Minutes:Board Meeting Minutes 20260120

Meeting Location

Meeting was Called to Order At: 19:32

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Or

Virtual

Pre-Meeting Preparation

• If you'd like to be included in the attendance, please add your name to the thread in the #meetings slack channel.
• Check mailbox for mail (bills, letters, etc.)

Virtual Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Treasurer & Budget

Bank balance EOM	(includes $25,000 Grant in April 24, 2024)
Dec	$22,826.76 Net $13,306.28.
Jan 2025	$22,607.51 Net $13,087.03.
Feb 2025	$24,771.69 Net $15,251.21.
Mar 2025	$30,289.94 Net $20,769.46.
Apr 2025	$30,915.44 Net $21,394.96.
May 2025	$31,492.38 Net $21,971.90.
June 2025	$22,114.92
July 2025	$21,805.41
August 2025	$25,082.21
September 2025	$31,970.90
October 2025	$39,729.55
November 2025	$42,168.38
December 2025	$48,878.84
Savings Balance	$19,575.98
COD due 1Jan2026	$45,000

• Bank balances continue trending higher.

• FY2026 Budget and Zone Funds approvals

Summary Recommendation document

https://docs.google.com/presentation/d/1P195nxHIJij7yCCQyZDP2uYLKVWg1kn4jKi7QiTj4ok/edit?usp=sharing

Detailed Request spreadsheet

https://docs.google.com/spreadsheets/d/1SoE9XwRSNUvaNzuwMZEAxu6aa77lEcwKFXOKZlUgorc/edit?usp=sharing

Note from Aj: Added a last minute budget request for BoardSource I'd like to discuss. It won't be reflected in the sheet or breakdowns, apologies for the late add! It isn't for a Zone, so I just didn't think to include it earlier. (link to BoardSource)

Proposal

Proposal Text:
Approve "Investment Request Approval Decisions for first 3 Priority categories:"

Summary discussion document https://docs.google.com/presentation/d/1q9tzcQMMhlwQMhrtNlG_1EzvDejfI1jkszzP8A7pxEY/edit?usp=drive_link

Detailed submission spreadsheet https://docs.google.com/spreadsheets/d/1SoE9XwRSNUvaNzuwMZEAxu6aa77lEcwKFXOKZlUgorc/edit?usp=sharing
Moved by Tim, Seconded by Frank
6 Ayes / 0 Nays
Result: PASS

Proposal

Proposal Text:
Approve "Investment Request Approval Decisions Minor Requests - $300 or less:"

Summary discussion document https://docs.google.com/presentation/d/1q9tzcQMMhlwQMhrtNlG_1EzvDejfI1jkszzP8A7pxEY/edit?usp=drive_link

Detailed submission spreadsheet https://docs.google.com/spreadsheets/d/1SoE9XwRSNUvaNzuwMZEAxu6aa77lEcwKFXOKZlUgorc/edit?usp=sharing
Moved by Tim, Seconded by AJ
6 Ayes / 0 Nays
Result: PASS

Invalid Proposal (result is not one of the valid strings)

Proposal Text:
Approve "Investment Request Approval Decisions Declines"

Summary discussion document https://docs.google.com/presentation/d/1q9tzcQMMhlwQMhrtNlG_1EzvDejfI1jkszzP8A7pxEY/edit?usp=drive_link

Detailed submission spreadsheet https://docs.google.com/spreadsheets/d/1SoE9XwRSNUvaNzuwMZEAxu6aa77lEcwKFXOKZlUgorc/edit?usp=sharing
Moved by Tim, Seconded by Frank
6 Ayes / 0 Nays
Result: Pass

Invalid Proposal (result is not one of the valid strings)

Proposal Text:
Approve Operating budget for 2026

Summary discussion document https://docs.google.com/presentation/d/1q9tzcQMMhlwQMhrtNlG_1EzvDejfI1jkszzP8A7pxEY/edit?usp=drive_link

Detailed submission spreadsheet https://docs.google.com/spreadsheets/d/1SoE9XwRSNUvaNzuwMZEAxu6aa77lEcwKFXOKZlUgorc/edit?usp=sharing
Moved by Tim, Seconded by Frank
6 Ayes / 0 Nays
Result: Pass

President

• Quote on insurance. Alliance for Nonprofits. Doesn't cover Harassment insurance nor commercial property. Will seek a quote for property coverage.

Senior Vice President

• Position vacant. Do we have potential leads on volunteers?

VP of Membership

Currently 153 active memberships in Helloclub with more and more people completing the move from Seltzer. As of January 1st, Helloclub is now 100% in control of driving door access. The keys of members who are active in Seltzer and not moved over to Helloclub no longer work. As soon as they activate their membership in Helloclub, their fobs will be reactivated as part of the automated door refresh.

This leaves less than 100 members still active in Seltzer but do not at the moment have a working key to the space.

Upcoming Events

• Volunteers to host upcoming Friday tours? We always need more!
• Up coming Events Calendar

Special call out to all those who teach classes- thank you very much. This is some of the life's blood of i3.

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Member Advocate

No pertinent updates at this time.

Pulse Check

This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.

Committee Reports

Safety & Compliance Committee

No update.

Reports only expected in July.

Old Business

Prior Minutes

• Motion:
  Motion to approve last months minutes
  Moved by Tim; Seconded by Frank
  6 Ayes / 0 Nays
  Result: PASS
  • Board Meeting Minutes 20251216

• Approving November's minutes was tabled
• Motion:
  Motion to approve November's minutes
  Moved by Frank; Seconded by AJ
  6 Ayes / 0 Nays
  Result: PASS
  • Board Meeting Minutes 20251118

Outstanding action items

Action Item: Paul - Will follow up with lawyer regarding bylaws

New Business

Proposal

Proposal Text:
Appoint Cathy Sitek to Paint Zone coordinator.
Context Cathy has requested an email vote to appoint her so she can begin the acceptance process officially.
Moved by Jan, Seconded by AJ
Author: User:Davidhenry
5 Ayes / 0 Nays
Result: PASS

Proposal

Proposal Text:
Remove Wei Gao as Tool Crib coordinator; appoint Florian Dutke as Tool Crib coordinator.
Context Handover of responsibilities previously discussed informally with Florian and board.
Moved by Frank, Seconded by Jan
Author: User:Wgao
6 Ayes / 0 Nays
Result: PASS

Proposal

Proposal Text:
Appoint Wei Gao and Jamie Bliss as joint Media Zone coordinators.
Context Informal discussions with Jeff Pynnonen after last board meeting. Jamie also expressed interest in coordinating the zone.
Moved by AJ, Seconded by Paul
Author: User:Wgao
6 Ayes / 0 Nays
Result: PASS

Proposal

Proposal Text:
Appoint Thomas Burns as Classroom coordinator, which would be in addition to his duties as Vice President of Activities and Classes.
Context Confirmed with Thomas that the addition of duties is acceptable. Discussion among board about combining the roles, or of having the VPAC be both the zone coordinator AND VPAC. Thomas had also previously been asked about assisting the zone, from the prior coordinator, who recommended the zone remain a separate role with a coordinator. Thomas agrees he can do both roles, and the Classroom would remain a zone for the benefit of future coordinators.
Moved by Frank, Seconded by Tim
6 Ayes / 0 Nays
Result: PASS

Proposal

Proposal Text:
Approve up to $750 to be available for paint zone to get code compliant paint booth and heated equipment for installation.
Moved by Frank, Seconded by AJ
6 Ayes / 0 Nays
Result: PASS

Reminder to arrange/ask for access to zone coordinator/officer emails, file shares etc, after appointments are approved.

Discussion about open zones:

• Kitchen - Prior board named the area a zone, and gave it space on the expansion floor plan. There's been some discussion among members, but the vote still stands. It has floor space and would be the final piece of the 2019 Expansion project, unless the board votes to eliminate the expansion of the kitchen area. There is still support among some current board for having an actual kitchen space, and among members. Before a rebuild, kitchen could occupy the counter currently used by media once it moves. We have some appliances. A new one recently appeared, a coffee bean machine with no obvious approval, so having a coordinator to funnel donations through would help this area not accumulate unapproved equipment. Do we want to discuss appointment of a coordinator?
  • There is space that's approved for kitchen zone
  • Will need to revisit current floor plans. We can allow the new ZCs to evaluate the zone
  • There's 3 printers in the classroom that are unused
  • We can create a sense of urgency for buildouts to finish some work on expansion to begin to move other things around in the space

Discussion about open officers/board:

• Jeremy stepped into the president role, vacating the vice president. Do we have ideas whom to appoint, or volunteers?
  • Covered. Jan says we will need to put out an email.
  • Paul is offering to be co-coordinator of paint zone. This is fine with Cathy.
  • Paul is also able to help with wiki. We will talk to Mara about this.

Proposal

Proposal Text:
Name Paul L as a co-coordinator of paint zone.
Moved by Tim, Seconded by AJ
5 Ayes / 0 Nays
Result: PASS

• Matt A resigned as board member, do we want to discuss filling the seat with one of the two remaining candidates from the election? And since they both hold officer roles, would they keep them or seek a new volunteer to fill the officer role?

Action Item: None - Follow up with other board member candidates from recent election to see if they're interested in filling the role

Vision / Strategic Plan

Added by Aj

• It's a new year and a new board term recently started. When are we coming up with a strategic plan for i3? Has this been done in the past, and how? We need to be planning for our future and to define what we want to work towards as a Board.
• Will need a code of conduct and other things that may help with decisionmaking for grants
• Buying the building is something that we should begin discussing
• Could have a retreat to Chicago and talk to PS1 about how they purchased their building

Closed Session

• Discussion of behavioral problem between 2 members. One didn't honor the other's request to leave them alone. A suspension is considered. A condition may be required for lifting the suspension.

COWBELL

Action Item Summary

Action Item	POC
Follow up with other board member candidates from recent election to see if they're interested in filling the role	None
Will follow up with lawyer regarding bylaws	Paul

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Approve "Investment Request Approval Decisions Minor Requests - $300 or less:" Summary discussion document https://docs.google.com/presentation/d/1q9tzcQMMhlwQMhrtNlG_1EzvDejfI1jkszzP8A7pxEY/edit?usp=drive_link Detailed submission spreadsheet https://docs.google.com/spreadsheets/d/1SoE9XwRSNUvaNzuwMZEAxu6aa77lEcwKFXOKZlUgorc/edit?usp=sharing	Tim	AJ	6	0	PASS
Approve up to $750 to be available for paint zone to get code compliant paint booth and heated equipment for installation.	Frank	AJ	6	0	PASS
Approve "Investment Request Approval Decisions Declines" Summary discussion document https://docs.google.com/presentation/d/1q9tzcQMMhlwQMhrtNlG_1EzvDejfI1jkszzP8A7pxEY/edit?usp=drive_link Detailed submission spreadsheet https://docs.google.com/spreadsheets/d/1SoE9XwRSNUvaNzuwMZEAxu6aa77lEcwKFXOKZlUgorc/edit?usp=sharing	Tim	Frank	6	0	Pass
Appoint Cathy Sitek to Paint Zone coordinator.	Jan	AJ	5	0	PASS
Appoint Thomas Burns as Classroom coordinator, which would be in addition to his duties as Vice President of Activities and Classes.	Frank	Tim	6	0	PASS
Approve "Investment Request Approval Decisions for first 3 Priority categories:" Summary discussion document https://docs.google.com/presentation/d/1q9tzcQMMhlwQMhrtNlG_1EzvDejfI1jkszzP8A7pxEY/edit?usp=drive_link Detailed submission spreadsheet https://docs.google.com/spreadsheets/d/1SoE9XwRSNUvaNzuwMZEAxu6aa77lEcwKFXOKZlUgorc/edit?usp=sharing	Tim	Frank	6	0	PASS
Approve Operating budget for 2026 Summary discussion document https://docs.google.com/presentation/d/1q9tzcQMMhlwQMhrtNlG_1EzvDejfI1jkszzP8A7pxEY/edit?usp=drive_link Detailed submission spreadsheet https://docs.google.com/spreadsheets/d/1SoE9XwRSNUvaNzuwMZEAxu6aa77lEcwKFXOKZlUgorc/edit?usp=sharing	Tim	Frank	6	0	Pass
Name Paul L as a co-coordinator of paint zone.	Tim	AJ	5	0	PASS
Appoint Wei Gao and Jamie Bliss as joint Media Zone coordinators.	AJ	Paul	6	0	PASS
Remove Wei Gao as Tool Crib coordinator; appoint Florian Dutke as Tool Crib coordinator.	Frank	Jan	6	0	PASS

Meeting Metrics

• Time completed: 21:33
• Funds appropriated: $29,437
• Attendees: 13

Attendance

1. Chair: Jeremy
2. Secretary: Daniel
3. Florian
4. AJ
5. Thomas
6. Jeff B
7. Paul Askins
8. Jan
9. Tim C
10. Frank A
11. Wei
12. David Henry
13. Sid Wali
14. Paul L

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Board Meeting Minutes 20251216	Board Meeting Minutes 20260217