Minutes:Meeting Minutes 20170815

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Agenda for 08-15-2017

Chair: Charlie R

Introductions

Experienced Members

  • Devin - has been a member for a few years and is back again. Hi!

New Members & Guests

  • Robert - Wants to work on everything
  • Paul - his second meeting, working on joining. Wants to work with nixie tubes.

Show and Tell

  • Vivian - has a neat little laser-cut fidget spinner. Also the very big one that was at Maker Faire.
  • Tony - Put a new handle on a nice kitchen knife. Also has made woodnen and leather knife sheaths and a leather power drill holster

Old Business

  • n/a

New Business

Announcements

Friday Night Tours!

  • The onboarding VP (who, unfortunately, could not be present tonight) is seeking members to host Friday night tours
  • Guiding tours is a great way for novice members to learn more about the space and share their experience navigating the membership process with soon-to-be-new members.
  • Veteran member guides get to share their wealth of information about the space and its history with newcomers while growing our community, and who doesn't like that?
  • Tours are 6-9 PM every Friday, training/shadowing opportunities available, you will not be asked to host more than one tour in a month (unless you want to!)
  • Contact Matt Carpenter (membership@i3detroit.org or carpenma on Slack) for details!
  • Nate seconds this and points out that people tend to visit at least few times before joining, so that makes a lot of tours to host!

Classes

  • August 27 @ 2pm Intro to KiCAD - open source printed circuit board design software
  • Matt Arnold is looking for feedback to prepare a class on using Adobe Premeire to create instructional videos or kickstarter videos etc.
  • Leora was happy with the turnout from this past weekend's Jewelry Zone Open House. Yay!

Thank you to everyone for helping with Maker Faire

- Dana

Proposals

Elections Process Change/Clarification

POC: Mike Our Standing Rules doesn't provide much clarification on how elections are conducted, which led to a great deal of confusion last year. Given that, I move that we adopt the following to replace Section 11.3 (Board of Directors, Officers and Elections -> Elections) of the Standing Rules:

3. Elections
• A regular meeting of members shall be held on the first Tuesday of September, at 7:30 PM., for the purpose of electing directors and transacting other business as may come before the meeting.
• Each voting member shall cast one ballot, with voting being by ballot only.
• The secretary shall prepare electronic and/or written ballots prior to the election meeting.
• Absentee ballots must be requested from the secretary (secretary @ i3detroit.org ) at least 1 day prior to the election.
• Completed ballots must be returned to the secretary by the end of the Election Meeting.
• Ballots shall contain a list of all candidates which voters may rank in order of preference.
• Ballots with less than the candidate count ranked are acceptable.
• Ballots not marked according to these instructions are eliminated.
• Ballots shall be counted by the current secretary according to the Borda count method, described thusly:
  • On ballot of N candidates for office, a voter's first preference is awarded N-1 points, second preference is awarded N-2 points, etc., and a voter's least preferred candidate will receive 0 points. 
  • If a voter does not rank all candidates listed, the unranked candidates are considered tied and each receive an equal share of the points which would be awarded to the unused rankings.
  • Points are totaled for all candidates from all ballots.
  • The candidates receiving the most points, up to the number of directors to be elected, shall be elected.
• In the event of a tie for last place, there will be a run-off election for the tied nominees only

A few notes and clarifications about this voting and counting method:

  • This is the method we agreed to last year, and in my research it is a good method when the number of candidates is large relative to the number of voters (we typically see 10-20 candidates and 40-50 ballots cast)
  • This method is easily implemented on the website OpaVote so it can be automated and run securely.
  • On a ballot of N candidates, the total points awarded by each ballot is (N^2 + N)/2
  • The rules about incomplete ballots are meant to discourage and mitigate the effects of strategic voting (such as ranking only one or two candidates) which skews vote totals unfairly.
    • As an example, in an election with 10 candidates, if you rank a single candidate first and leave the remaining nine unranked:
      • Your first candidate receives 9 points.
      • The remaining candidates receive the average of points remaining, (8+7+6+5+4+3+2+1+0)/8 = 4.5 points each.
      • As a rule, if Y candidates are left unranked, each will receive Y/2 + 0.5 points.


Proposal:
Adopt the above change to the standing rules
Moved by Mike; Seconded by Charlie
23 Ayes / 0 Nays
Result: PASS

Zone updates

Bike Zone

On the topic of expansion, I am interested in moving the Bike Zone. I am looking for more of a flat rectangular zone along a wall as opposed to the current layout, hopefully closer to one of the bay doors. Just something to keep in mind tonight while discussing the post-expansion layout.

SIGs

COWBELL

Floorplanning Discussion

  • James: i3 currently has about 8000 square feet. We'll be adding another 5700 square feet once B. Nektar moves out
  • Leora sent an email to the mailing list earlier today with results from last year's vision survey
    • Major themes from the responses
    1. Expand Current Zones/Spaces/Equipment
    2. Rental Workspace/More Member Storage
    3. More Open Work Space
    4. More Art/Craft Space
    5. Particulate Free/Clean/Quiet Areas
    6. Paintbooth/Finishing Area
    7. Automotive
    8. Kitchen
    9. Casting/Foundary/Blacksmithing - Hot Metal
  • Discuss in #floorplanning on slack


Meeting Metrics

  • Time completed: 8:00
  • Attendees: 20

Action Item Summary

No action items.

Proposal Summary

ProposalMoved BySeconded ByAyeNayResult
Adopt the above change to the standing rulesMikeCharlie230PASS

Attendance

  1. Charlie R
  2. Mike F
  3. Nate B
  4. Karianne G
  5. Lewis D
  6. David H
  7. Jonathan D
  8. Paul L
  9. Andy L
  10. James O
  11. Mike W
  12. Evan A
  13. Mark F
  14. Matt G
  15. Paul F
  16. Leora D
  17. Martee H
  18. Carlos S
  19. Kevin F
  20. Tony S


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