Minutes:Meeting Minutes 20260106

Agenda for 2026-01-06

Meeting Location

Meeting was Called to Order At: xxxxx

https://i3detroit.org/hangout and at i3Detroit

If you'd like to be added to the attendance list, please message your name in the thread in #meetings on Slack

Hybrid Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.
• If you're in the space remember that having a single person speaking at a time is helpful for those attending online.

Introductions

What does being excellent at i3 mean

An experienced member explains what being excellent at i3 means to them

Experienced Members

• n/a

New Members & Guests

• n/a

Show and Tell

• n/a

Old Business

• n/a

New Business

Upcoming Events

VP of Activities & Classes

Usage Hold Proposal Vote

Per the previous meeting, there was positive discussion around formalizing a "Usage Hold" into the standing rules. The board has already been using this as disciplinary action.

Proposal:
Modify the Standing Rules. After the section named "Access" and before the section named "Probation," add a section named "Usage Hold" with the following:

1. A member on a Usage Hold temporarily loses one or more specific usage privileges, such as access to defined zones, equipment, storage areas, or permits, but retains all other member privileges.
2. Grounds for a Usage Hold include, but are not limited to, when a member:
   1. repeatedly misuses or violates the rules of a specific shared affordance
   2. engages in a pattern of failing to remember, understand, or follow operational procedures tied to particular privileges
   3. has not engaged in a pattern of conduct judged by the Board of Directors to require Probation or Banning
3. A Usage Hold shall be decided by majority vote of the Board of Directors. This does not limit the existing authority of Zone Coordinators to restrict access to their zones, equipment, or resources as part of normal zone governance. A formal Usage Hold would raise it to a board-level action. When placing a member under Usage Hold, the Board of Directors shall specify:
   1. Which privileges are restricted
   2. The duration of the restriction and/or the conditions required for reinstatement (e.g. demonstrating understanding of the related policies, presenting procedures to the Board or a Zone Coordinator, or completion of a defined period of compliance)
   3. Any escalation terms in the event of further violations
4. Privileges are not automatically restored when the conditions are met or the duration expires, and may only be restored by majority vote of the Board of Directors. If there is failure to comply with the terms of Usage Hold, or further violations during the probationary period, the Board shall vote to confirm that this has occurred. Upon this determination, the remaining time in the Usage Hold automatically converts to a Probation (see section 9, “Probation”).
   

Context
On multiple recent occasions, the Board has taken an action which is a lighter and more-granular corrective action than a Probation or Ban. A proposed name for it is Usage Hold.

At a previous Board meeting, the Board discussed putting forward a vote of the membership at the November 4 meeting to formalize this new form of corrective action in the Standing Rules, but it was not added to that agenda.
Moved by xXx, Seconded by XxX
0 Ayes / 0 Nays
Result: ???

Zone updates

Automotive Zone

• n/a

Bicycle Shop

• n/a

Ceramics Zone

• n/a

Classroom

• n/a

CNC Zone

• n/a

Commons Area

• n/a

Craft Room

• n/a

Electronics Lab

• n/a

Fab Lab

• n/a

Glass Zone

• n/a

Infrastructure

• n/a

Injection Molding

• n/a

Jewelry Zone

• n/a

Kitchen Zone

• n/a

Laser Zone

• n/a

Leather Zone

• n/a

Machine Shop

• n/a

Tool Crib

• n/a

Vinyl Zone

• n/a

Welding Zone

• n/a

Wiki

• n/a

SIGs

MotorSports

• n/a

HAM

• n/a

Letterpress

• n/a

Robotics

• n/a

Combat Robotics

• n/a

Cosplay

• n/a

i3TV

• n/a

Screen Printing

• n/a

COWBELL

Broom Party!

Action Item Summary

No action items.

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Modify the Standing Rules. After the section named "Access" and before the section named "Probation," add a section named "Usage Hold" with the following: A member on a Usage Hold temporarily loses one or more specific usage privileges, such as access to defined zones, equipment, storage areas, or permits, but retains all other member privileges. Grounds for a Usage Hold include, but are not limited to, when a member: repeatedly misuses or violates the rules of a specific shared affordance engages in a pattern of failing to remember, understand, or follow operational procedures tied to particular privileges has not engaged in a pattern of conduct judged by the Board of Directors to require Probation or Banning A Usage Hold shall be decided by majority vote of the Board of Directors. This does not limit the existing authority of Zone Coordinators to restrict access to their zones, equipment, or resources as part of normal zone governance. A formal Usage Hold would raise it to a board-level action. When placing a member under Usage Hold, the Board of Directors shall specify: Which privileges are restricted The duration of the restriction and/or the conditions required for reinstatement (e.g. demonstrating understanding of the related policies, presenting procedures to the Board or a Zone Coordinator, or completion of a defined period of compliance) Any escalation terms in the event of further violations Privileges are not automatically restored when the conditions are met or the duration expires, and may only be restored by majority vote of the Board of Directors. If there is failure to comply with the terms of Usage Hold, or further violations during the probationary period, the Board shall vote to confirm that this has occurred. Upon this determination, the remaining time in the Usage Hold automatically converts to a Probation (see section 9, “Probation”).	xXx	XxX	0	0	???

Meeting Metrics

• Time completed:
• Attendees:

Attendance

1. Chair:
2. Secretary:

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