Agenda for 2025-05-06

Meeting Location

Meeting was Called to Order At: XXXXXXXXX

https://i3detroit.org/hangout and at i3Detroit

Hybrid Meeting Etiquette

Be excellent.
Attendance and voting can be found in the #meetings slack channel.
Please show up early if you are concerned about your audio.
If there is no one waiting to speak feel free to do so at the next opportunity.
If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.
If you're in the space remember that having a single person speaking at a time is helpful for those attending online.

Introductions

What does being excellent at i3 mean

An experienced member explains what being excellent at i3 means to them

Experienced Members

n/a

New Members & Guests

n/a

Show and Tell

n/a

Old Business

n/a

Outstanding Action Items

New Business

Upcoming Events

Volunteers to host upcoming Friday tours?
Up coming Events Calendar

Example Topic

n/a

Member meeting usage survey

(by Wei, based on Mara's email[1] from February)

As an alternative to having more member meetings in the future, we want to consider if it would be more useful to have more social/working member meetings, and reserve formal meetings (where we decide on legal business that needs a vote) to a few times a year. We want to find out the utility of member meetings to the people who attend them.

Why do you attend member meetings (what do you get out of them)?
Do you read the meeting minutes, and if so, what do you get out of them?

Storage Proposal(s)

Vibe Check: Potential formation of a Storage Committee (Added by Aj) (Committees must be formed by the board, this is an interest check before the next Board meeting)

The Storage Committee would be a more formalized group of people who have interest in helping out with space storage. The exact details and scope of the committee will need to be verified and discussed with the board, but it could include things like keeping an eye on member storage, helping organize storage spaces, and being a point of contact if anyone needs help filling out a parking permit / ticket (anyone can issue these, but multiple people have mentioned being confused by the process, and having a defined point of contact could help with this).

This Committee would also prevent i3 from having a single point of weakness wrt storage (things won't fall apart if I mysteriously disappear), and hopefully help prevent any one person from getting burnt out by the sheer amount of things to do and improvements needed.

(Open to additional ideas)

Proposal:
Reinstate Storage Reaping (Proposed by: Aj)

Context
Every 6 months, anyone who has a storage space needs to meet with the Storage Zone coordinator, a board member, or other board/storage-approved person, to review their storage space. This includes confirming they're still using the space and making sure all materials are stored safely and within the boundaries of their storage plot.

Ideally this would happen during Potlocks, but anyone who cannot attend Potlock may arrange an alternate meeting time. Arranging an alternate meeting time is the responsibility of the member using the storage plot. We will not chase you down.

Each storage space needs to have a "last reaped" date within the last 6 months. Any plot that goes a week past this limit without contacting the Storage Zone will be subject to a storage parking ticket and anything left in the plot will be considered abandoned and removed after another week.

During the Reaping, the Reaper will check your plot and provide relevant feedback. You will be encouraged to clean your plot, and if there's anything that goes against Storage or i3 general rules, you will need to fix it. The plot's 'last reaped' date will be updated once your reaping is complete and any issues have been resolved.

By having a storage plot claimed, you agree to adhere to the Storage Reaping procedure.
0 Ayes / 0 Nays
Result: '