HOWTO Reserve Time on Equipment

Members of i3Detroit can reserve time on certain resources and equipment in order to guarantee a block of time and (to an extent) let others know when the equipment will be occupied. We use Google Calendar and each resource has its own calendar (similar to conference rooms in many workplaces). Below is a list of reservable resources and instructions on how to reserve time. Additional reservation rules may be specified here or on the resource's own wiki page.

List of Reservable Equipment

Name	Status	Reservation Address	Calendar URL
2 Post Auto Lift	Running	c_188052ss4r5b4ji3nio3igkgrsh8u@resource.calendar.google.com	https://calendar.google.com/calendar/embed?src=c 188052ss4r5b4ji3nio3igkgrsh8u@resource.calendar.google.com
CNC Router	Running	i3detroit.org_3132333535303332383234@resource.calendar.google.com	https://calendar.google.com/calendar/embed?src=aTNkZXRyb2l0Lm9yZ18zMTMyMzMzNTM1MzAzMzMyMzgzMjM0QHJlc291cmNlLmNhbGVuZGFyLmdvb2dsZS5jb20
Haas VF-3 CNC Mill	Running	i3detroit.org_3437393236313038333131@resource.calendar.google.com	https://calendar.google.com/calendar/embed?src=aTNkZXRyb2l0Lm9yZ18zNDM3MzkzMjM2MzEzMDM4MzMzMTMxQHJlc291cmNlLmNhbGVuZGFyLmdvb2dsZS5jb20
Laser Cutter - Wolverine	Running	i3detroit.org_2d3934373830323133323530@resource.calendar.google.com	https://calendar.google.com/calendar/embed?src=i3detroit.org 2d3934373830323133323530@resource.calendar.google.com&ctz=America/New York
N2D2 LN2 Dewar	Running	i3detroit.org_3832383838353632313639@resource.calendar.google.com	https://calendar.google.com/calendar/embed?src=aTNkZXRyb2l0Lm9yZ18zODMyMzgzODM4MzUzNjMyMzEzNjM5QHJlc291cmNlLmNhbGVuZGFyLmdvb2dsZS5jb20
Paint Booth	Running	c_1889idj3jcoosibbnnkbutska9s6k@resource.calendar.google.com	https://calendar.google.com/calendar/embed?src=c 1889idj3jcoosibbnnkbutska9s6k@resource.calendar.google.com
Skutt KMT-822-3 Kiln	Running	i3detroit.org_2d3435313130303439383431@resource.calendar.google.com	https://calendar.google.com/calendar/embed?src=i3detroit.org 2d3435313130303439383431@resource.calendar.google.com
Wilmar Folding Engine Crane	Running	c_188evo5t31l9ug81krcnv9i976tt6@resource.calendar.google.com	https://calendar.google.com/calendar/embed?src=c 188evo5t31l9ug81krcnv9i976tt6@resource.calendar.google.com

Also Kiln Zone but it's not equipment so it doesn't show up in the table..

Instructions

Initial Setup

For each resource you would like to create reservations for, you need to first add them to your address book. All you need to do is create a new contact entry and set its name and email address. For example, create a new contact named "Wolverine" with the email address show in the table above.

How To Make A Reservation

See the image below for reference.

1. In your calendar app of choice (such as Google Calendar), begin creating an event on your own calendar.
2. Include your name in the event title (1) so it's clear who is making the reservation.
3. Set the date and time of your reservation (2). Make sure to account for time spent cleaning up when you're done.
4. Most important: Invite the resource to your event (3). It will then show up on the guest list (4). The resource will automatically accept your invitation, and some resources have bots which automatically announce reservations in the relevant Slack channel.
5. That's it. Just make sure to remember to show up on time!

Example Reservation

Notes for Admins

• create resources in gsuite admin
• change settings (like public visibility) for them your account calendar page
• Allow up to 24 hours between creating a resource calendar and adjusting the sharing settings or advertising the calendar. The new version of G Suite calendar has some extra propagation delay.