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Looking for ways to help around the space? Apply your talents here!

If you're not sure about the details of something here, post to the group and ask.

If you're gearing up for Potlock, see also Potlock_Menu_Planning for the other half of the thing!

Periodic tasks

Task notes last performed How often?
Clean chair/couch upholstery 2013 June
Make the microwave spotless last potlock
Check/update all machine signs just print the first section of each machine's wiki page and stick it to the machine 2014 June mostly every 6 months, or when you know there's a major change
check/update all zone coordinator signs just print the first section of each zone's wiki page and post it in the zone 2015 march every 6 months, or when you know there's a major change
purge graveyard put today's date on all undated items. Items over 90 days old go to dumpster/recycle. 2014 march every 90 days
clean and sweep under graveyard ideally every time the recycling goes out... every month
Genie preventive maintenance see NateB. 2014 august every 6 months
check/stock paper towel stations use the e-room one as an example 2014 december every month (guessing this happens pretty often and isn't documented)
Rooftop furnace filter Size is 10 x 20 x 1, takes 2 at a time. We now have washable filters, no more need to keep spending money 2015 may supposed to be every 90 Days!
Hardac/network equipment fans and filters We now have washable filters, no more need to keep spending money ? as needed
Air compressor cabinet intake prefilter 16 x 20 x 1 We now have washable filters, no more need to keep spending money 2016 January Monthly, or as needed
Laser exhaust blower blades and screen Genie+straps to drop the blower out of the line Fall 2015 Every 6-9 months, or when suction is noticeably lacking
Review and prune items in mezzanine storage Review and update the list at Long Term Storage ? Every potlock
Fire extinguisher maintenance Update this text with the date the inspection tags expire. When they do, take 'em in.

List on map of extiguishers

(11/2016) <--- after that date
Corkboard pictures keep officers, coordinators, and board members' pictures and titles up to date *shrug* every pot lock
Clean Sandblaster Filter Wear a respirator! 05/29/2016 Every 6 months or when the vacuum pressure drops below .1 on the gauge
task notes date how often?

Nonrecurring tasks

Zones TODO List

The following list is an attempt to offer up suggestions of tasks that could be accomplished in the various zones by people interested in helping out.

Feel free to take charge of one or more of these items as your time and expertise allow. If you have taken charge of a task, please put your name into the field next to the task.

Should you run out of time or ability to complete a task, make sure to post on the mailing list and "fail loudly". This ensures that task status is shared, and no task languishes in silent failure.

Bicycle Shop

Task Name Description Priority Champion
Mark tools Dot zone color on bike specific tools. Note: Non-bike specific tools should go to the tool crib. 2
Mark tool locations Use a paint pen to outline locations for tools on the cart and maybe label them. Should be done after painting cart 3
Organize cart Maybe pick up larger plastic bins and reorganize components. Bins should be labeled. 2

Commons Area

Task Name Description Priority Champion
Paint the Snack Shop Vending Machine It is currently primed from a long ago attempt at painting 1

Media Lab

Media Lab Description Champion
Backup then reset Windows PC
Make fabric sleeve for roll of photo gloss
put new sign on printer
Possibly setup DesignJet accounts
Go through all the bins and misc. items that have collected under the desk
Paint Compute Desk Paint Compute Desk James O'Dell
Update wiki Update wiki with printer directions,

cost listing, printer tutorials

James O'Dell
Paint Shelves James O'Dell
Move server left Move server left to get more leg


James O'Dell
Fix Ceiling Plug holes in ceiling and fix walls James O'Dell

Craft Room

Task Name Description Priority Champion
Rewrite Inventory Page Items have left, items have entered. 1 Kevin
Husqvarna Trainer's Checklist Jan would like a clearer checklist for Husqvarna training. 1 Kevin
List of Husqvarna Hoops in Stock (for wiki) 3 Either
List of Husqvarna Feet in Stock (for wiki) 3 Either
Granite Block Mounting The granite block on the table by the leather supplies? I'd like to flush-mount that in an existing table, but significant carpentry work is required. 3 Kevin
Lower Shelves: Mounting I'd like to put lower shelves on all of the Craft Room tables, *except* those holding sewing machines. Significant carpentry work is required. The supplies are currently taking up space, so this is high priority. 1 Kevin
Price/Label Button Supplies The button supplies on the top shelf need to be priced out, and the price per button needs to be posted on the boxes. 2 Kevin
Create Flats Storage The mat board, foam-core board, and other flat materials would be much easier to store with specialized storage. Given the small amount of wall space, I favor an open-ended box divided into tall, narrow sections on the inside. 3 Kevin
Create samples for 'Craft Room' sign We still need light, wall-hangable samples of:
  • Buttonmaking
  • Sewing
  • Serging
  • Machine Embroidery (smaller sample)
  • Casting
  • Papercraft
  • Silhouette
2 Kevin

Electronics Room

Task Name Description Priority Champion
Populate ToDo List Add a list of things that are needed/wanting to be done in the eRoom. 1 Nate B.
Benchview PC Set up a (small-form-factor?) PC with Windows (7 or 10?) to run the GPIB/LXI gear. Install Keysight Benchview on it and add the licenses we got for the Dream Bench instruments. 2 ?
Partslaser mechanism Build X-Y gimbal, motor controller, laser enable, and camera mount ? ?
Partslaser software Spreadsheet/database, label printing, find-a-part interface ? ?
Cabinet map Until Partslaser is operational, an easier way to update would be nice. 2 ?
Improve lightbulb load-box Add a temperature-controlled exhaust fan, and corresponding intake grille, to the load-bank box. 3 ?
20A plug on CZ strip Replace the temporary 15A plug on the compute zone power strip ? Lego
wire spool rack Design a (laser-cuttable?) rack for small wire spools, that hangs on pegboard or under shelf ? ?
tenma meter repair Fix the sticky ammeter needle on the Tenma 72-630 PSU. Gently! ? ?
mount bigass HP PSU under shelf Nearest the door, so it's not in knee-space but the meters are accessible 3 ?
surplus equipment ownership determine ownership of LeCroy scope, old HP logic analyzer, magnifying rolling lamp 1 Nate B.
simpson microohmmeter refurb readings aren't consistent, maybe because the internal nicad pack is missing? 4 Evan?
mount tek rack stuff on e-cart the new tm506 and sorensen PSU could use better mounting on the rolling cart 2 ?
cull crap on topmost shelves either side of the window, there's a bunch of stuff we never touch, that space could be better used. 3 Nate B.
Clean/repair switch on Ted's PSU Ted brought in this adorable little HP power supply but the gauge is flaky and I think it's just a bad or dirty range selection switch. Needs a good check-out, though. Spikes bad. 2 ?
Clean other HP HV PSU Scored a nice HP PSU at auction that seems to work but the pots and switches are flaky. It's in overflow with a tag on it. Have at! 2 ?

Fab Lab

Task Name Description Priority Champion
Rostock part cooling design/get manufactured a ring of microjets to be supplied by shop air. the jets should hit the plastic, not the nozzle 3

CNC Zone

Task Name Description Priority Champion
Task Details 1 Name

Infrastructure Zone

Task Name Description Priority Champion
West wing north vent fan wiring The wire insulation is dead, and that entire area could use cleanup. 5
Building ground Tie all the breaker panels to the building beams for ground. Make sure the bus-bar is as well. 4
Conduit Labeling Designate all conduits with the circuits contained therein, and "downstream" (toward-end-device) "flow" arrows. 2
Sewer lines scope our lines, maybe snake them all the way to the street (rent one at pot lock) 2
shower to mop sink convert our shower to a mop sink, it can still be used as a shower in emergencies but it has a strainer so you can dump mop buckets in to it and a hose to fill with. 2
Repair big sink needs new seals, something to stop the hot water leak(someone replaced the seals inside the faucet at a potlock, and it didn't help), and new bits for the sprayer. 1
Roof vent Wood shop vent needs one of the motors on the motor shelf near the bike zone to be installed. 2
Front door replacement Find a replacement door, probably frame, and install it 1
power for injection molding chiller replace fuses with 40A ones, the cable running it is awg 8 1
Power Runs We need more circuit breakers, exactly where is to be determined, but here's a preliminary list
  • Label dust-collector disconnect on north wall
  • Label all outlets with the panel and breaker that serves them
Floor pour in cart storage needs real concrete north of the treehouse stairs. 2
floor smoothing in wood shop needs real concrete 1
floor smoothing by laser/vinyl needs leveling compound, acid, whole nine yards 1
hot water heater look at securing north side to the wall 2
Thermal Insulation The space leaks some energy in winter, let's find some major leaks and get some solutions in place. Luckily some of our members have FLIRs. 1
Storage rules Storage rules don't quite match the parking permit thing. Fix the rules and put it on the storage page. 1

Jewelry Zone

Task Name Description Priority Champion

Laser Zone

Recurring Tasks

Task Name Description Frequency
Check chiller water levels Check water levels in chillers and refill with distilled water as needed (see the gauge on the back of the chiller) Potlock
Clean chiller dust filters Remove the chiller cases and clean out their dust filters Potlock
Cull scrap materials Sort scrap materials in grey drawers and under Bumblebee's desk into "Usable - keep as is", "Usable - needs trimming” and "Too small to keep.” Throw the latter in the dumpster, and for pieces that need trimming, cut unuseful sections off with the band saw. Sort pieces to be kept into their respective drawers or back under the desk. Guidelines: keep wood items larger than ~50in² and acrylics larger than 15in². Smaller colored acrylics may be kept too. Other materials, use your judgement or ask. Potlock
Thoroughly vacuum out debris Vacuum out all of the debris that accumulates in the back and sides of the cutting chamber, as well as all of the debris that has fallen below the laser bed. Potlock
Sweep underneath each laser Sweep out whatever debris has fallen on the floor underneath each laser. Some of this might be useful tools or other items that have gotten lost, so look things over before immediately tossing everything in the trash. Potlock
Clean dust filters on intake fans Remove and clean the small dust filter on the 120mm case fan on the left side of each laser. Monthly?
Clean optics and level the bed Please only attempt these if you've been trained to do them. As needed

Long Term

Task Name Description Priority Champion
Add proper limit switches to Bumblebee Currently, the laser only knows it's position in software, based on initial homing. If this glitches for some reason, which it can be prone to do, the gantry will crash, which is Bad. The functionality for proper "STOP when you reach this point" limit switches exists on the laser controller so this could be done with 4 limit switches and some wiring--some of which will have to run through the flexible wire bundle that moves with the gantry. 1

Machine Shop

Task Name Description Priority Champion
  • Make sure the current one leaves (being taken back by owner)
  • Buy more heavy duty shear, brake, and roller
DoAll Vertical Bandsaw
  • Air pump/chip removal – fix pump or use shop air
  • Clean/refinish blade guides
  • Buy 3 rubber tires (prefer better material than natural rubber)
  • Write out/establish maintenance procedures and timing (i.e. oiling)
  • Fix roll pin in speed adjustment shaft
  • Buy and install ball knob handle for feed adjustment
  • Buy DoAll colored red and gray paint
  • Touch up paint on DoAll
  • Source blade stock
  • Buy padlock for lockout during service
  • Troubleshoot gear shift difficulty - verify conditions in which gears can be changed
  • Buy new blade brushes
  • Buy table guide
  • Buy part holders to use with feed chain
  • guides for blade welder (see Evan A., or Matt G.)
  • grinding wheel for blade welder
DAKE Horizontal Bandsaw
  • Clean out blade brushes
  • Clean out chip tray
  • Add fluid if low
  • Replace screws/bolts in switch box that is loose
Tapping Machine
  • Remove damaged screw stuck in collet
  • Replace screws with Allen head screws
  • Make/retrofit adjustable tap collet?
ACER Lathe
  • Purchase from owner to make “i3-owned”, or buy alternate lathe
  • Tailstock alignment
  • Additional gears for other threading operations
Powermatic Sander
  • Replace missing knobs
  • Find table for belt sander portion
  • Make exhaust work
  • Get new belts
Install cord reel above center bench 2
build new workbench extension to replace removed scrap bin
  • Bolt down two more tools there
  • Make sure there are shelves under it
Edlund drill press
  • install VFD
Fix exhaust fans 2
Belt Grinder
  • mount to base better
Surface Grinder
  • make plan for B&S to be done by new year's
  • better storage for surface grinder wheels
  • drill bits
  • taps/dies
  • under the arbor press bench
  • under the drill press bench
  • cart in the corner
  • metal mesh cabinet
  • shelf above arbor presses
  • long stock over everything

Tool Crib

Task Name Description Priority Champion
Paint powertools There are still a bunch of tools not painted pink 1 Anyone can do this
Missing screwdrivers Figure out which screwdrivers are missing, paint any spares, and refill the wall 1 Please?
Make up borrowable tools rule page and rules Proposed idea is mark some tools as able to be borrowed, people are allowed to borrow those by posting in something like #borrowable_tools when the borrow it for how long they expect to borrow it, and when they return it. The rules would be posted, and anything people want to borrow but isn't on the list can be discussed. Mtfurlan (talk)

Wood Shop

Task Name Description Priority Champion
Populate ToDo List Add a list of things that are needed/wanting to be done in the Wood Shop. 1 Greg s.
Shop Vacs clean out all shop vacs 1 Greg S
Drill press Cabinet 2' Wx1' deepx6' high with door Fix up white cabinet for Drill press supplies or make new 1 Greg



  • Reverse sort meeting minutes. This will probably be done with sematic mediawiki.
  • Add some "good first task" tasks to this list, for new editors to get their feet wet.
  • Good first task → Find an equipment page that lacks a picture. (Talk to the ZoCo and get some help identifying the equipment, then) Take the picture, upload it, and edit the page to include the uploaded file.


Adding content


  • Good first task → Go through In_the_Media for broken links, find content (on, point to archive copy or pull a local copy (into a subpage?). Intern?



  • EAP: Reformat dates
  • EAP: sorttable/sorting order on transcluded queries - probably the user table generation
  • EAP: make user tables and trainer tables have prettylinks
  • EAP: add comment on authorized users table that ZCs should email wiki@ if they can't edit
    • Alternatively, make it unrestricted until someone goes dumb and tries to add themselves without actually getting authorized first
  • EAP: Figure out how to add second trainer to lasers
    • Tried to make the trainer field parallel to the owners field, but it isn't working. It could be because the trainers field is in a multiple-instance field. Also, when formatting for display, the owners field uses an arraymap, but since the trainers property is a subobject, everything is weird. I don't remember how to call an arraymap within a subobject declaration, or even if it can be done. Everything is confusing and future jamie should take pity on this jamie and not be mad at her :-(
  • Meeting minutes: Use template subclusion to auto-populate with old business, previous action items, current space projects, even zones and sigs maybe
    • See if wikibot can help with this
  • Make ToDos editable with forms
  • Define a print-only CSS attribute (or something) that makes equipment pages with "auth required=yes" visually distinct when printed
  • Learn cargo and see if it's worth rewriting all the SMW stuff in a more database-like format
  • Talk pages would be more useful if they indicated LOUDLY that they exist, or that they have new content on them, cuz on our wiki they're so rare most of us forget to look for 'em

Fixing broken things

  • Amelia Meyer cannot add authorised users to her zone's equipment (like the 3D_Printer_-_Rostock_MAX), but can add trainers
    • The text-entry boxes are greyed-out for the authorised users, and white for the trainers
    • Looks like a permissions issue
      • Wiki accounts allowed to add users to these lists should have access to both in general
  • make SMW error icon mouse over-able like it's supposed to
    • Jamie has advice from the SMW mailing list somewhere in her inbox.

serverside stuff

  • commit config
  • fix plugins git stuff

Adding plugins

Concrete tasks

Doable, solid, well-defined tasks (with needed supplies and notes)

  • Re-hang maker faire project glossies around perimeter/parapet
  • Vinyl a few more for the breaker panels, Nikki has the design already done.
  • Relocate emergency phone info signs to actually be near the phones.
  • Stuff the Yudu machine (below vinyl/behind plotter) back in its box (above vinyl?).
  • Re-establish cart-parking in place of e-lab overflow after the floor has been leveled and sealed a bit
  • Repaint/revinyl n2d2
  • Make a poster about what laser scrap to keep (useful pieces) vs dumpster (remnants that're mostly empty space)
  • Iron on vinyl label "safety glasses" for canvas pockets near bandsaw
  • Make a sheet-metal diverter for the northeast furnace to send partial flow into metalshop.
  • Make official-looking sign for front area with Board of Directors, Officers, and Zone Coordinators' names and pictures (Figure out exact design and placement-on corkboard where pictures are now? On whiteboard wall?)
  • Make "how to phone" cheatsheets for phones

Abstract or more-planning-needed tasks

  • Make float switch for 12v sump pump, finish backup pump in north sump
  • Create a theme for the wiki that reflects the main website's feel
  • Find a way for the CRM to add/remove people to/from the Google Groups
  • Build printer that, when presented with a member's RFID tag, prints a label with name/date/email/etc
  • Equip the snack vending machine with a bill acceptor
  • Finish the OpenAccess system CRM integration