Minutes:Meeting Minutes 20230704

Agenda for 07-04-2023

Meeting Location

Meeting was Called to Order At: XXXXXXXXX

https://i3detroit.org/hangout and at i3Detroit

Hybrid Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.
• If you're in the space remember that having a single person speaking at a time is helpful for those attending online.

Introductions

Experienced Members

• n/a

New Members & Guests

• n/a

Show and Tell

• n/a

Old Business

• n/a

New Business

Upcoming Events

• Volunteers to host upcoming Friday tours?
• Up coming Events Calendar

Camera Policy Allow Still Images

Proposal:
Edit the Security Camera Policy with the following:

Remove from 5. Request to View Historical Footage

• Non-video or image information from the viewing will be distributed to appropriate members as deemed necessary by the requesting member(s) only.

and add to 6. Other Rules

• The Infrastructure ZC/delegate and board members may use still images from the cameras for reasonable purposes like the Security_Cameras#Camera_Locations page.
  

Context
We have been and need to continue doing this so the rules should be changed to match reality.
Moved by Mark, Seconded by Jody
6 Ayes / 0 Nays
Result: Pass

Camera Policy Footage Storage Time

Proposal:
Edit the Security Camera Policy with the following:

Add to the beginning of 2. Storage of Footage
"At least"

Context
We let the camera record until we run out of storage space.
Moved by Mark, Seconded by Matt
6 Ayes / 0 Nays
Result: Pass

Camera Policy Changing Cameras

Proposal:
Edit the Security Camera Policy with the following:

Change 3. Camera Location and Positioning to remove the word "majority".

Context
There's no reason to have special rules for this, and right now it's especially inconvenient while we're making lots of changes around the expansion. Also we forgot to do this last month, because no one remembered this was the rule.
Moved by Mark, Seconded by James
6 Ayes / 0 Nays
Result: Pass

Camera Policy Supervision of Real-Time Camera Access

Proposal:
Edit the Security Camera Policy with the following:

Under 4. Real-Time Camera Access, change "board member/zone coordinator" to "board member or infrastructure coordinator and their delegate(s)".
Context
This part of the rules is just to allow members to get a live feed to check that the posted wiki pictures are correct.

Officers and zone coordinators don't necessarily have the access to do this, so we shouldn't tell members to ask them about it.
Moved by Mark, Seconded by Frank
6 Ayes / 0 Nays
Result: Pass

Camera Policy Off-Site Viewing of Camera Footage

Proposal:
Edit the Security Camera Policy with the following:

Delete from 6. Other Rules

• Off site viewing of the footage of the camera system is not permitted.
  

Context
During COVID we explicitly allowed remote viewing and this has made it easier for our volunteers to do their jobs. Requiring people to do their work in a specific physical location for no reason is dumb.
Moved by Mark, Seconded by Jody
6 Ayes / 0 Nays
Result: Pass

Zone updates

Automotive Zone

• n/a

Bicycle Shop

• n/a

Ceramics Zone

• n/a

Classroom

• n/a

CNC Zone

• n/a

Commons Area

• n/a

Craft Room

• n/a

Electronics Lab

• n/a

Fab Lab

• n/a

Glass Zone

• n/a

Infrastructure

• n/a

Injection Molding

• n/a

Jewelry Zone

• n/a

Kitchen Zone

• n/a

Laser Zone

• n/a

Leather Loft

• n/a

Machine Shop

• n/a

Media Lab

• n/a

Sewing Zone

• n/a

Tool Crib

• n/a

Vinyl Zone

• n/a

Welding Zone

• n/a

Wiki

• n/a

Wood Shop

• n/a

Space Project Updates

• n/a

SIGs

MotorSports

• n/a

HAM

• n/a

Letterpress

• n/a

Robotics

• n/a

Combat Robotics

• n/a

Cosplay

• n/a

COWBELL

Action Item Summary

No action items.

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Edit the Security Camera Policy with the following: Change 3. Camera Location and Positioning to remove the word "majority".	Mark	James	6	0	Pass
Edit the Security Camera Policy with the following: Remove from 5. Request to View Historical Footage Non-video or image information from the viewing will be distributed to appropriate members as deemed necessary by the requesting member(s) only. and add to 6. Other Rules The Infrastructure ZC/delegate and board members may use still images from the cameras for reasonable purposes like the Security_Cameras#Camera_Locations page.	Mark	Jody	6	0	Pass
Edit the Security Camera Policy with the following: Under 4. Real-Time Camera Access, change "board member/zone coordinator" to "board member or infrastructure coordinator and their delegate(s)".	Mark	Frank	6	0	Pass
Edit the Security Camera Policy with the following: Delete from 6. Other Rules Off site viewing of the footage of the camera system is not permitted.	Mark	Jody	6	0	Pass
Edit the Security Camera Policy with the following: Add to the beginning of 2. Storage of Footage "At least"	Mark	Matt	6	0	Pass

Meeting Metrics

• Time completed:
• Attendees:

Attendance

1. Chair
2. Secretary

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