Minutes:Meeting Minutes 20220705

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Agenda for 07-05-2022

Meeting Location

Meeting was Called to Order At: XXXXXXXXX

https://i3detroit.org/hangout

Virtual Meeting Etiquette

  • Be excellent.
  • Attendance and voting can be found in the #meetings slack channel.
  • Please show up early if you are concerned about your audio.
  • If there is no one waiting to speak feel free to do so at the next opportunity.
  • If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
  • Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.


Introductions

Experienced Members

  • n/a

New Members & Guests

  • n/a

Show and Tell

  • n/a

Old Business

  • n/a

Outstanding Action Items

New Business

Upcoming Events

  • Volunteers to host upcoming Friday tours?
  • Up coming Events Calendar

Change Board Election Date

Proposal:
Change Standing Rules 12.3 in the following ways:
  • A regular meeting of members shall be held on the first Tuesday of September, at 7:30 PM., for the purpose of electing directors and transacting other business as may come before the meeting. to "Board will be elected by electronic ballot, with the ballot open for the week prior to the third tuesday in July."
  • Remove the following sections
    • The secretary shall prepare electronic and/or written ballots prior to the election meeting.
    • Completed ballots must be returned to the secretary by the end of the Election Meeting.
    • Absentee ballots must be requested from the secretary (secretary @ i3detroit.org ) at least 1 day prior to the election.
Context
Right now board elections are uncomfortably close to when we have to report board and officers to the state, and in the past we didn't have new officers yet and we had to report the previous years officers.
Moved by Mark, Seconded by ?
? Ayes / ? Nays
Result: ?


Straw Poll to change number of board members

Right now we have 7 board members. The board can change it at will anywhere between 5 and 11. As a board member, I would like to change it to 5, but want this to be a discussion rather than the board just doing stuff.

I think 5 is a more appropriate number, because right now we have zero board members who are not also an officer or a zone coordinator or both. I think reducing the number of board members to 5 would help reduce burnout because this way there are less officers *also* being board members. I don't think that 5 is too few to get a full range of representation from members, but some disagree and I dunno how to evaluate that so I want to see what different people think.

If we reduce the number right now before the next election it should be easy to adjust numbers because we're down one board member already and we just elect the correct number and then nobody has to resign or anything weird.

Give Individual Board Members and Advocates the power to temporarily suspend/ban someone until a special board meeting

Please think of a better name for this


Proposal:
Append to the suspension section
  • A suspended member may be signed in as a guest as long as the hosting member knows the details of the suspension and that the host knows they are responsible for the suspended member.

Add below the ban section


Double Secret Temporary Discipline (working title)

  • An individual Board Member or Advocate can at their discretion give someone a temporary suspension or ban until a meeting with the board.
  • This meeting must happen within two weeks or the temporary suspension/ban expires.
  • This temporary suspension/ban may or may not be announced on the list at the discretion of the board/advocate doing it.
  • This is for people who the board member/advocate think will cause issues before a meeting can be scheduled under the normal process.

Context
Right now the suspension process is that someone causes issues, a few weeks later the advocates and or board talks to them, and then the board decides what to do. In cases where the individual continues to cause issues, this doesn't work very well. The current board and advocates believe that this power would make it easier to resolve some issues that were difficult because of the way suspensions were organized.

The suspension wording change is how it works right now but it's unclear to many people that is how it works.
Moved by Mark, Seconded by ?
? Ayes / ? Nays
Result: ?

Zone updates

Automotive Zone

  • n/a

Bicycle Shop

  • n/a

Ceramics Zone

  • n/a

Classroom

  • n/a

CNC Zone

  • n/a

Commons Area

  • n/a

Craft Room

  • n/a

Electronics Lab

  • n/a

Fab Lab

  • n/a

Glass Zone

  • n/a

Infrastructure

  • n/a

Injection Molding

  • n/a

Jewelry Zone

  • n/a

Kitchen Zone

  • n/a

Laser Zone

  • n/a

Leather Loft

  • n/a

Machine Shop

  • n/a

Media Lab

  • n/a

Tool Crib

  • n/a

Vinyl Zone

  • n/a

Welding Zone

  • n/a

Wiki

  • n/a

Wood Shop

  • n/a

Space Project Updates

  • n/a

SIGs

MotorSports

  • n/a

HAM

  • n/a

Letterpress

  • n/a

Sewing

  • n/a

Cosplay

  • n/a

i3TV

COWBELL

Action Item Summary

No action items.

Proposal Summary

ProposalMoved BySeconded ByAyeNayResult
Change Standing Rules 12.3 in the following ways:
  • A regular meeting of members shall be held on the first Tuesday of September, at 7:30 PM., for the purpose of electing directors and transacting other business as may come before the meeting. to "Board will be elected by electronic ballot, with the ballot open for the week prior to the third tuesday in July."
  • Remove the following sections
    • The secretary shall prepare electronic and/or written ballots prior to the election meeting.
    • Completed ballots must be returned to the secretary by the end of the Election Meeting.
    • Absentee ballots must be requested from the secretary (secretary @ i3detroit.org ) at least 1 day prior to the election.
Mark????
Append to the suspension section
  • A suspended member may be signed in as a guest as long as the hosting member knows the details of the suspension and that the host knows they are responsible for the suspended member.
  • Add below the ban section


    Double Secret Temporary Discipline (working title)

    • An individual Board Member or Advocate can at their discretion give someone a temporary suspension or ban until a meeting with the board.
    • This meeting must happen within two weeks or the temporary suspension/ban expires.
    • This temporary suspension/ban may or may not be announced on the list at the discretion of the board/advocate doing it.
    • This is for people who the board member/advocate think will cause issues before a meeting can be scheduled under the normal process.
    Mark????


    Meeting Metrics

    • Time completed:
    • Attendees:

    Attendance

    1. Chair
    2. Secretary



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