Minutes:Board Meeting Minutes 20250916

Meeting Location

Meeting was Called to Order At: 19:35 by Matt Arnold

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

And

Virtual

Pre-Meeting Preparation

• If you'd like to be included in the attendance, please add your name to the thread in the #meetings slack channel.
• Check mailbox for mail (bills, letters, etc.)

Virtual Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Treasurer & Budget

Your intrepid treasurer is unable to attend this meeting.

Bank balance EOM	(includes $25,000 Grant in April 24, 2024)
Aug	$33,626.54 Net $8,626.54
Sept	$22,792.57 Net $12,770.16. Grant balance remaining $10,022.41 after CNC purchase
Oct	$24,432.28 Net $14,409.87.
Nov	$21,519.24 Net $11,672.21. Two rent checks (~5300) hitting in same month due to transition to EFT for rent payments
Dec	$22,826.76 Net $13,306.28.
Jan 2025	$22,607.51 Net $13,087.03.
Feb 2025	$24,771.69 Net $15,251.21.
Mar 2025	$30,289.94 Net $20,769.46.
Apr 2025	$30,915.44 Net $21,394.96.
May 2025	$31,492.38 Net $21,971.90.
June 2025	$22,114.92
July 2025	$21,805.41
August 2025	$25,082.21
Savings Balance	$19,573.88
COD due 1Jan2026	$45,000

• August included approx $2500 in Zone Funds, primarily Welding.
• Bank balances continue trending higher.
• No other unusual financial events to report.

Secretary

• LARA report filed after election results using new board and current slate of officers.

Senior Vice President

• No new events.

VP of Membership

Membership Update is as follows since the last board meeting.

- 10 new prospective members submitted their Phase i forms - 5 members submitted their phase 2 with 4 of them completing final memberfication - 2 members ended their membership

Total membership is now at 216

Pulse Check

• This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.

Committee Reports

Fundraising Committee

• Let's restart this. The committee typically involves treasurer or someone knowledgeable of the finances, a board member or more, and interested members. An email can be sent out to announce a first meeting and invite people to participate. Are any Board members interested in the committee? One major focus of it at this point could be to source funds for purchase of our own building, and grants either to purchase or to use to do building improvements. This has been a hot topic lately so I'm hoping we have some participation. :-)

Safety & Compliance Committee

• New AED, First Aid, and Stop the Bleed kits.
  • Reports only expected in July.

Old Business

Prior Minutes

• Motion:
  Motion to approve last months minutes
  Moved by Paul; Seconded by Jeff
  5 Ayes / 0 Nays
  Result: PASS
  • Board Meeting Minutes 20250819

Camera Review Review

• August 25th. B Side Door left open because it was stuck.

Summary of Board List/Slack Discussions since last meeting

• Parking ticket discussions.
• Property improperly left around the space.

Outstanding action items

CRM Update

• Invites sent to Board Members, Officers, and Zone Coordinators's. Very poor response of leadership in signing up.
• Work completed on integrating door fob updates. Additional testing to verify in progress.
• Will begin to send out invites to general membership late Sept/early Oct.
• General membership announcement will be made that this is a mandatory migration. Announcement will include instructions.
• Plan to have everyone over by end of year and then archive old CRM. That means anyone who hasn't migrated by that time will have key access turned off.
• Reminder invitations and emails will be sent out every 3 weeks or so.

New Business

Officer Appointments

Nominees for President:

• Current: Matt Arnold

Nominees for VP:

• Current: Jeremy Glogower

Nominees for Secretary:

• Current: Daniel
  • Willing to take on the role again unless somebody else would like it! Then I'll step down to give them a chance

Nominees for Assistant Secretary:

• Current: None! Seeking people for the role.

Nominees for Treasurer:

• Current: Tim Clayson
  • Willing to continue

Nominees for Assistant Treasurer:

• Current: None! Seeking people for the role.

Nominees for VPAC:

• Current: Thomas Burns

Nominees for VP of Onboarding:

• Current: Frank Aloia

Nominees for Member Advocate:

• Current: Andrew Youmans (??)

Action Item: Matt A - Send email to member list seeking nominees for officers

How to be Board

• Is everyone getting their 25-26 Slack notifications?
• Are you receiving email through the Board list?
• Have you read How to be a Director on the wiki?
• In the past, we assigned each Board member a month to do the communication summaries. We should do that again, as they're not being done as well as they could be.
  • Seems like a good idea.
  • Matt A will take October

Action Item: Matt A - Summerize board and slack discussions for the October Board Meeting

• Are you on the shared drive for Board? See Mara for help with that.
• "Meet the Board" "leadership meet n greet" social has some suggested dates: Monday Sep 22, Wednesday Sep 24... We'll do a group buy on either pizza or take-out tray and whomever wants to have dinner can contribute to the cost. If you have a favorite drink you want to share, bring it.
  • So I thought for the meet n greet, it's not a "meeting", it's a social. For those who aren't really into meetings, or want to chat in a social setting, it's a chance to discuss ideas about i3 with leadership in a more relaxed setting, over food. Which is why I wasn't really favoring Friday, because having a conversation might be a bit in conflict with running tours.
  • Will meet on Monday September 29th at 6:30
  • Need to decide what type of food and send a survey to evaluate how much to get.

unfinished business

• Parking storage for projects
  • We'll need new proposal for AJ's parking storage. Do we want to discuss it now, and vote either in email thread or next month?
  • The intent is to allow reservations as needed for overnight. Plan to setup a calendar.
  • Others would be able to use the spot as temporary parking without reserving.
  • Spot is west of the auto bay door and just east of the pole.
  • Will solicit feedback from Auto Zone Coordinator and have a finalized proposal for the meeting next month.

Action Item: AJ - Solicit feedback from Auto Zone Coordinator and have a finalized parking proposal for the meeting next month

• There was a motion to name Matt A and Andrew Y to member advocates but the vote wasn't finished, and they were announced at the member meeting which apparently was unexpected.
  • Will defer this as there is a plan to make a committee to handle this.

classroom ceiling fix

• Hans C made a request of treasurer for funds to fix the ceiling in the classroom. It was made over the weekend, so the proposal would not be voted on tonight due to the time frame of posting. So we can discuss tonight, and vote over email since it seems that work would like to be done over Potlock and the next Board meeting would be after that, so this is one we'd definitely do over email. It was made of treasurer, but despite treasurer being Board member also, treasurer does not vote singly to allocate funds, so it's here for the Board. Board does consult with treasurer to verify funding. Tim is out for this meeting anyway.
• Also evaluate lighting electrical in classroom.
• General budget request for Potlock? This would be an email vote.
• Should we have a general budget meeting to work out funding?
  • Matt to check with Tim about scheduling.

Action Item: Paul A - Research notification requirements for board meetings and email voting requirements

Behavioral Issues

• Individual 2025-X
  • In most cases it was fairly obvious early on if an individual was or wasn't a good fit for the community.
  • Continued rule violations.
  • Not respecting the space, the rules or other members.
  • Should there be an improvement plan?
  • Discussion ongoing for months with multiple issues.
    • This will likely involve a large commitment to execute and monitor.
    • This process would need to be defined.
  • Consider a probation?
  • A board member will have discussion with the individual to ascertain if behavioral issues will be resolved.
    • Will need to be very specific about the goals and discussion points on the meeting.

Motion:
Schedule a meeting to review disciplinary action with 2025-X by October 20, 2025
Moved by Paul; Seconded by Jeff
5 Ayes / 0 Nays
Result: PASS

COWBELL

Action Item Summary

Action Item	POC
Research notification requirements for board meetings and email voting requirements	Paul A
Send email to member list seeking nominees for officers	Matt A
Solicit feedback from Auto Zone Coordinator and have a finalized parking proposal for the meeting next month	AJ
Summerize board and slack discussions for the October Board Meeting	Matt A

Proposal Summary

No proposals.

Meeting Metrics

• Time completed: 21:53
• Funds appropriated: $0
• Attendees: 9

Attendance

1. Matt A
2. AJ
3. Jeremy G
4. Paul A
5. Jan H
6. David H
7. Jeff B
8. Drew L
9. Hans C

Previous Meeting	Next Meeting
Board Meeting Minutes 20250819	Board Meeting Minutes 20250926 Special