COVID-19 Best Practices

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COVID-19 Best Practices, FAQs, and Zone-Specific Safety Protocols

This page has not been completely updated to reflect the 10-6-20 rules change. If there's a conflict, refer to the standing rules

This page goes hand-in-hand with the Official COVID-19 Preparedness and Response Plan. The Official Plan gives broad guidance to ensure that i3 is following all applicable state laws, but may not answer every question. This page is meant as a more informal source of information as it doesn't require a member vote to change. Everyone is encouraged to add to this page so that we can all learn what works best at i3. If anything on this page directly contradicts the Official Plan, follow the Official Plan and let an officer/board member know what the discrepancy is.

If you have a question and it isn't answered here yet, PLEASE ASK. You can ask on the mailing list, on slack, or by getting in touch with the relevant ZoCo for zone-specific questions. This whole situation is super confusing and convoluted even for the people who wrote the rules for i3, so please don't be shy in asking for clarifications when needed. We would much rather answer repeated questions than have people get sick from being in the space.

Before coming to the space

In order to have your key fob reactivated, fill these out ASAP (reactivation may take up to 48 hours):


Each time you visit i3


What can you do at i3 right now?

See Rules 1-3 for the official guidance. Since we can't be classified exactly as a manufacturing facility, educational institute, social club, or community outreach, we're interpreting the executive orders to let us open for the activities that would be happening at a manufacturing facility. Thus, only "necessary in-person manufacturing activities". Now, who says what necessary means? We leave that to members' best judgments. Coming to the space is a non-zero risk, so just use your judgment about what you need to do at the space and what you could reasonably do at home. No one will be policing this - if you're working on stuff and not just hanging out, you're fine. It doesn't matter if you're working on your personal projects, projects for your small business, or projects for COVID-19 response. i3 has never discriminated against members based on what your projects are, and we aren't going to start now.


Is training on equipment allowed? Technically, yes training on equipment is allowed under the executive order. However, there is no real way to do one-on-one in-person training in a way that maintains 6 feet of separation. As per rule 7, face shields are required when working consistently within 3 feet of someone else. Even with both people wearing face shields, there is still a risk of transmitting the virus. Consider alternate ways to become trained - for example could training be done through a video call - either a demonstration by a trainer or walking through the trainee. Finally, keep in mind that zone coordinators and trainers are not obligated to come to the space if they don't feel safe doing so, so be respectful of their boundaries when bringing up the idea of training.

Hosting Events at i3

  • Best option is to host events in the loading bay on B-side. Keep people spaced out 6' apart as much as possible.
  • Everyone must wear masks properly at all times.
  • Ask guests to fill out the waiver (http://www.i3detroit.org/waiver) and health screening (http://www.i3detroit.org/screening) before coming to the space.
  • Clearly mark the number of guests on the Covid Work Calendar (see above). Best practice is to have one calendar entry per person.
  • Plan to spread out entry and exit (encourage people to exit via multiple doors, such as the courtyard door, the bay door, and possibly the office door).
  • No more than ten people may attend any event under any circumstances.
  • In person tours would be allowed, but should be limited to no more than four people max, including tour guide. All tours should be by appointment only, not drop-in. If you are interested in signing up to host tours or to create a system to match tour guides with interested parties, let us know.

Guidelines on using the space for “social” activities

Social-ish things that are not cool:

  • Parties for literally no reason
  • Socializing that could easily happen online, like a movie night
  • Study groups that meet so often that they block out the calendar
  • Roaming social gatherings that disturb people trying to work in their own bubble
  • Camping out at i3 8 hours a day because your house is boring and you're curious who might show up
  • Not wearing a mask, distancing, or sanitizing
  • Making reservations only 5 minutes beforehand to bring 9 guests in, leaving the space completely occupied with no warning

Social-ish things that are cool:

  • Classes on equipment at i3 that run way over because people got excited talking about their hobbies
  • Working on a project near someone but honestly ending up talking more than working
  • Meeting up with someone to study outside but using the bathrooms/sinks/other facilities inside
  • Saying hi to someone when you come in but then somehow you haven't started your project and now need to go home, oops
  • Trying to leave but getting distracted talking about ways to improve i3; end up fixing a lightbulb instead and oh no it's 2am

Shared tools

"12. The use of shared tools should be minimized as much as possible"

  • What that means is, bring your own tools and use your own tools, if you have them. if you have your own screwdriver bring it.
  • It will make you move around the space less
  • It will make it so you don't have wait/hope the tool reappears before you use it.
  • Hunting for a tool to ask for it next is discouraged! Plan accordingly for clean up and waiting.

Remote Work

"13. For computer use, remote work should be done as much as possible."

  • For example, if you need to prepare a file to be sent to lasers, 3D printers, or CNC do as much of that work as possible at home
  • If you do need to work on a computer at the space, do as much of the work on your personal laptop/tablet as possible
  • The printers are remotely accessible as long as you are on the network.
  • Some computer workstations may be set up for remote access. Ask the relevant zone coordinator if this is the case and for instructions.
  • The space is now available to access over VPN; contact Amelia Meyer for an account.

Who can come to the space right now?

  • Current members, and any guests of members
  • Guests
    • The number of guests per member has not explicitly been curbed, however the total number of members + guests must be 16 or below at any given time.
    • All guests must sign the new waiver
    • All guests must fill out the screening checklist and have an entry on the work schedule (the host member can make the calendar entry on their behalf).
    • All guests must understand and follow the COVID-19 rules
    • Members are responsible for making sure their guests are following all rules (as usual)
  • Prospective members are welcome to start their onboarding process electronically, but we are not doing any in-person onboarding activities right now.
  • No pets. They're cute, but their purpose at the space is only social, so they aren't allowed. Their cuteness is the very reason that they are potential surface vectors transferees. They may not be able to get sick but they come to and from your home, and touch the surfaces of your home, and the virus can exist on surfaces including the coats of your pets for a few days.
    • Service Animals: Service animals are not pets and are permitted in the space. While they are present it is important to note that no one should be petting the service animals even with the permission with the owner during this time. Regardless of the belief of social distancing the temptation may be strong. RESIST. Please clean any shared surface that they may rest on while you work. (Ie pet bed)

Calendar & Occupancy

"6. Before coming to the space, you must schedule your work time by using the calendar. Staggering of work is strongly encouraged to minimize the number of people in the building at any given time."

  • Add yourself to the schedule by inviting i3detroit.org_188da54r5a9rejlbnsedft642ok0m@resource.calendar.google.com to a calendar event.
  • The calendar can also be viewed here or by adding it to your calendar app.
  • By viewing the calendar before making arrangements to come into the space, you can find a time when the least number of people are there and thus lower your risk and everyone else at the space's risk.
  • What to title your event: First name and zone you're using would be a good way to communicate where you're going to be in the space. You can also add more details in the description if you want.
  • What if you're coming with a guest: Make an entry for each person who is coming
  • How far in advance to schedule your time: This is a judgment call by the members. However if you plan your work at least 24 hours in advance, it does give other members time to see your work block on the calendar and plan around it.
  • How long should you schedule your work for: Again, it's your call, but the longer you're in the space, the higher the risk is. Do not schedule yourself for a whole day because you aren't sure when you'll make it in. Only schedule yourself for the time you actually expect to spend doing your work and cleaning up.
  • What if I'm at the space and I accidentally stay longer than I was scheduled for: Try not to do that, but if you do, just edit the event so it's accurate. And then next time plan better.
  • Is this calendar public? Yes - it's up on the wiki so it is public. However it isn't the same as our public events calendar. If you are concerned about privacy, don't put your name - just the zone you plan to be using.
  • This calendar is super unwieldy and I hate it: Yeah, it's not the most user-friendly, and it's definitely inconvenient relative to stopping by whenever, but it is necessary. If you have a better system, calendar, or schedule widget thing you want i3 to try, please speak up!

General Occupancy Guidelines

  • The current max occupancy is 16 persons (and 10 max per side), approximately 40% of our max occupancy.
  • Total occupancy is not as important as zone occupancy. If you are still clumped up around other people in one zone, that is still going to be higher risk than if you were spread out. Some zones have specific limits--see list below.

Calendar

PPE

  • Masks are required, and i3 has limited quantities of disposable masks on hand if you don't have one.
  • Members are encouraged to wear their own mask (as they are required almost everywhere else right now).
  • Members are encouraged to bring in donations of disposable/sterilizable PPE if they can.

Cleaning Supplies

  • i3 will do its best to have a variety of cleaning supplies on hand, however they're hard to come by, so if you have your own, please bring some with you.
  • Before using chemicals to sanitize tools and equipment, consult the zone-specific guidance in the list below.
  • Members can choose to donate to a cleaning fund supply in proportion to what they use to help the space out.
  • Members are encouraged to bring in donations of cleaning supplies

Traffic Patterns & General Navigations

  1. You can avoid touching many shared surfaces like light switches by using your phone to turn on the lights. See HOWTO Turn on the Lights.
  2. The hallway connecting the E-lab, media lab, bathroom, and classroom shall be one-way with traffic moving from the west hallway door, through the classroom, and exiting into the i3 main entrance area.
  3. The “not a hallway” Media Lab shall not be used as a hallway.
  4. When waiting to enter the space or use the bathroom, stand a minimum of 6 feet from the door and other people.
  5. Before going through a closed door members shall either knock or shout in order to coordinate movement.
  6. Whenever possible use feet/hips/back/elbows/shoulders to open doors.
  7. Vinyl/tape floor/walls if you think it would be useful

Covid Discipline Policy Guidelines

Clarification on how covid rules will be enforced:

  • Small mistakes will get you a warning.
  • 3 warnings in a two month period or a serious mistake will get you a two week suspension.
  • Refusing to follow the rules or continued warnings after a two week suspension will land you a longer one-month suspension
  • Rule breaking that continues after a one-month suspension will result in a meeting with the board and potential revocation of space access until COVID related limitations are lifted


  • Small mistake examples:
    • Missing a calendar entry or health screening form once
    • Going the wrong way through the hallway
  • Serious mistake examples:
    • Not wearing a mask correctly (over nose and mouth)
    • Not sanitizing any of the tools you touched
  • Refusing to follow the rules examples:
    • Refusing to wear a mask
    • Refusing to fill out the required paperwork even after being informed about it.

We want i3Detroit to remain accessible and safe for members and appreciate your help during this difficult time. If you have any questions or would like clarification, please post in #ask-the-board, #covid-19-policy, or email the board directly.

Also if you see someone not following the rules, please help them figure out how to do the right thing, and if they aren’t being good about it let board@i3detroit.org know about it so the person can get an official warning.

Zone-specific Safety Practices

Outside

Occupancy

  • No limit

High Touch Surfaces

  • Keypad

Special Cleaning

  • None

Equipment Restrictions

  • None

Zone Money Box

  • None

Offsite Use

  • N/A

Bike Shop

  • See Tool Crib

Classroom

Occupancy

  • 3 people
  • Depending on how users are spaced at tables, passers-through may not be able to maintain spacing

High Touch Surfaces

  • Light switches
  • TV remote
  • Tabletops

Special Cleaning

  • Sewing table and iron have instructions listed under the Sewing section (absolutely no bleach!)
  • No bleach on chairs

Zone Money Box

  • None

Offsite Use

  • N/A

Commons

Occupancy

  •  ?

High Touch Surfaces

  • Tabletops

Special Cleaning

  • Recommend using vinyl seating (such as stools)
  • No bleach on chairs

Equipment Restrictions

  • Fridges, vending machines, and water cooler should not be used
  • Video games/tv/stereo should not be used.

Zone Money Box

  •  ?

Offsite Use

  •  ?

CNC

Occupancy

  • 2 person Haas and 2 person Wood Router limit

High Touch Surfaces

  • Controller
  • CNC Doors
  • work surfaces
  • Computer keyboard/mouse

Special Cleaning

  • Do not wipe down machine surfaces with bleach, alcohol, or anything else that may strip the protective coating of oil and cause things to rust.

Equipment Restrictions

  • Training will be conducted on a case by case basis.
  • If you are interested in learning to use the Haas at some point, now is a great time to learn or sharpen your CAD/CAM skills! Email cnc@i3detroit.org for details and recommendations.

Zone Money Box

  • Payment with PayPal is preferred over cash. If using cash just round off amount so you don't have to reach in to make change.

Offsite Use

  •  ?

Craft Room

Occupancy

  • 1 person. Some supplies may be moved outside of craft room to work, i.e. to commons or classroom.

High Touch Surfaces

  • Table tops
  • Craft tools like paint brushes, scissors etc:

Special Cleaning

  • No bleach on sewing machines. Further info about sewing equipment is under the Sewing section.
  • For hand tools with wooden handle or finished wooden handle, clean with soap and water only.
  • Wear gloves when opening/closing containers, searching for supplies in the drawers, or using your craft supply Fridge Card®. DO not wash labeled containers as the labels may run.

Equipment Restrictions

  • None

Zone Money Box

  •  ?

Offsite Use

  •  ?

Elab

Occupancy

  • 1 person

High Touch Surfaces

  • Whiteboard tables
  • Static mat
  • Soldering irons (OK to sanitize foam grips)

Special Cleaning

  • Hardboard might not react so well to being cleaned, so just keep the static mat scooted up to the edge so the hardboard isn’t a touch surface in the first place.

Equipment Restrictions

  • None

Zone Money Box

  • Encourage use of paypal for components instead of cash.

Offsite Use

  • Ask in Slack.

Fablab

Occupancy

  • 1 person, but no chairs

High Touch Surfaces

  • Bench tops - sanitize as needed, they could use refinishing at some point anyway

Special Cleaning

  • Use new gloves for contact with the FSLaser cover
    • This is acrylic and may be damaged by alcohol based cleaners
    • Again, though, we can make a new one if needed
  • Leave vent fan on at all times

Equipment Restrictions

  • None

Zone Money Box

  • PayPal only for donations, no cash permitted

Offsite Use

  • Ask Amelia Meyer in #fablab on Slack before removing equipment
    • Ensure you have a plan for safe usage prior to asking, please!

Injection Molding Zone

Occupancy

  • 0 - Zone Closed

High Touch Surfaces

  • N/A - Zone Closed

Special Cleaning

  • N/A - Zone Closed

Equipment Restrictions

  • The zone is closed at this time, however, exceptions can be made. Please contact Thad at injectionmolding@i3detroit.org to discuss.
  • Many things need to be considered prior to molding a part, i.e. being at i3, so be sure to contact me for discussion if you have a project.

Zone Money Box

  • N/A - Zone Closed

Offsite Use

  •  ?

Jewelry

Occupancy

  • 2 people

High Touch Surfaces

  • Table tops
  • Torch handles
  • Crock pots
  • Hand tools

Special Cleaning

  •  ?

Equipment Restrictions

  • None

Zone Money Box

  •  ?

Kiln Zone

Occupancy High Touch Surfaces

  • Work surfaces
  • Tools

Special Cleaning

  • No cleaning of the interior of the kilns due to porosity. High operating temperatures should naturally sterilize interior
  • No sterilization of clay

Equipment Restrictions

  • None

Zone Money Box

  •  ?

Laser Cutters

Occupancy

  • Typically one person at each laser cutter, with exceptions:
    • Bumblebee can accommodate two people maintaining a 6-ft distance for the case of one-on-one training.
    • Multiple people from the same household may work together on one laser cutter.

High Touch Surfaces

  • Laser door/handle
  • Control panel
  • Focus gauge
  • Exhaust gate handle
  • Mouse and keyboard

Special Cleaning

  • The laser control panel, power button, mouse, and keyboard should be wiped down with cleaner, but don’t directly spray onto them.
  • Do not spray any cleaners inside the laser cutters. If you need to disinfect anything inside, spray onto a towel first, and avoid wiping the optics.
  • All other high touch surfaces can be sprayed and cleaned with any normal disinfectant.

Equipment Restrictions

  • None

Zone Money Box

  • Payment with PayPal is preferred over cash in the zone box (See the infobox on the Laser Zone page for a link.)

Leather Loft

  • No feedback yet, assumed closed

Occupancy

  • 0 - Zone closed

High Touch Surfaces

  • N/A - Zone closed

Special Cleaning

  • N/A - Zone closed

Equipment Restrictions

  • Zone closed

Zone Money Box

  • N/A - Zone closed

Letterpress

Occupancy

  • 1 person

High Touch Surfaces Special Cleaning

  • Use alcohol wipes to clean the press and type (no soap/Lysol or anything that would leave a residue)
  • Consider using disposable gloves for entire print run (you'd be wearing them anyway to apply solvent)

Equipment Restrictions

  • None

Zone Money Box

  •  ?

Offsite use

  • You can borrow linoleum carving boards and tools for off-site use - please e-mail Ashley Lesser to make arrangements

Machine Shop

Occupancy

  •  ?

High Touch Surfaces

  •  ?

Special Cleaning

  • Please only wipe down metal handles after you use them, do not apply chemicals or solvents to plastics or other non-metal parts without consulting the zone coordinator.
  • Do NOT wipe down arbitrary surfaces of tools with bleach, alcohol, or anything else that may strip the protective coating of oil and cause things to rust.

Equipment Restrictions

  • None

Zone Money Box

  • Cash or paypal are both fine

Offsite Use

  •  ?

Media lab

Occupancy

  • 1 person
  • Working on possibly moving computers to B-Side

High Touch Surfaces

  • Printer buttons/surfaces

Special Cleaning

  •  ?

Equipment Restrictions

  • Usage of the Oculus Quest is currently on pause until we come up with a proper way of disinfecting or possibly a calendar system for usage with "decontamination" period between users.

Zone Money Box

  •  ?

Offsite Use

  • Working on getting remote access set up with calendar

Sewing

Occupancy

  • 1 person if using in craft room
  • 3 people if using in classroom
  • B side office is a possible alternative work location, but commons is too dusty

High Touch Surfaces

  •  ?

Special Cleaning

  • Sewing equipment (machines, iron and mats) may have different cleaning guidelines - ie, for the most part, no bleach mixes, and no spraying machines… signage indicating acceptable cleaner will be going up on each.
  • Large sewing table in the classroom: the manufacturer of the mat recommends wiping it with soap and water. Please do not use bleach or alcohol products on the table/mat.
  • DO NOT use denatured alcohol on the sewing equipment.
  • Alcohol based cleaner/wipes for the Husqvarna machines.

Equipment Restrictions

  •  ?

Zone Money Box

  •  ?

Offsite Use

  •  ?

Tool Crib

Occupancy

  • 0 (don't stay in zone, just pick up tools and use them elsewhere)

High Touch Surfaces

  • Tools?

Special Cleaning

  • Do not apply chemicals to tools if you don't already know how the materials interact.
    • If you know how things interact, feel free to add a list to this section of how to clean what.

Equipment Restrictions

  • None

Zone Money Box

  • Everything is fine. Paypal is also fine.

Offsite Use

  • Same as always, ask in slack and after you get permission say when you bring it back.

Vinyl shop

Occupancy

  • 1 person?

High Touch Surfaces

  • Table & cutting mat
  • Vinyl tools (picks, knives etc)

Special Cleaning

  • Wipe down vinyl cutter after use

Equipment Restrictions

  •  ?

Zone Money Box

  •  ?

Offsite Use

  •  ?

Welding

Occupancy

  • 1 person at table. (Can take tools to the loading zone or outside, follow H.E.L.P. safety rules.)

High Touch Surfaces

  • Handles and knobs of hand tools, including torches and drawers.

Special Cleaning

  • See below for gloves & helmet guidelines

Equipment Restrictions

  • Sharing of welding helmets and gloves is discouraged.
  • Gloves:
    • It’s really a good idea to buy your own gloves. There are countless guides for picking welding gloves out there. Ask on Slack #welding if you want to have a conversation about it.
    • If you must wear shared gloves, it’s recommended to put on disposable gloves under, make sure you don’t touch your face while wearing, and wash your hands thoroughly before and after.
  • Welding Helmets
    • Welding helmets do not provide protection from airborne threats. They are only there to protect from the light radiation hazard from welding.
    • Because of the close-to-the-face nature of welding helmets, shared use is discouraged. They are very difficult to clean properly, because of all the nooks and crannies inside. Spray cleaners are unlikely to do a sufficient job, and can lead to inhaling the chemicals.
    • The best thing is to buy your own face shield. A basic one can be had from Harbor Freight or Northern Tools for under $50, sometimes under $30 with discounts and coupons. They tend to be less comfortable and have fewer features, but are considered adequate for hobbyist use. (The nicer ones start around $200, and can go into the thousands. Come to Slack #welding if you’d like to chat about them.)
    • If you must use a shared mask, please do the following:
      • Label the mask (green tape and sharpie) with your name and the date you used the mask.
      • Don’t use a mask that has been used by someone else within the last 3 days (5 days is safer, up to you what you want to risk.)

Zone Money Box

  • PayPal is available for a no-touch solution (link in info box on Welding_Area. Contributions are still appreciated however you are able.

Offsite Use

  • Yes, contact Jody for details (Slack, or email Welding@i3detroit.org)

Woodshop

Occupancy High Touch Surfaces

  • Tool handles
  • On and off switches
  • Any and all parts that do not prevent you from touching them via spinning blades
  • Broom handle after sweeping up after yourself
  • Scrap bin & dust collector touch points
  • Clamps

Special Cleaning

  • Do Not Use gloves on tools which may catch and drag your hands into them
  • If a water based cleaner is used on the stainless steel tables of ANY tools, they must be immediately wiped away, and not allowed to rust, If there are new rust spots on the table, report and document them immediately to the zone coordinator. Please take care of any and all stainless or metal tool surfaces.
  • Make sure the sawstop will not trigger after sanitation - no excessive liquids.
  • Unclog sandpaper as you would normally and be very careful to sanitize all tool touchpoints

Equipment Restrictions

  • Communal Glues, Sandpapers, resources and consumables will be suspended until further notice, please bring your own if needed, and be courteous about using what is currently left, USE YOUR OWN FIRST and DO NOT share with others if it can be helped.
  • Do not share lumber
  • No in-person trainings. To acquire authorization for any new tools, please submit a portfolio of works involving the tool process in question, (Ie, a picture or video) of prior knowledge to the Zone Coordinator for consideration, if you do not have prior knowledge, a new tool authorization will not be granted without evidence of competency.
  • No overnight glue-ups

Zone Money Box

  •  ?

Offsite Use

  •  ?