Minutes:Board Meeting Minutes 20251216
 | This is an agenda, the meeting minutes have not been put online yet. |
Agenda for 2025-12-17
Meeting Location
Meeting was Called to Order At: 19:37
i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220
Or
Virtual
Pre-Meeting Preparation
- If you'd like to be included in the attendance, please add your name to the thread in the #meetings slack channel.
- Check mailbox for mail (bills, letters, etc.)
Virtual Meeting Etiquette
- Be excellent.
- Attendance and voting can be found in the #meetings slack channel.
- Please show up early if you are concerned about your audio.
- If there is no one waiting to speak feel free to do so at the next opportunity.
- If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
- Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.
Officer Reports
Treasurer & Budget
| Bank balance EOM | (includes $25,000 Grant in April 24, 2024) |
| Nov | $21,519.24 Net $11,672.21. Two rent checks (~5300) hitting in same month due to transition to EFT for rent payments |
| Dec | $22,826.76 Net $13,306.28. |
| Jan 2025 | $22,607.51 Net $13,087.03. |
| Feb 2025 | $24,771.69 Net $15,251.21. |
| Mar 2025 | $30,289.94 Net $20,769.46. |
| Apr 2025 | $30,915.44 Net $21,394.96. |
| May 2025 | $31,492.38 Net $21,971.90. |
| June 2025 | $22,114.92 |
| July 2025 | $21,805.41 |
| August 2025 | $25,082.21 |
| September 2025 | $31,970.90 |
| October 2025 | $39,729.55 |
| November 2025 | $42,168.38 |
| Savings Balance | $19,575.34 |
| COD due 1Jan2026 | $45,000 |
- Bank balances continue trending higher.
- FY2026 Budget and Zone Funds discussion
Summary discussion document https://docs.google.com/presentation/d/1q9tzcQMMhlwQMhrtNlG_1EzvDejfI1jkszzP8A7pxEY/edit?usp=drive_link
Detailed submission spreadsheet https://docs.google.com/spreadsheets/d/1SoE9XwRSNUvaNzuwMZEAxu6aa77lEcwKFXOKZlUgorc/edit?usp=sharing
Secretary
President
- Insurance Review meeting scheduled for Wed 12/17/2025
Senior Vice President
VP of Membership
111 members have completed the transition from Seltzer to Helloclub . A manual review of the members in Seltzer with an active membership show that ~100 members have yet to complete the transition. As previously discussed, the control of the doors has been migrated over to Helloclub but we've kept a "list of additional member keys" added in to provide people with door access until January 1st. At that time the manual file will be removed meaning that only members who have migrated their memberships will have door access to the space.
In the last two weeks, we will be making a final push to communicate to members who have yet to complete the activation of their membership in Helloclub. This will comprise of posts in Slack, postings to i3 Detroit Announce and i3 Detroit as well as a personal email to every member who still need to take action. These actions were completed on 12/16/25
Upcoming Events
- Social gathering New Years Eve starting 5pm
VP of Activities & Classes
Potluck went very well thank everyone who game, Gift exchange later was fun.
16 Dec Board meeting
20 Dec Expansion Build out
27 Dec Expansion Build out
31 Dec 2025 New years Social Event 5pm-???
Member Advocate
Checked in virtually, can't attend meeting but no updates to give
Pulse Check
This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.
Committee Reports
- All Fire extinguishers refreshed
- Jeremy to investigate possible lithium fire extinguisher
Old Business
Prior Minutes
- Motion:
Motion to approve last months minutes
Moved by xxx; Seconded by xxx
Ayes Ayes / Nays Nays
Result: ? - Tabled until next meeting
CRM Update
- 242 members in HC, 111 with current active membership, 81 have not registered yet.
- At beginning of 2026 MakePi/Seltzer will be disconnected from door controllers. Notifications are being sent to all members. Establishing membership in HC will be required for access.
- Billing and dues collection will continue in MakePi/Seltzer.
- New welcome emails sent every 3 weeks.
Camera Review Review
- None
Summary of Board List/Slack Discussions since last meeting
- 2025 Business of the Year award accepted on Dec 11th!
- Attendance included Frank, Tim, Jan, David, Matt, Aj, Jeremy, Roger
- We learned there is (or is going to be) a new Fire Marshall. This could be why we never heard back about list of things to fix.
- Ideation Night happened on Nov 22nd -- went well, we have a list of ideas and results to review. Need to decide how we want to handle the results and what we want to focus on.
- More discussion on Zone Coordinators and what we want to do there
- Discussing a "must check in every 3 months" requirement -- need some way to check for this that doesn't require manually tracking it
- Discussing what to do if a ZC has been less active
- Discussing how to handle ZC appointments and if we need to find a way to make the process more open
- Opening applications every year was discussed but mostly dismissed due to the amount of work it would take
- Discussing benefits of being a ZC -- are there benefits? If so, what are they? Should there be benefits?
- Discussion on committees and if we should move to committees. Concern about having no single point of contact, but noted that multiple Zones have expressed desire for something like a committee. Zones could overall use more people helping with them, how do we go about encouraging this better?
- Desire to have a check in / meeting with all ZCs -- ask how the Zone is doing, see what the ZC thinks and how they feel about the Zone, see any plans they have... This was put off until 2026, due to end of year approaching and people being too busy / traveling.
- Matt Arnold to investigate scripted monitoring of updates on meeting minutes
- Matt Arnold to draft email explaining intent for 2026
- High level budget discussions + notifying all ZCs of the budget request form (actual budget-discussing should happen in this meeting)
Jeff Pynonnen is removed as Zone Coordinator of the Media Lab
Moved by AJ, Seconded by Jeff
7 Ayes / 0 Nays
Result: PASS
Outstanding action items
- Jeff B: Write a message to current ZCs and people interested in becoming a ZC about the new standards for being a ZC. Have people interested in leading a zone come in and talk to the board.
New Business
Insurance Update
Resignation
Matt Arnold is resigning from the Board of Directors, effective at the end of this meeting.
COWBELL
Action Item Summary
| Action Item | POC |
|---|---|
| Insurance Review Meeting 12/17 | Jeremy Glogower |
| Investigate scripting for ZC update tracking | Matt Arnold |
| Draft letter of intent to ZCs for 2026 | Matt Arnold |
Proposal Summary
| Proposal | Moved By | Seconded By | Aye | Nay | Result |
|---|---|---|---|---|---|
| Jeff Pynonnen is removed as Zone Coordinator of the Media Lab | AJ | Jeff | 7 | 0 | PASS |
Meeting Metrics
- Time completed: 20:45
- Funds appropriated: 0
- Attendees: 12
Attendance
- Chair: Jeremy Glogower
- Secretary: Paul Askins
- Jan Henry
- Tim Clayson
- Thomas Burns
- Frank Aloia
- Paul Askins
- Matt Arnold
- AJ H
- Jeremy Glogower
- Jeff Pynnoenen
- Wei Gao
| Previous Meeting | Next Meeting |
|---|---|
| Board Meeting Minutes 20251118 | Board Meeting Minutes 20260120 |