Minutes:Board Meeting Minutes 20260120

Meeting Location

Meeting was Called to Order At: XXXXXXXXX

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Or

Virtual

Pre-Meeting Preparation

• If you'd like to be included in the attendance, please add your name to the thread in the #meetings slack channel.
• Check mailbox for mail (bills, letters, etc.)

Virtual Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Treasurer & Budget

Treasurer's report: https://www.i3detroit.org/something

Bank balance	$
Emergency Fund	($)
Allocated to Zones/SIGs/etc.	($)
Allocated to Expansion (MEDC)	($)
Net	$

Pulse Check

This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.

Committee Reports

Safety & Compliance Committee

No update.

Reports only expected in July.

Old Business

Prior Minutes

• Motion:
  Motion to approve last months minutes
  Moved by Mover; Seconded by Second
  Ayes Ayes / Nays Nays
  Result: ?
  • Board Meeting Minutes 20251216

New Business

Proposal:
Remove Wei Gao as Tool Crib coordinator; appoint Florian Dutke as Tool Crib coordinator.
Context
Handover of responsibilities previously discussed informally with Florian and board.
Moved by Someone, Seconded by Someone
Author: User:Wgao
X Ayes / X Nays
Result: ?

Proposal:
Appoint Wei Gao and Jamie Bliss as joint Media Zone coordinators.
Context
Informal discussions with Jeff Pynnonen after last board meeting. Jamie also expressed interest in coordinating the zone.
Moved by Someone, Seconded by Someone
Author: User:Wgao
X Ayes / X Nays
Result: ?

Proposal:
Appoint Thomas Burns as Classroom coordinator, which would be in addition to his duties as Vice President of Activities and Classes.
Context
Confirmed with Thomas that the addition of duties is acceptable. Discussion among board about combining the roles, or of having the VPAC be both the zone coordinator AND VPAC. Thomas had also previously been asked about assisting the zone, from the prior coordinator, who recommended the zone remain a separate role with a coordinator. Thomas agrees he can do both roles, and the Classroom would remain a zone for the benefit of future coordinators.
Moved by Someone, Seconded by Someone
Author: [[User:]]
X Ayes / X Nays
Result: ?

Property "Author" (as page type) with input value "User:" contains invalid characters or is incomplete and therefore can cause unexpected results during a query or annotation process.

Reminder to arrange/ask for access to zone coordinator/officer emails, file shares etc, after appointments are approved.

Discussion about open zones:

• Kitchen - Prior board named the area a zone, and gave it space on the expansion floor plan. There's been some discussion among members, but the vote still stands. It has floor space and would be the final piece of the 2019 Expansion project, unless the board votes to eliminate the expansion of the kitchen area. There is still support among some current board for having an actual kitchen space, and among members. Before a rebuild, kitchen could occupy the counter currently used by media once it moves. We have some appliances. A new one recently appeared, a coffee bean machine with no obvious approval, so having a coordinator to funnel donations through would help this area not accumulate unapproved equipment. Do we want to discuss appointment of a coordinator?
• Paint - Ray stepped down, we need a new coordinator, plus the zone needs a new build for the room, with non combustibles.

Discussion about open officers/board:

• Jeremy stepped into the president role, vacating the vice president. Do we have ideas whom to appoint, or volunteers?
• Matt A resigned as board member, do we want to discuss filling the seat with one of the two remaining candidates from the election? And since they both hold officer roles, would they keep them or seek a new volunteer to fill the officer role?

COWBELL

Action Item Summary

No action items.

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Appoint Thomas Burns as Classroom coordinator, which would be in addition to his duties as Vice President of Activities and Classes.	Someone	Someone	X	X	?
Appoint Wei Gao and Jamie Bliss as joint Media Zone coordinators.	Someone	Someone	X	X	?
Remove Wei Gao as Tool Crib coordinator; appoint Florian Dutke as Tool Crib coordinator.	Someone	Someone	X	X	?

Meeting Metrics

• Time completed:
• Funds appropriated:
• Attendees:

Attendance

1. Chair
2. Secretary

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Board Meeting Minutes 20251216