Minutes:Meeting Minutes 20200721

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Agenda for 07-21-2020

Chair: A’Lisa

Meeting Location

Virtual Meeting

Meeting was Called to Order At: 1943


Introductions

Introduction of i3Detroit

  • i3 is an idea. Formed around sharing resources and equipment, and working as a team to achieve those projects.

New Members & Guests

  • Jon, Interested in joining.

Show and Tell

  • Que. Update on the move
  • Nate. DIY Quad copter kit that Nate got on sale. Using Ryobi power drill batteries.
  • Mike. Designed and built workbench. Featuring the i3 dumpster kittens.

Old Business

  • Summary of last meetings action items
    • Mike will contact the zone coordinators and coordinate a review of zone covid policies.
      • Mike contacted the zone coordinators earlier today, will be fallowing up with them again.
      • Action Item: Mike - Follow up with zone coordinators
    • Mel will begin the update process for the minor waiver.
      • First draft of minor waiver has been written will be further discussed as part of new business.
    • Jamie will bring up the allowing minors into the space at the next board meeting.
      • Complete, See new business for more info
    • Matt will set up either an online meeting or a message thread soliciting ideas on how to implement a covid friendly on boarding process.
      • Initial meeting happened 16Jul2020 plans are still being clarified

New Business

Upcoming Events

  • Elections!! Nominations will be opening 1Aug2020.

Calendar Events

Friday, July 24
9:30-10:30PM: i3TV, watch at https://youtube.com/i3detroit
Saturday, July 25
4-6PM: Virtual Stitch 'n' Bı̣t¢ħ (join on Google Meet at https://meet.google.com/mcx-rqpo-ovp )
Friday, July 31
9:30-10:30PM: i3TV, watch at https://youtube.com/i3detroit
Tuesday, August 4
7:30PM August's First Tuesday Members' Meeting (join at https//i3detroit.org/meet )

Covid Rules Updates

Allowing Minors in the space

Background

  • Some people want to use the space to work on projects with their kids, which supports our mission as an organization
  • Minors are not explicitly prohibited in the Executive Orders we're following
  • Minors were recommended against by the lawyer we consulted in the spring. However that was most likely a recommendation for the first round of opening and may not apply more long-term.
  • This would increase i3's risk of not being able to follow all Covid-related rules/laws by some amount
  • 2 board members are strongly opposed to this idea for liability reasons. (The other 5 board members are either ambivalent or for the idea)


Proposal:
Change the Covid Rules:

from

3. i3 will be closed to the general public, however adult guests are still welcome as long as they are performing in-person manufacturing activities as described above.

to

3. i3 will be closed to the general public. Adults and children aged 10 and above are still welcome as guests, as long as they are performing in-person manufacturing activities as described above. Hosts are responsible for making sure their guests understand and follow all applicable rules including this COVID-19 Preparedness and Response Plan. For children aged 10 and above:

  • 3.1 They must be accompanied and supervised at all times by their parent or guardian.
  • 3.2 Their parent or guardian must sign a Youth Waiver on their behalf.
  • 3.3 Each member may host no more than two children as guests.
Context
Some members want to use the space to work on projects with their kids
Moved by Jamie; Seconded by Que
X Ayes / X Nays
Result: PASS / FAIL

Paul motions to table, 2nd by Mel. No objections Motion passes.

Proposal:
Motion to table the above motion until next week so more work can be done on the minor waiver.
Context
Tabled until more work has been done on the minor waiver
Moved by Paul; Seconded by Mel
All Ayes / X Nays
Result: PASS
Action Item: Jamie - Change the Covid Rules:

from

3. i3 will be closed to the general public, however adult guests are still welcome as long as they are performing in-person manufacturing activities as described above.

to

3. i3 will be closed to the general public. Adults and children aged 10 and above are still welcome as guests, as long as they are performing in-person manufacturing activities as described above. Hosts are responsible for making sure their guests understand and follow all applicable rules including this COVID-19 Preparedness and Response Plan. For children aged 10 and above:

  • 3.1 They must be accompanied and supervised at all times by their parent or guardian.
  • 3.2 Their parent or guardian must sign a Youth Waiver on their behalf.
  • 3.3 Each member may host no more than two children as guests.


Covid Rules Committee

Proposal:
Form a Covid Policy Committee for the purpose of revising the i3 Covid 19 Preparedness and Response Plan in accordance with current laws and membership needs, chaired by the President.
  • Committee meetings will occur from time to time by Google Hangouts and will be announced on the mailing list.
  • Committee discussion will also be in #covid-19-policy on Slack
  • The committee will report to the membership with any recommended rule amendments
Context
Covid rules discussion can take over an entire meeting/mailing list if it isn't contained to a committee
Moved by Jamie; Seconded by Mel
6 Ayes / X Nays
Result: PASS


Proposal:
Amend the proposal to create the Covid 19 Policy committee by adding a bullet point stating that: the committee will be chaired by the President and made up of voting members who are appointed by the chair, but all members of i3 are welcome to attend meetings and have their voice heard.
Context
Amendment to change wording.
Moved by Mel; Seconded by Jamie
8 Ayes / X Nays
Result: PASS


Proposal:
Amend the above motion to say, Form a Covid Policy Committee for the purpose of proposing revisions to the i3 Covid 19 Preparedness and Response Plan in accordance with current laws and membership needs, chaired by the President and consisting of members as appointed by the committee chair.
Context
Covid rules discussion can take over an entire meeting/mailing list if it isn't contained to a committee
Moved by Paul; Seconded by Failed
x Ayes / X Nays
Result: FAIL


Proposal:
Form a Covid Policy Committee for the purpose of proposing revisions to the i3 Covid 19 Preparedness and Response Plan
Context
Covid rules discussion can take over an entire meeting/mailing list if it isn't contained to a committee
Moved by Paul; Seconded by Failed
x Ayes / X Nays
Result: FAIL


i3 Board term modification

  • Further discussion needs to be done to figure out how and if board terms need to modified.
Action Item: Mel - will email the membership to notify them about possible change in board terms and solicit feedback


Zone updates

Electronics Lab

  • Nothin' to report, lab still appears to be there.
  • If you wanna do online classes or something, pop into #elab on Slack, eh?

Laser Zone

  • I could use someone's help with a small amount of cutting and welding steel to get Wolverine back up and running. Talk to Mike for details on what needs to be done.

Welding Zone

  • Classes have been going on outside of i3. If interested contact Jody.

Wiki

  • Planning to write more wikibot code to send out reminder emails for meetings, completed minutes, and action items
  • Return of wiki wine wednesdays, virtually?

Space Project Updates

  • The architects say they will be sending the updated estimate any day now.

SIGs

Bylawsish

Mtfurlan (talk) started a mailing list thread trying to find out what people thought was important in meetings.

Goals for i3 meetings:

  • short
  • no surprise proposals
  • good faith efforts by members
  • high grassroots engagement

User:Pajamapuma started a page about how to modify Robert's Rules for i3.

Next steps: Continue to figure out how to cut down the robert's rules procedural bullshit till it fits what we might actually be willing to do. Alternately, find a new set of rules but that seems hard.

i3TV

COWBELL

Broom Party

Lost & Found Party

Meeting Metrics

  • Time completed: 2111
  • Attendees:12

Action Item Summary

Action ItemPOC
Change the Covid Rules:

from

3. i3 will be closed to the general public, however adult guests are still welcome as long as they are performing in-person manufacturing activities as described above.

to

3. i3 will be closed to the general public. Adults and children aged 10 and above are still welcome as guests, as long as they are performing in-person manufacturing activities as described above. Hosts are responsible for making sure their guests understand and follow all applicable rules including this COVID-19 Preparedness and Response Plan. For children aged 10 and above:

  • 3.1 They must be accompanied and supervised at all times by their parent or guardian.
  • 3.2 Their parent or guardian must sign a Youth Waiver on their behalf.
  • 3.3 Each member may host no more than two children as guests.
Jamie
will email the membership to notify them about possible change in board terms and solicit feedbackMel
Follow up with zone coordinatorsMike

Proposal Summary

ProposalMoved BySeconded ByAyeNayResult
Motion to table the above motion until next week so more work can be done on the minor waiver.PaulMelAllXPASS
Amend the proposal to create the Covid 19 Policy committee by adding a bullet point stating that: the committee will be chaired by the President and made up of voting members who are appointed by the chair, but all members of i3 are welcome to attend meetings and have their voice heard.MelJamie8XPASS
Amend the above motion to say, Form a Covid Policy Committee for the purpose of proposing revisions to the i3 Covid 19 Preparedness and Response Plan in accordance with current laws and membership needs, chaired by the President and consisting of members as appointed by the committee chair.PaulFailedxXFAIL
Form a Covid Policy Committee for the purpose of revising the i3 Covid 19 Preparedness and Response Plan in accordance with current laws and membership needs, chaired by the President.
  • Committee meetings will occur from time to time by Google Hangouts and will be announced on the mailing list.
  • Committee discussion will also be in #covid-19-policy on Slack
  • The committee will report to the membership with any recommended rule amendments
JamieMel6XPASS
Change the Covid Rules:

from

3. i3 will be closed to the general public, however adult guests are still welcome as long as they are performing in-person manufacturing activities as described above.

to

3. i3 will be closed to the general public. Adults and children aged 10 and above are still welcome as guests, as long as they are performing in-person manufacturing activities as described above. Hosts are responsible for making sure their guests understand and follow all applicable rules including this COVID-19 Preparedness and Response Plan. For children aged 10 and above:

  • 3.1 They must be accompanied and supervised at all times by their parent or guardian.
  • 3.2 Their parent or guardian must sign a Youth Waiver on their behalf.
  • 3.3 Each member may host no more than two children as guests.
JamieQueXXPASS / FAIL
Form a Covid Policy Committee for the purpose of proposing revisions to the i3 Covid 19 Preparedness and Response PlanPaulFailedxXFAIL

Attendance

  1. A’Lisa
  2. Que
  3. Jamie
  4. David
  5. Nate
  6. Mel
  7. Paul
  8. Jody
  9. Jan
  10. Mike
  11. Jon
  12. Charlie



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