Minutes:Board Meeting Minutes 20151008 Officer Positions

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Board Meeting Minutes 20150908 Board Meeting Minutes 20151013

Agenda for 10-08-2015

Chair: Mike Fink


Meeting to discuss officer positions and nominees

Updated list of duties from Board_Meeting_Minutes_20150908


  • PR
  • External Liasion
  • Business Cards
  • Web Site Content
  • Social Media

Senior VP

  • Helps with president's duties
  • Also fills in for other officers as needed
  • May serve as interim coordinator for zones in need
  • "Official" VP on paperwork

VP of Activities & Classes

  • Seek/Promote/Curate Classes
  • Facilitate teacher’s ability to hold classes
  • Manage budget for prepurchase supplies
  • Gather class information from teachers (class description, etc)
  • Maintain/Clean Calendar
  • Help with Eventbrite

VP of Membership-Onboarding

  • Welcoming new members
  • Membership orientation
  • Data entry into new systems
  • Required: attending member meetings

VP of Membership-Offboarding/Retention

  • Termination of membership
  • Maintain status of hiatus or ex-member
  • Learn why members are leaving
  • CRM and systems access cleanup
  • Telling members "we miss you"
  • Trying to increase membership retention

VP of Membership-Member Advocate

  • Hears members' complaints
  • Makes sure process moves forward
  • Reports back to parties on outcome
  • Arbitration/Mediation if required
  • Be aware of what is in our code of conduct. https://www.i3detroit.org/wiki/Harassment_Policy
  • Either support our code of conduct, or campaign to change it.
  • Never say "well, I just don't want to support our code of conduct."
  • Handle private information with discretion on a need-to-know basis.
  • Report to the Board and pursue the matter until it is resolved, keeping it consistently moving toward resolution.
  • Provide a definite outcome one way or another, to each party who has a stake in the conflict.
  • Take personal accountability when one or more parties to the conflict are not happy with the outcome.
  • Maintain some means of reasonable notice to our members and guests, to let them know who they can go to for help.


  • Taking minutes at meetings
  • Maintain membership book (CRM)
  • Managing Votes/Elections
  • Historian
  • Disciplinary Action Records
  • Managing passwords


  • No issues
  • See the Treasurer's HOWTO for current info


Meeting Metrics

  • Time completed:
  • Funds appropriated:
  • Attendees:

Action Items

no action items yet, Charlie.


no proposals yet, Charlie.


  1. Charlie Rysenga
  2. Mike Fink
  3. Brian McPherson
  4. Matt Arnold
  5. Leora Druckman
  6. Evan Allen
  7. Nate Bezanson