| Meeting Minutes 20200602 | 2 June 2020 | In the COVID-19 Screening Checklist, change the question "Is your temperature above 100.4° F or 38C (using a thermometer if possible, or your best estimation otherwise)?" to read "Do you have a fever, or is your temperature above 100.4° F or 38C (using a thermometer if possible)?" | Mike | Amelia | 15 | 1 | PASS OR FAIL |
| Meeting Minutes 20200526 | 26 May 2020 | Add COVID-19 Preparedness and Response Plan to the Standing Rules | Jamie | Mel | 22 | 1 | PASS |
| Meeting Minutes 20200121 | 21 January 2020 | Should ther be a MOU for tools loaned to i3 | Thomas | Jody | 14 | 1 | PASS |
| Meeting Minutes 20200121 | 21 January 2020 | Table further discussion of policy and move it to Group slack discussion | Thomas | Anne Marie | 15 | 0 | PASS |
| 2020 Budget Meeting | 5 January 2020 | Vote to accept budget | Paul | Mel | 7 | 0 | PASS |
| 2020 Budget Meeting | 5 January 2020 | Motion to adjurn | Paul | Mel | 7 | 0 | PASS |
| Meeting Minutes 20191015 | 15 October 2019 | Amend section 12 of the standing rules (currently the Security Camera Policy)
from
Security Camera Policy
- The Security Camera Policy is the business of the General Membership and as such will be made and amended by a majority vote of the General Membership.
- The Technical Point of Contact for the security camera system will be the Infrastructure Zone Coordinator or their designee, who will handle
- Requests to view real-time camera streaming
- Complaints/suggestions about the security camera system at i3Detroit
- Requests to reposition cameras
- Other issues of technical implementation
- Storage of Footage
- The past 60 days of footage shall be stored.
- Specific footage may be saved for an indefinite period of time as needed for investigation purposes.
- Camera Location and Positioning
- The current approved list of camera locations is available on the wiki.
- A camera location can be added or removed from the current list by a majority vote of the General Membership.
- Zone Coordinators may make minor adjustments of the viewing angle of cameras in their zone.
- Real-Time Camera Access
- Any member may, under the supervision of a board member/officer/zone coordinator, view real-time security camera footage when at i3 Detroit for the purpose of confirming camera views.
- The infrastructure Zone Coordinator or delegate may view real-time security camera footage for maintenance purposes when at i3Detroit.
- No other active monitoring of the camera system is permitted.
- Request to View Historical Footage
- A member or members may request to view historical video by contacting the Board.
- Footage may be viewed when approved by and accompanied by one member of the board of directors and one member of either the Board of Directors, Corporate Officers or Zone Coordinators.
- Information about an approved request will be posted to the mailing list by the Board, said information to include the requesting member(s) and the specifics of which footage was requested.
- Non-video or image information from the viewing will be distributed to appropriate members as deemed necessary by the requesting member(s) only.
- Other Rules:
- Off site viewing of the footage of the camera system is not permitted.
- No other unattended cameras may be installed or operated.
- There is no special physical security measures of the security camera system required by this policy.
to
Unattended Cameras
Security Cameras
- The Technical Point of Contact for the security camera system will be the Infrastructure Zone Coordinator or their designee, who will handle
- Requests to view real-time camera streaming
- Complaints/suggestions about the security camera system at i3Detroit
- Requests to reposition cameras
- Other issues of technical implementation
- Storage of Footage
- The past 60 days of footage shall be stored.
- Specific footage may be saved for an indefinite period of time as needed for investigation purposes.
- Camera Location and Positioning
- The current approved list of camera locations is available on the wiki.
- A camera location can be added or removed from the current list by a majority vote of the General Membership.
- Zone Coordinators may make minor adjustments of the viewing angle of cameras in their zone.
- Real-Time Camera Access
- Any member may, under the supervision of a board member/officer/zone coordinator, view real-time security camera footage when at i3 Detroit for the purpose of confirming camera views.
- The infrastructure Zone Coordinator or delegate may view real-time security camera footage for maintenance purposes when at i3Detroit.
- No other active monitoring of the camera system is permitted.
- Request to View Historical Footage
- A member or members may request to view historical video by contacting the Board.
- Footage may be viewed when approved by and accompanied by one member of the board of directors and one member of either the Board of Directors, Corporate Officers or Zone Coordinators.
- Information about an approved request will be posted to the mailing list by the Board, said information to include the requesting member(s) and the specifics of which footage was requested.
- Non-video or image information from the viewing will be distributed to appropriate members as deemed necessary by the requesting member(s) only.
- Other Rules:
- Off site viewing of the footage of the camera system is not permitted.
- There is no special physical security measures of the security camera system required by this policy.
Non-Security Cameras
- Cameras in zones will be treated as zone equipment unless otherwise noted
- The list of approved unattended cameras for non-security purposes is as follows:
- Fab Lab 3D printer monitoring camera
- Field of view will only include the bed of the 3D printer, not the entire fab lab
- Footage will be stored for no longer than 7 days, for the purpose of monitoring and troubleshooting the 3D printer monitoring software
- Live footage will not be available outside the space, and no historical footage will be published
- No other unattended cameras may be installed or operated.
Notes:
Initial discussion was in May, and the membership was overwhelmingly in favor of allowing 3D printing monitoring in the fab lab. This is just the actual verbiage to make this an allowed camera in the space. See: Meeting Minutes from May
| Jamie | Mike | 17 | 0 | PASS |
| Meeting Minutes 20191001 | 1 October 2019 | Wording is proposed to be amedended to Apply dues paid during the campaign period to the MEDC campaign unless a member opts out. Dues collected during the MEDC campaign will go towards the campaign until we reach $50,000. | Arthur Mize | Bryan Williams | 17 | 0 | PASS |
| Meeting Minutes 20190917 | 17 September 2019 | Amend the bylaws to raise dues to $59/month effective 4 October 2019. | Mel | Amilia | 21 | 0 | PASS |
| Meeting Minutes 20190917 | 17 September 2019 | Apply dues paid during the campaign period to the MEDC campaign unless a member opts out. | Mel | Amilia | 21 | 0 | PASS |
| Fundraising Committee Meeting Minutes 20190702 | 2 July 2019 | Apply for Ford Fund grant | Mel | Paul | 4 | 0 | PASS |
| Fundraising Committee Meeting Minutes 20190702 | 2 July 2019 | Approve Katie to apply for the ceramics grant | Mel | Paul | 4 | 0 | PASS |
| Fundraising Committee Meeting Minutes 20190702 | 2 July 2019 | Apply for Network for Good grant | Mel | Paul | 4 | 0 | PASS |
| Meeting Minutes 20190521 | 21 May 2019 | Amend the Standing Rules Safety section from:
4. This understanding must be obeyed and any members or guests in the work area who may be affected must be made aware (such as a verbal request to put on safety equipment or relocate to avoid breathing fumes).
5. Members must not allow unsafe practices by any guest or other member.
to:
4. This understanding must be obeyed and any members or guests in the work area who may be affected must be made aware (such as a verbal request to put on safety equipment or relocate to avoid breathing fumes).
5. All pets must be on a leash and under the supervision of their guardian while at i3Detroit.
6. Members must not allow unsafe practices by any guest or other member.
| Matt C | Louie | 16 | 1 | PASS |
| Fundraising Committee Meeting Minutes 20190507 | 7 May 2019 | Contingent on the CoO happening, authorize a craft show fundraiser to happen on B side sometime in the next couple months. | Mel | Paul | 7 | 0 | PASS |
| Fundraising Committee Meeting Minutes 20190310 | 10 March 2019 | Pending board approval of the committee, officially start the MEDC Public Spaces Community Spaces Patronicity campaign, run by Mel. | Paul | Vivian | 5 | 0 | PASS |
| Meta Floorplanning Committee Meeting Minutes 201903-07 | 7 March 2019 | Advise the board to form a new committee to deliver a floorpan that is constrained by the fllorplan deliverables document. This committee shall be available to general members for input and this proposal shall not preclude other complete floorpans that are made to specification in the floorpan deliverables document. | Jamie | Mark | 4 | 1 | PASS |
| Meeting Minutes 20190219 | 19 February 2019 | Amend the list of approved security cameras to include:
- A camera covering the B Side front door in the office area
- A camera in the B Side warehouse watching the side (courtyard) and garage doors.
- A camera in the B Side warehouse watching the rear door.
| Mike F | Charlie R | 15 | 0 | PASS |
| Meeting Minutes 20181002 | 2 October 2018 | Approve the changes to the camera policy proposed here: https://github.com/i3detroit/i3-rules/commit/88372e66366bcec87c8634d55bf5361941d9e9b8 | Charlie | Mark | 17 | 0 | PASS |
| Meeting Minutes 20180717 | 17 July 2018 | Adopt the above as ammendment to Article 3, Section 10.2 of the Bylaws | Mel | Rob | 24 | 0 | PASS |
| Meeting Minutes 20180619 | 19 June 2018 | Amend the standing rules to include the above rule | Matt C | Evan | 19 | 0 | PASS |
| Meeting Minutes 20180605 | 5 June 2018 | Approve the installation and operation of a security camera in the media lab, as part of the Security Cameras system. | Mike | Joseph | 12 | 0 | PASS |
| Meeting Minutes 20180605 | 5 June 2018 | Amend sections 4.3 and 4.5 of the standing rules as follows | Mel | Joseph | 13 | 0 | PASS |
| Meeting Minutes 20180605 | 5 June 2018 | Remove "Any board member may approve." from section 7.6 of the Standing Rules | Matt H | Paul L | 17 | 0 | PASS |
| Meeting Minutes 20180206 | 6 February 2018 | Clarify camera review policy section 6 to specify 'member' mailing list as follows. | David H | Joseph B | 20 | 0 | PASS |
| Meeting Minutes 20171219 | 19 December 2017 | Change the Bylaws Article 3 Section 3 from "Members shall be of the age of majority in this state, or have the written consent of a legal guardian;" to "Members shall be of the age of majority in this state;" | Alec | Emily | 15 | 0 | PASS |
| Meeting Minutes 20171003 | 3 October 2017 | Make the above changes to Article 5 of the Bylaws | Alec | Tony | 25 | 0 | PASS |
| Meeting Minutes 20170815 | 15 August 2017 | Adopt the above change to the standing rules | Mike | Charlie | 23 | 0 | PASS |
| Meeting Minutes 20170502 | 2 May 2017 | Change the title of the Standing Rules Section 12 from "CCTV Policy" to "Security Camera Policy" and replace all instances of "CCTV" and "CCTV system" with "security camera system" in the section. | Mike F | David H | 14 | 0 | PASS |
| Meeting Minutes 20170307 | 7 March 2017 | Amend the standing rules list of approved cameras to include additional cameras for the machine shop, classroom, CNC zone, and woodshop/tool crib | Mike F | Tony | 17 | 0 | PASS |
| Meeting Minutes 20170207 | 7 February 2017 | Modify Section 12.5.2 of the Standing rules to read "Footage may be viewed when approved by and accompanied by one member of the board of directors and one member of either the Board of Directors, Corporate Officers or Zone Coordinators." | Tony Slover | Lew Dennison | 16 | 0 | PASS |
| Meeting Minutes 20170117 | 17 January 2017 | Add the fab lab to the list of approved security camera locations in the standing rules | Andrew M | David H | 18 | 0 | PASS |
| Meeting Minutes 20161220 | 20 December 2016 | Form a committee to revise the Communications mediums of i3 and provide rules and instructions for the same. Focus on reducing mandatory reading. Establish guidelines for how to communicate to the group. (Where to find and where to publish) | Matt C | Jan | 12 | 0 | PASS |
| Meeting Minutes 20161220 | 20 December 2016 | Create a subcommittee to revise rules with member approval of rule changes. Focus on eliminating loopholes and fixing problems. Proposed Chair Vivian Sanders | Kevin | David | 12 | 0 | PASS |
| Meeting Minutes 20161004 | 4 October 2016 | This is a 60 day interim procedure for refining a standard method for cleaning storage plot areas and to finish cleaning out the remaining plots before the end of the year. It is not a change to the standing rules. If this procedure or a variant proves to be useful to have permanently, changes will be made to the Standing Rules as per the normal methods (projected proposal date: December). For the Months of October and November, 2016. These procedures will be in place.
- Cleaning the Storage Plot Areas under this procedure will be administered by the Infrastructure Zone Coordinator (IZC), or their assignees.
- Each month the IZC will select half the remaining area, to be cleaned.
- On the first Tuesday of each month, the IZC will post a list of the plots to be cleaned that month to ANNOUNCE, and give individual email to the addresses listed in the CRM for any person who has a plot in the effected area, as per the wiki. This e-mail will include the timeline of the following events with specific dates given.
- The owners of materials in those plots have 14 days to clear the plot area, either by taking the supplies home, or moving them to a temporary plot which will be listed in the announcement each month. If the owners cannot be at the site during this period, then they must make arrangements with another member to do that for them.
- The IZC and/or their assignees will clear all remaining material to the dumpster, starting the 3rd Tuesday of the month, and finishing within 6 days.
- The material will be cleared to the dumpster instead of the Graveyard due to the potentially high volume, as well as the likelihood that most material left will be trash and we do not wish to handle it twice.
- On the Monday after the 3rd Tuesday of the month, the effected members may move back to their now clean prior plot area. This move must be done by the end of said month. After that time, they will lose their old plot and it will be marked VACANT in the wiki.
- At the first of each month, the contents of the temporary area from the prior month will be moved to the graveyard, without additional notification.
| Evan | Alec | 20 | 0 | PASS |
| Meeting Minutes 20160517 | 17 May 2016 | Amend Security Cameras#Approved Locations to include a camera over the white "pop" fridge. | Mike F | Evan | 20 | 0 | PASS |
| Meeting Minutes 20160517 | 17 May 2016 | Interim Procedures for Cleaning Storage Plot Areas
This is a 90 day interim procedure for developing a standard method for cleaning storage plot areas. It is not a change to the standing rules. If this procedure or a variant proves to be useful to have permanently, changes will be made to the Standing Rules as per the normal methods.
For the Months of June, July and August, 2016. These procedures will be in place.
- Cleaning the Storage Plot Areas under this procedure will be administered by the Infrastructure Zone Coordinator (IZC), or their assignees.
- Each month the IZC will select a small subsection of the total plot area, approximately 10-15 plots, to be cleaned.
- On the Monday prior to the first Tuesday of each month, the IZC will post a list of the plots to be cleaned that month to ANNOUNCE, and give individual email to the addresses listed in the CRM for any person who has a plot in the effected area, as per the wiki. This e-mail will include the timeline of the following events with specific dates given.
- The owners of materials in those plots have 14 days to clear the plot area, either by taking the supplies home, or moving them to a temporary plot which will be listed in the announcement each month. If the owners cannot be at the site during this period, then they must make arrangements with another member to do that for them.
- The IZC and/or their assignees will clear all remaining material to the dumpster, starting the 3rd Tuesday of the month, and finishing within 6 days.
- The material will be cleared to the dumpster instead of the Graveyard due to the potentially high volume, as well as the likelihood that most material left will be trash and we do not wish to handle it twice.
- On the Monday after the 3rd Tuesday of the month, the effected members may move back to their now clean prior plot area. This move must be done by the end of said month. After that time, they will lose their old plot and it will be marked VACANT in the wiki.
- At the first of each month, the contents of the temporary area from the prior month will be moved to the graveyard, without additional notification.
| Evan | Terry | 18 | 0 | PASS |
| Meeting Minutes 20160216 | 16 February 2016 | Whereas the wording and organization of the CCTV section could be easier to read, and the section contains initial execution aspects of the CCTV system that shouldn't be in the standing rules,
And whereas keeping track of the 4-person team is inconvenient and historically has not worked well,
And whereas adding another type of position in addition to the board, officers, and zone coordinators is just adding unnecessary complexity to the organizational structure of i3,
And whereas the Board should inherently be the body that the membership trusts the most, since the Board is elected by the membership,
And whereas the decision of whether or not to review camera footage is in line with other duties of the Board, such as resolving member disputes, and ensuring the safety and well-being of everyone in the space,
We propose to change the CCTV Section in the Standing Rules to the Following:
- The Technical Point of Contact for the CCTV System will be the Zone Coordinator of the Infrastructure Zone, who will handle
- Requests to view real-time camera streaming
- Complaints/suggestions about the CCTV system at i3
- Requests to re-position cameras
- Other issues of technical implementation
- Storage of footage
- The past 60 days of footage will be stored
- Specific footage may be saved for an indefinite period of time as needed for investigation purposes.
- Camera location and positioning
- The current approved list of camera locations is available on the wiki
- A camera location can be added or removed from the current list by a majority vote of the General Membership.
- Zone Coordinators can position the viewing angle of cameras in their zone.
- Real-time camera access
- Any member may, with instruction by the Infrastructure Zone Coordinator, gain a real time, on demand image of the view of any camera in the CCTV system.
- Viewing will be done at the CCTV master workstation, or other workstations as designated by the Infrastructure Zone Coordinator.
- Request to view historical footage
- A member (or members) may request to view historical video by contacting the Board of Directors
- Footage may be viewed when approved by and accompanied by two members from the Board of Directors
- An approved request will be posted to the mailing list by the Board of Directors, including the requesting member(s) and specifics of the footage requested.
- Any viewed historical video will be specially saved for at least 180 days. Information from the viewing will be distributed to appropriate members as deemed necessary by the requesting member(s) only.
- There is no special physical security measures of the CCTV system required by this policy.
- No offsite access will be allowed to the CCTV system, nor will any multiday camera be installed at the i3 site without being part of and covered by the rules of this CCTV policy.
| Jamie | Evan | 21 | 0 | PASS |
| Meeting Minutes 20160216 | 16 February 2016 | Add additional cameral locations:
| Mike Fink | Matt Huber | 21 | 0 | PASS |
| Meeting Minutes 20151117 | 17 November 2015 | The existing camera policy will be made void and completely replaced by the below addition to the Standing Rules:
12) CCTV Policy
- The CCTV policy is the business of the General Membership and as such will be made and amended by a majority vote of the General Membership.
- The Point of Contact for both requests of the CCTV system at i3, implementation of this policy, and complaints/suggestions about the CCTV system at i3 will be the Zone Coordinator of Infrastructure Zone.
- We will target the dedication of 2TB of storage for the CCTV images, with older images being discarded when storage is full. We believe that will give us approximately 60 days storage.
- Other issues of technical implementation will be decided by the Infrastructure Zone Coordinator.
- We will have additional storage as needed when certain specific images are to be explicitly saved for investigation purposes.
- Any member may, with instruction by the Infrastructure Zone Coordinator, gain a real time, on demand image of the view of any camera in the CCTV system. This will be done at the CCTV master workstation, or other workstations as designated by the Infrastructure Zone Coordinator.
- Zone Coordinators can use this image to position the viewing angle of cameras in their zone.
- The current approved list of camera locations will be used as a starting point for the CCTV systems described in this proposal.
- A camera location can be added or removed from the current list by a majority vote of the General Membership.
- A request of the Infrastructure Zone Coordinator will be given to the 4 member Viewing Team and posted to the Member List. A requesting member(s) may view historical video when approved by and accompanied by two members from the Viewing Team. In addition, any viewed historical video will be specially saved for at least 180 days. Information from the viewing will be distributed to appropriate members as deemed necessary by the requesting member(s) only.
- The existing members from the prior policy will be automatically entered into the 4 member Viewing Team. Any Viewing Team member may resign at any time. Any Viewing Team member going on Hiatus or exiting i3 Detroit will be removed from the Viewing Team. To keep the Viewing team up to 4 members any vacancies will be filled by nominees of the Infrastructure Warden and confirmed by a majority vote of the General Membership.
- There is no special physical security measures of the CCTV system required by this policy.
- No offsite access will be allowed to the CCTV system, nor will any multiday camera be installed at the i3 site without being part of and covered by the rules of this CCTV policy.
| Terry W. | Evan A. | 17 | 0 | PASS |
| Meeting Minutes 20150915 | 15 September 2015 | I3 Detroit will eliminate the $39 grandfathered dues membership plan effective September 30, 2015. Starting October 1, 2015 all $39 memberships will be converted to $49 memberships. Two members are on $39 annual memberships which expire July 31, 2016. Those annual plans will be honored until that time with no additional dues due. | Terry | Nate | 16 | 0 | PASS |
| Meeting Minutes 20150915 | 15 September 2015 | I3 Detroit will offer a special incentive for conversion of $39 monthly memberships. For those members converting from $39 to $49 plan, if they also enter into a subscription payment plan on Paypal (not Amazon) in October 2015 and stay on that plan through March 31, 2016, i3 Detroit will rebate to them $49 on April 1, 2016. | Terry | Nate | 18 | 0 | PASS |
| Meeting Minutes 20150915 | 15 September 2015 | In order to start cleaning and optimizing use of Member Storage Space, i3 Detroit will require all items stored on the 3 pallet shelves (floor level shelf and upper 2 shelves) on the pallet rack between the Vinyl Zone and the Laser Zone to be removed by October 16. Members who are currently assigned a plot in those shelves will be reassigned another spot. Please contact the Chair of the Storage Committee (Terry W) for assignment to a vacant plot. On the next Potlock date all remaining items will be moved to Lost and Found for eventual disposal in the case of non-retrieval. The shelves will be cleaned thoroughly at the next Potlock and will be placed into VACANT status after that time. The storage committee will make all reasonable attempts to contact each individual with storage in the pallet rack before removing their items. A list of all current assignees is in the wiki at https://www.i3detroit.org/wiki/Storage_Plot_List. | Terry | Nate | 18 | 0 | PASS |
| Meeting Minutes 20150915 | 15 September 2015 | change the name and use of Coordinator to Coordinator in all places i3 | Justin | Nate | 15 | 0 | PASS |
| Meeting Minutes 20150804 | 4 August 2015 | For those who sign up for subscription dues payments (Paypal or Amazon) and keep the subscription thru the December 2015 payment, i3 will refund their December payment on December 25, 2015. Free December. Offer starts right......NOW!. And ends 8/31/15. Champion-Terry W | Justin | Evan | 16 | 2 | PASS |
| Meeting Minutes 20150721 | 21 July 2015 | Change the bylaws as follows (see link) | Justin | Mike | 16 | 2 | PASS |
| Meeting Minutes 20150616 | 16 June 2015 | bylaws | Konrad | ?? | 14 | 0 | PASS |
| Meeting Minutes 20150421 | 21 April 2015 | Implement yearly dues package | Terry | Second | 13 | 0 | PASS |
| Meeting Minutes 20150317 | 17 March 2015 | Parking Permit-related Standing Rules:
Wording of the changes from the mailing list thread
Changes won't take place until after new permit is published. | Nate B | Terry | 16 | 0 | PASS |