint ZC. If both are in agreement and Board agrees, we should vote.


Proposal:
Appoint Ray Lott as ZC for Paint Zone.
Context
Have volunteered to be ZC's
Moved by Jeremy, Seconded by Alex
7 Ayes / 0 Nays
Result: Pass


Proposal:
Appoint Sid Wali ZC for Auto zone.
Context
Have volunteered to be ZC's
Moved by Jeremy, Seconded by Paul
7 Ayes / 0 Nays
Result: Pass

ZoCos can find somebody to inspect the lift. Sid did find somebody that can show up during normal business hours.

Maybe update the rules to say that if you open the door you are responsible for making sure nobody gets in.

Conduct Committee Proposal

  • (Daniel)
  • Link to current draft
  • Conduct committee proposal has made substantial progress
  • Took some of the ideas from Matt's first draft and built off of them with Mara
    • Includes confidentiality section
  • Summary of what the proposal covers: what the committee is, scope of authority, how members are appointed, privacy/confidentiality/record keeping/notices, how meetings are run, voting, disciplinary powers, and appeal process
  • Powers of the Committee per the current draft:
    • Doing Camera Reviews (may require membership vote to change standing rules)
    • Disciplinary powers:
      • Formal Written Warnings: documented internally but not made public with names
      • Equipment De-Authorization: Temporarily de-authorize a member from using a specific piece of equipment due to unsafe or inappropriate use. Intended to be instructional, and the member may regain authorization upon meeting the requirements
      • Conditional Zone Restrictions: The Committee may impose a conditional restriction on a member’s access to a specific area or zone taking the form: “You may continue to use [Zone] if you complete [Condition] within [Timeframe].”
      • Probation: Committee may place a member on probation for a period of up to seven (7) days in cases of repeated or serious misconduct not warranting an immediate temporary ban
      • Temporary Ban and Referral to the Board: In urgent situations, including those where immediate safety concerns exist, the Committee may impose a temporary ban of up to seventy-two (72) hours while the matter is under review by the Board
  • Some topics Mara and I want feedback on:
    • Handling public disclosures of outcomes (i.e bans, probations, reauthorizations)
    • How do people feel about zone restrictions as a (reasonable and enforceable) disciplinary action?
    • Should this committee be able to have email voting, or must all votes be taken in person/on a video call?
    • How long should the committee be allowed to ban for?
    • Committee can currently remove members by simple majority at any properly convened meeting. Are we comfortable with this?
    • What if a committee member witnesses something in public as a private observer (i.e outside of their capacity as a committee member)? Should they be held to a higher standard of confidentiality?
    • Should the committee delete records after a certain number of years to avoid holding records of people? Or should they keep it (i.e to establish behavior patterns)? Do we think we can expect members to keep track of this?
    • Not related to this proposal specifically.. But how effective of a punishment is “Probation”?


Vehicle Parking Space To Leave Stuff In

Discussed during last board meeting. Discussed further offline. Did not get added to meeting minutes soon enough, should be emailed for proper voting process

Proposal:
Allocate one parking spot for potential short term parking for projects that are actively being worked on. This space will become part of the Storage Zone. In order to leave something in this spot, the person must book it on a calendar and place a parking permit visibly on the dash / in a window.

Space: To the left of the garage near the wood post and yellow pole. 8.5 ft parallel to the garage door, going out from the wood post, and 17 ft long going out from the yellow post. (Reference: average parking spot size in the US is 7.5-9 ft x 16-20ft)

Additional rules for the parking spot: (not necessarily part of the proposal, but would be defined as part of the Zone's rules for it)

  • You must be within the confines of the rectangle defined by the wood post and yellow pole. Your vehicle cannot block access to the garage in any way. It is ok if it extends past the 17 ft length limit as long as there is at least 1 ft clearance between whatever is in the space and the street.
  • It cannot be used for anything long term: you cannot leave the same vehicle in it for more than 3 consecutive days, or more than 6 days per calendar month. Zone Coordinator or Board approval is required to go beyond this.
  • If someone is using this parking spot and does not have it booked, you can ask them to move their vehicle so you can use it for your booked time.
  • The space is intended for temporary overnight parking of projects. You cannot book it just to ensure you have a parking spot close to i3.
  • If you leave something in this spot past the time limit or without booking it, it can be towed. You must book the spot to leave anything in it while you are not at i3 (ex: overnight)
Result: '


Action Item: Daniel and Jeremy - Will work on wording for parking lot proposal and send around

COWBELL

Action Item Summary

Action ItemPOC
Will work on wording for parking lot proposal and send aroundDaniel and Jeremy
Send around a vote to the board list to vote on bringing Andrew and/or Matt A to member advocates. Ensure they agree to the role.Frank A

Proposal Summary

ProposalMoved BySeconded ByAyeNayResult
Appoint Sid Wali ZC for Auto zone.JeremyPaul70Pass
Appoint Ray Lott as ZC for Paint Zone.JeremyAlex70Pass
Permanently ban Eric Vander Ley from i3 Detroit for the issues associated with falsely claiming to conduct business from our space and other issues that can be found in the Michigan attorney General's website. This behavior, now a matter of public record, has harmed our reputation and violated the trust we rely on as a cooperative community. The relevant public documentation can be found on the State of Michigan’s website at https://www.michigan.gov/ag/news/press-releases/2025/07/09/attorney-general-nessel-files-lawsuit.JeremyJan70Pass
Remove Matt H. and Mel G (who is no longer an active member) from Member AdvocatesJeremyFrank70Pass
Appoint Wei Gao to Zone Coordinator of Tool CribJeremyTim70Pass


Meeting Metrics

  • Time completed: 20:38
  • Funds appropriated:
  • Attendees: 14

Attendance

  1. Chair: Jeremy G
  2. Secretary: Daniel V
  3. Thomas B
  4. Alex T
  5. Frank A
  6. Jan H
  7. Tim C
  8. Jeff B
  9. Paul A
  10. David H
  11. Sid W
  12. AJ
  13. Wei G
  14. Florian D


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Board Meeting Minutes 20250723 Special Board Meeting Minutes 20250916
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