HOWTO Be A Coordinator

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Champion/Planner/Budgeter

The Coordinator is the Champion for the craft represented by that zone at i3. They also coordinate, drive and determine the future plans and directions for the zone. The Coordinator creates a yearly Zone Budget and is part of the annual Budget process for i3. The Coordinator is the Authorizing Party for purchases against the Zone Budget.

For those new ZCs, we can spend the money 4 ways

4 ways to spend

1) Buy it yourself and email the Treasurer a reimbursement request with a photo of the receipt. Indicate USPS check or Paypal as reimbursement method. If USPS give address. This is the common way to do it.


2) If online, you can give the Treasurer a link and the shipping address and they will make it so.


3) If the vendor can generate an invoice to i3, the Treasurer can pay direct by USPS check.


4) The Treasurer has a debit card that they can make arrangements to get to you and get back. We don't do this often. Usually only big ticket items.


If none of these methods work for you, talk to Treasurer to work something out.

Coordinate Maintenance

The Coordinator makes sure the major equipment in their zone is being maintained and operational. Many times doing the work, but also gathering others to work on Zone Equipment. It is the responsibility of the Coordinator to, as best as they are able, keep the equipment working.


Peer to Peer

The Coordinator communicates with their neighboring zone Coordinators to tackle common problems and resolve zone conflict.

Training/Orientation

The Coordinator makes training and orientation for the zone and equipment in the zone available for those who wish it. That includes sometimes being the Trainer, but also gathering others to Train. Try for a minimum of a class, orientation or equipment training at least once every other month.


Authorization/Equipment

The Coordinator sets the rules to the zone, including deciding which machines require Authorization to run and setting the standards for that Authorization. The Coordinator also decides which equipment can be loaned to the zone, no equipment lives in the zone without the Coordinator's explicit approval, and the Coordinator is the contact point when a member wants to remove loaned equipment.

Reporting to the Membership

At the 1st and 3rd Tuesday Member Meetings, the Coordinator should write up and insert into the agenda prior to the meeting, a short (3 sentance) report on what happened in the prior 2 weeks, what will be happening, and any equipment issues. This lets the General Membership know what they can do in the zone. You do all that work, make sure the Members know about it.


Transition to a new coordinator

Update the zone wiki page ( Bicycle Shop, CNC Shop, Classroom, Commons Area, Compute Zone, Craft Room, Electronics Lab, Fab Lab, Infrastructure, Injection Molding Shop, Jewelry Zone, Kiln Zone, Laser Cutter, Leather Loft, Machine Shop, Media Lab, Mobile Equipment Storage Area, Sky Zone, Tool Crib, Vinyl Shop, Welding Area, Wiki, Wood Shop ) and set the new coordinator and contact information located at the top of the page. The two most important properties are "|Zone Coordinator=" and "|Zone E-mail=". This information is displayed in the info box and also automatically cascades to the zone list page. If the email is a generic @i3dtroit.org, contact one of the eMail Administrators to update it.